1 Managing the Worksheet Environment 169 ➤ To print a single worksheet 1. Display the worksheet you want to print. 2. On the Print page of the Backstage view, in the Settings area, display the rst Print list, and then click Print Active Sheets. ➤ To print specic worksheets 1. Display the rst worksheet in the workbook that you want to print. 2. Select additional worksheets in one of these ways: ❍ To select adjacent worksheets, press Shift and then click the tab of the last worksheet in the workbook that you want to print. ❍ To select nonadjacent worksheets, press Ctrl and then click the tab of each additional worksheet you want to print. 3. On the Print page of the Backstage view, in the Settings area, display the rst Print list, and then click Print Active Sheets. Tip When multiple worksheets are selected, [Group] appears in the title bar Many commands are not available when a group of worksheets is active To release the group selection, click the tab of any worksheet that is not part of the group ➤ To print a portion of a worksheet without dening a print area 1. In the worksheet, select the range of cells you want to print. 2. On the Print page of the Backstage view, in the Settings area, display the rst Print list, and then click Print Selection. ➤ To dene a selected range as the print area ➜ On the Page Layout tab, in the Page Setup group, click the Print Area button, and then click Set Print Area. ➤ To add a selected range to the print area ➜ On the Page Layout tab, in the Page Setup group, click the Print Area button, and then click Add to Print Area. Tip The Add To Print Area option will not be displayed if the area of the worksheet designated as the print area is currently selected 170 Exam 77-882 Microsoft Excel 2010 ➤ To remove a range from the print area 1. On the Page Layout tab, click the Page Setup dialog box launcher. 2. On the Sheet page of the Page Setup dialog box, change the range reference in the Print area box, and then click OK. ➤ To clear the print area ➜ On the Page Layout tab, in the Page Setup group, click the Print Area button, and then click Clear Print Area. ➤ To ignore the print area ➜ On the Print page of the Backstage view, in the Settings area, display the rst Print list, and then click Ignore Print Area. Tip The Ignore Print Area setting remains active (indicated by a check mark) until you turn it off by clicking it again See Also For information about scaling worksheets and about changing page margins, orientation, and size, see section 35, “Manipulate Page Setup Options for Worksheets” Setting Page Breaks When the cell entries in a worksheet will not t within the margins of one printed page, Excel indicates which cells will print on which page by inserting a soft page break. Page breaks are indicated in Normal view as dashed lines. If you want to control how pages break, you can insert manual page breaks. Before printing a worksheet, you can preview the page breaks and ne-tune their placement. 1 Managing the Worksheet Environment 171 172 Exam 77-882 Microsoft Excel 2010 ➤ To insert a manual page break 1. Click the cell in column A above which you want to insert a horizontal page break. Or Click the cell in row 1 to the left of which you want to insert a vertical page break. Or Click a cell anywhere in the worksheet above and to the left of which you want to insert both horizontal and vertical page breaks. 2. On the Page Layout tab, in the Page Setup group, click the Breaks button, and then click Insert Page Break. ➤ To delete a manual page break 1. Click any cell below or to the right of the page break you want to remove. 2. On the Page Layout tab, in the Page Setup group, click the Breaks button, and then click Remove Page Break. ➤ To delete all manual page breaks ➜ On the Page Layout tab, in the Page Setup group, click the Breaks button, and then click Reset All Page Breaks. ➤ To preview and adjust page breaks 1. On the View toolbar located at the right end of the status bar, click the Page Break Preview button and, if a message box appears, click OK. 2. To adjust an existing page break, drag it in the direction of either of its arrows. Printing Gridlines and Headings When you print a worksheet with the default settings, the gridlines, row headings, and column headings are not printed. If you want to include these elements, you can turn them on for printing. See Also For information about printing row and column titles, see section 33, “Create Row and Column Titles” 1 Managing the Worksheet Environment 173 ➤ To print gridlines ➜ On the Page Layout tab, in the Sheet Options group, under Gridlines, select the Print check box. ➤ To print column and row headings ➜ On the Page Layout tab, in the Sheet Options group, under Headings, select the Print check box. Tip Selecting the Print check box in the Sheet Options group selects the corresponding check box on the Sheet page of the Page Setup dialog box You can set these print options in either place 174 Exam 