© Paradigm Publishing, Inc Objectives Objectives Chapter 7: Customizing Page Formatting Performance Objectives  Insert Page Elements  Insert a Page Break  Insert a Blank Page  Insert a Cover Page  Insert Page Numbering  Insert Headers and Footers  CHECKPOINT  Find and Replace Text and Formatting  Use the Click and Type Feature  Vertically Align Text  CHECKPOINT © Paradigm Publishing, Inc Objectives Objectives Insert Page Elements  The Pages group on the INSERT tab contains three buttons for inserting and then formatting or modifying elements in a document  Word assumes that you are using standard-sized paper, which is 8.5 inches wide and 11 inches long  With default top and bottom margins of inch, a Word document contains approximately inches of text on a page  At approximately the 10-inch mark, Word automatically inserts a page break © Paradigm Publishing, Inc Objectives Objectives Insert a Page Break To insert a page break: Click the INSERT tab Click the Page Break button in the Page Break button Pages group © Paradigm Publishing, Inc Objectives Objectives Insert a Page Break - continued  A page break that is automatically inserted by Word is considered a soft page break  A page break that you insert is considered a hard page break  If you add or delete text from a document with a hard page break, check the break to determine whether it is still in a desirable location  To delete a hard page break, position the insertion point at the beginning of the page break and then press the Delete key © Paradigm Publishing, Inc Objectives Objectives Insert a Blank Page To insert a blank page: Click the INSERT tab Click the Blank Page button in the Pages group Blank Page button © Paradigm Publishing, Inc Objectives Objectives Insert a Cover Page To insert a cover page: Click the INSERT tab Click the Cover Page button in the Pages group Click the desired cover page at the drop-down Cover Page button list © Paradigm Publishing, Inc Objectives Objectives Insert a Cover Page - continued  These predesigned cover pages contain location placeholders for entering specific information  Click anywhere in the placeholder and then type the desired text Placeholder © Paradigm Publishing, Inc Objectives Objectives Insert Page Numbering To insert page numbering: Click the INSERT tab Click the Page Number button in the Header & Footer group Click the desired option at the drop-down list Page Number button © Paradigm Publishing, Inc Objectives Objectives Insert Headers and Footers  Text that appears at the top of every page of a multipage document is called a header  Text that appears at the bottom of every page is referred to as a footer © Paradigm Publishing, Inc 10 Objectives Objectives Find and Replace Text and Formatting - continued Previous button Next button Occurrences of search text are highlighted in the document Text thumbnails © Paradigm Publishing, Inc 19 Objectives Objectives Find and Replace Text and Formatting - continued To highlight found text: Click the HOME tab Click the Find button in the Editing group Click the down-pointing arrow at the right of the Advanced Find option search text box in the Navigation pane Click the Advanced Find option at the drop-down list (continues on next slide) © Paradigm Publishing, Inc 20 Objectives Objectives Find and Replace Text and Formatting - continued Type the search text Click the Reading Highlight button Click Highlight All at the drop-down list Click in the document to make it active and then scroll through the document and notice the occurrences of highlighted text Click in the dialog box to make it active Reading Highlight button © Paradigm Publishing, Inc 21 Objectives Objectives Find and Replace Text and Formatting - continued To find and replace text: Click the HOME tab Click the Replace button in the Editing group Type the search text in the Find what text box Press the tab key Type the replacement text in the Replace Find and Replace dialog box with text box Click the Replace or Replace All button © Paradigm Publishing, Inc 22 Objectives Objectives Find and Replace Text and Formatting - continued  Click the Find Next button in the Find and Replace dialog box to tell Word to find the next occurrence of the text  Click the Replace button to replace the text and find the next occurrence  If you know that you want all occurrences of the text in the Find what text box replaced with the text in the Replace with text box, click the Replace All button This replaces every occurrence from the location of the insertion point to the beginning or end of the document (depending on the search direction) © Paradigm Publishing, Inc 23 Objectives Objectives Find and Replace Text and Formatting - continued Less button (previously the More button) Specify search options © Paradigm Publishing, Inc 24 Objectives Objectives Find and Replace Text and Formatting - continued Choose this option Match case Find whole words only To Exactly match the case of the search text For example, if you search for Book and select the Match case option, Word will stop at Book but not book or BOOK Find a whole word, not a part of a word For example, if you search for her