77-882 Microsoft Excel 2010 Printing Page Headers and Footers You can display information on every page of a printed worksheet by creating and format- ting headers and footers. You can have a different header and footer on the rst page or different headers and footers on odd and even pages. When you create a header or footer, Excel opens header and footer areas and displays the Header & Footer Tools Design con- textual tab on the ribbon. You can enter information in the header and footer areas in the following ways: ● Select information, such as the company name, the le name, or the worksheet name, from a list. ● Type the information the same way you would enter ordinary text. ● Use commands on the Design contextual tab to enter and format items such as the page number or the date and time. ➤ To insert a header or footer 1. On the Insert tab, in the Text group, click the Header & Footer button. 2. Click the left, center, or right area of the header, and use a combination of typing and the commands on the Header & Footer Tools Design contextual tab to create the header you want. 3. On the Design contextual tab, in the Navigation group, click the Go to Footer button. 4. Repeat step 2 to create the footer. 5. Click away from the footer area to review the header and footer in Page Layout view. 1 Managing the Worksheet Environment 175 ➤ To change the header or footer ➜ On the Insert tab, in the Text group, click the Header & Footer button, and then make your changes. Practice Tasks The practice les for these tasks are located in the Excel\Objective1 practice le folder. If you want to save the results of the tasks, save them in the same folder with My appended to the le name so that you don’t overwrite the original practice le. ● Congure the SalesByCategory worksheet of the PrintArea workbook so that printing with the default settings will print only columns B and C with gridlines. ● On the Orders worksheet of the PageBreaks workbook, insert a page break before row 31. Then review the page breaks, and ensure that only columns A through D will appear on the rst page. ● In the HeaderFooter workbook, create a header that will print on all the pages of the Orders worksheet except the rst. On the left, enter today’s date; in the center, enter the name of the workbook; and on the right, enter the page num- ber. Return to Normal view, and then change the center section of the header to reect the name of the worksheet instead of the workbook. ● Congure the print settings of the HeaderFooter workbook so that page numbers print at the bottom of each page instead of the top. 13 Personalize the Excel Environment Managing Program Functionality You can control the settings and appearance of many Excel features from the Excel Options dialog box. The Excel Options dialog box is divided into pages of general Ofce settings, Excel functionality-specic settings, feature-specic settings (for the ribbon and the Quick Access Toolbar), and security-related settings. Tip Most of the options you will use to personalize the Excel environment are located on the Formulas and Advanced pages of the Excel Options dialog box The settings on these pages are all covered in this book However, the Excel Options dialog box contains other options that are not covered in this book Be sure to look through the Excel Options dialog box for other options you might be interested in using 176 Exam 77-882 Microsoft Excel 2010 Managing Formula Options From the Formulas page of the Excel Options dialog box, you can congure settings that pertain to calculations, working with formulas, and automatic error checking. Strategy Study the settings available on the Formulas page of the Excel Options dialog box and be ready to demonstrate that you can locate and use them Managing Advanced Options From the Advanced page of the Excel Options dialog box, you can congure settings that pertain to editing and moving data, including graphic elements in worksheets; working with program window elements; working with elements of a specic workbook or worksheet; and other, more advanced options. 1 Managing the Worksheet Environment 177 Strategy Study the settings available on the Advanced page of the Excel Options dialog box and be ready to demonstrate that you can locate and use them Customizing the Ribbon and Quick Access Toolbar In all Microsoft Ofce 2010 programs, you can create a more efcient working environment by modifying the commands available on the ribbon and the Quick Access Toolbar. See Also For information about the ribbon, see “Modifying the Display of the Ribbon” at the beginning of this book 178 Exam 77-882 Microsoft Excel 2010 Customizing the Ribbon You can customize the ribbon to display more or fewer tabs and groups of commands. You can choose from among all the commands available in the program to create custom tabs and groups of commands. While working in the program window, you can minimize the ribbon to increase the available working space. The minimized ribbon displays only the tab names. ➤ To minimize the ribbon ➜ To the right of the ribbon tab names, click the Minimize the Ribbon button. ➤ To select a command from the minimized ribbon ➜ On the minimized ribbon, click the tab on which the command appears, and then work with the command as usual. [...]... then click Document Properties – Server to display properties associated with a server version of the document (for example, properties used in a document workspace), Document Properties to display the common properties stored with the document, or Advanced Properties to display the Properties dialog box 3 Enter any properties you want to associate with the document Tip  In the Document Information... 1 94   Exam 77-882  Microsoft Excel 2010 You can use the Auto Fill feature to create sequences of numbers, days, and dates; to apply formatting from one cell to adjacent cells; or, if you use Excel for more sophisticated purposes, to create sequences of data generated by formulas, or custom sequences based on information you specify If you want to fill a series of information that does... in the Link to list, click Create New Document 4 In the Name of new document box, enter a name for the workbook Tip  Do not enter the file extension The Create New Document hyperlink in an Excel workbook automatically creates an Excel workbook 5 To create the document in a folder other than your Documents folder, click the Change button Then, in the Create New Document dialog box, browse to the folder... instead of the URL ● 202    Exam 77-882  Microsoft Excel 2010 Objective Review Before finishing this chapter, ensure that you have mastered the following skills: 2.1 Construct Cell Data 2.2 Apply Auto Fill 2.3 Apply and Manipulate Hyperlinks 3 Formatting Cells and Worksheets The skills tested in this section of the Microsoft Office Specialist exam for Microsoft Excel 2010 relate to changing the appearance... 203 2 04   Exam 77-882  Microsoft Excel 2010 3.1 Apply and Modify Cell Formats Formatting Cell Content By default, the font used for entries in a new Excel worksheet is Calibri, but you can use the same techniques you would use in any Office 2010 program to change the font and the following font attributes: Size ● Style ● Color ● Underline ● You can change several attributes at once in the Format... ribbon ● 186    Exam 77-882  Microsoft Excel 2010 Objective Review Before finishing this chapter, ensure that you have mastered the following skills: 1.1 Navigate Through a Worksheet 1.2 Print a Worksheet or Workbook 1.3 Personalize the Excel Environment 2 Creating Cell Data The skills tested in this section of the Microsoft Office Specialist exam for Microsoft Excel 2010 relate to inserting structured... is, key information is readily identifiable With Excel, you can format the information in an ordinary worksheet on three levels: you can manipulate the worksheet as a whole, work with entire columns or rows, and change individual cells to achieve precisely the results you want If you define a range of cells as a table, you have additional formatting options available This chapter guides you in studying... of information associated with the file Working with Properties Before distributing a workbook, you might want to attach properties to it so that the file is readily identifiable in the Details view of any browsing dialog box, such as the Open dialog box You can attach properties to a workbook in the Document Information Panel Particularly useful are properties called keywords in the Document Information... Backstage view You enter keywords in the Document Information Panel or on the Summary page of the Properties dialog box, separating multiple keywords with semicolons ➤ To display and edit properties associated with an Excel workbook 1 In the right pane of the Info page of the Backstage view, click Properties, and then click Show Document Panel 2 In the Document Information Panel, click the Property Views... practice pasting only the values (with and without borders), formulas, and formatting of cells B4:G9 on the Ad Buy Constraints worksheet ● On the Ad Buy Constraints worksheet of the InsertingDeleting workbook, delete rows to move the column headers to row 1 Delete columns to move the Magazine column to column A Cut the data from the Mag3 row (B4:F4) and insert it into the Mag2 row (B3:F3) Move the Cost . in either place 1 74 Exam 77-882 Microsoft Excel 2010 Printing Page Headers and Footers You can display information on every page of a printed worksheet by creating and format- ting headers. through the Excel Options dialog box for other options you might be interested in using 176 Exam 77-882 Microsoft Excel 2010 Managing Formula Options From the Formulas page of the Excel Options. with a server version of the document (for example, properties used in a document work- space), Document Properties to display the common properties stored with the document, or Advanced Properties