and not select Find whole words only, Word will stop at there, here, hers, etc Use wildcards Search for wildcards, special characters, or special search operators Sounds like Match words that sound alike but are spelled differently, such as know and no Find all word forms © Paradigm Publishing, Inc Find all forms of the word entered in the Find what text box For example, if you enter hold, Word will stop at held and holding 25 Objectives Objectives Find and Replace Text and Formatting - continued Choose this option To Find only those words that begin with the letters in the Find what text box For example, if you Match prefix enter per, Word will stop at words such as perform and perfect but skip words such as super and hyperlink Find only those words that end with the letters in the Find what text box For example, if you Match suffix enter ly, Word will stop at words such as accurately and quietly but skip over words such catalyst and lyre Ignore punctuation characters Ignore white-space characters © Paradigm Publishing, Inc Ignore punctuation within characters For example, if you enter US in the Find what text box, Word will stop at U.S Ignore spaces between letters For example, if you enter F B I in the Find what text box, Word will stop at FBI 26 Objectives Objectives Use the Click and Type Feature To use Click and Type: Hover the mouse at the left margin, between the left and right margin, or at the right margin Double-click the left mouse button Insertion point © Paradigm Publishing, Inc 27 Objectives Objectives Use the Click and Type Feature - continued  If the horizontal lines not display next to the mouse pointer when you double-click the mouse button, a left tab is set at the position of the insertion point  If you want to change the alignment and not set a tab, make sure the horizontal lines display near the mouse pointer before double-clicking the mouse © Paradigm Publishing, Inc 28 Objectives Objectives Vertically Align Text To vertically align text: Click the PAGE LAYOUT tab Click the Page Setup group dialog box launcher Click the Layout tab Click the down-pointing arrow at the right of the Vertical alignment option Click the desired alignment Page Setup group dialog box Click OK launcher © Paradigm Publishing, Inc 29 Objectives Objectives Vertically Align Text - continued Click this down-pointing arrow to display a list of vertical alignment options © Paradigm Publishing, Inc 30 Objectives Objectives Vertically Align Text - continued  The Vertical alignment option box in the Page Setup dialog box contains four choices: Top, Center, Justified, and Bottom  The default setting is Top, which aligns text at the top of the page  Choose Center if you want text centered vertically on the page  The Justified option aligns text between the top and the bottom margins  Choose the Bottom option to align text in the document vertically along the bottom of the page © Paradigm Publishing, Inc 31 Objectives Objectives Vertically Align Text - continued  The Center option positions text in the middle of the page vertically, while the Justified option adds space between paragraphs of text (not within) to fill the page from the top to bottom margins  If you center or justify text, it does not display as centered or justified on the screen in Draft view, but it does display centered or justified in Print Layout view © Paradigm Publishing, Inc 32 Objectives Objectives CHECKPOINT 1) The The Find Find button button and and the the Replace Replace button button are are located located in in the the 3) Use Use this this feature feature to to position position the the insertion insertion point point at at aa specific specific Editing Editing group group on on this this tab tab location location and and alignment alignment a b c d a b c d FILE FILE HOME HOME INSERT INSERT PAGE PAGE LAYOUT LAYOUT Answer Insert Insert and and Align Align Click Click and and Type Type Click Click and and Align Align Align Align and and Type Type Answer Next Next Question Question 2) To To display display additional additional search search options, options, click click this this button button in in Next Next Question Question 4) a b c d the the Find Find and and Replace Replace dialog dialog box box a b c d © Paradigm Publishing, Inc This This is is the the default default vertical vertical alignment alignment setting setting Additional Additional Extra Extra More More Top Top Bottom Bottom Center Center Justified Justified Less Less Answer Answer Next Next Question Question Next Next Slide Slide 33 Objectives Objectives ... example, if you Match prefix enter per, Word will stop at words such as perform and perfect but skip words such as super and hyperlink Find only those words that end with the letters in the Find... whole words only To Exactly match the case of the search text For example, if you search for Book and select the Match case option, Word will stop at Book but not book or BOOK Find a whole word, ... but not book or BOOK Find a whole word, not a part of a word For example, if you search for her and not select Find whole words only, Word will stop at there, here, hers, etc Use wildcards Search