A RepoRt to the MontAnA Legi sL Atu Re LegisLAtive Audit division 09-11A Fi n A n c i A L Au d i t de c e M b e R 20 09 Montana State University For the Year Ended June 30, 2009 This is trial version www.adultpdf.com Financial Audits Financial audits are conducted by the Legislative Audit Division to determine if the financial statements included in this report are presented fairly and the agency has complied with laws and regulations having a direct and material effect on the financial statements. In performing the audit work, the audit staff uses standards set forth by the American Institute of Certified Public Accountants and the United States Government Accountability Office. Financial audit staff members hold degrees with an emphasis in accounting. Most staff members hold Certified Public Accountant (CPA) certificates. Government Auditing Standards, the Single Audit Act Amendments of 1996 and OMB Circular A-133 require the auditor to issue certain financial, internal control, and compliance reports. is individual agency audit report is not intended to comply with these requirements and is therefore not intended for distribution to federal grantor agencies. e Legislative Audit Division issues a statewide biennial Single Audit Report which complies with the above reporting requirements. e Single Audit Report for the two fiscal years ended June 30, 2007, was issued January 23, 2008. e Single Audit Report for the two fiscal years ended June 30, 2009, will be issued by March 31, 2010. Copies of the Single Audit Report can be obtained by contacting: Single Audit Coordinator Legislative Audit Division Office of Budget and Program Planning Room , State Capitol Room , State Capitol P.O. Box  P.O. Box  Helena, MT - Helena, MT - Legislative Audit Committee Representatives D B, V C B H S M C P-L W S B W Senators M T, C G B J B T B M C C L Audit Staff Financial-Compliance M A P J. O’L L L.N. T V R F H H  , ,     . C  F H : (S) --- ( H) - Direct comments or inquiries to: Legislative Audit Division Room , State Capitol P.O. Box  Helena, MT - () - Reports can be found in electronic format at: http://leg.mt.gov/audit This is trial version www.adultpdf.com Room 160 • State Capitol Building • P.O. Box 201705 • Helena, MT • 59620-1705 Phone (406) 444-3122 • FAX (406) 444-9784 • E-Mail lad@mt.gov LEGISLATIVE AUDIT DIVISION Tori Hunthausen, Legislative Auditor Deputy Legislative Auditors Monica Huyg, Legal Counsel James Gillett Angie Grove December 2009 e Legislative Audit Committee of the Montana State Legislature: is is our nancial audit report on Montana State University’s (university) consolidated nancial statements for the scal year ended June 30, 2009, and June 30, 2008. e university requested this audit to provide timely audited nancial statements to interested parties. e objective of our audit was to determine if the university’s nancial statements present fairly its nancial position, changes in nancial position, and its cash ows as of, and for the scal year ended, June 30, 2009. is objective included determining the university’s compliance with laws and regulations having a direct and material impact on the nancial statements. Our opinion, as it relates to the nancial statements at and for the scal year ended June 30, 2008, is based on a separate audit report we issued in December2008 (07-11A). Montana State University consists of campuses located in Bozeman, Billings, Havre, and Great Falls. All campuses are accredited by the Commission on Colleges of the Northwest Association of Schools and Colleges. e Montana State University campuses provide a diversity of undergraduate and graduate academic and two-year vocational/technical programs to students. Montana State University-Bozeman was founded in February 1893 as the Agricultural College of the state of Montana. It is a land-grant institution, authorized by the Morrill Act of 1862, and receives part of its support from land-grant income. e campus oers four-year undergraduate programs along with master’s and doctoral graduate programs. It includes the Colleges of Agriculture, Arts and Architecture, Business, Education, Health and Human Development, Engineering, Letters and Science, Nursing, and the Division of Graduate Education. e Bozeman campus also includes the Extension Service, the Agricultural Experiment Station, and the Fire Services Training School, which have facilities located in or near cities or towns throughout Montana. Montana State University-Billings consists of the Colleges of Arts and Sciences, Business, Education, Allied Health Professions, Technology, and Professional Studies and Lifelong Learning. Montana State University-Billings oers a full complement of one-year and two-year certicate programs, associate, bachelor, and master’s degrees, as well as pre-professional academic oerings in a number of elds. This is trial version www.adultpdf.com Montana State University-Northern is a regional, multi-purpose educational center, serving students who seek both a technical and liberal arts education. It oers courses at the campus in Havre and at facilities in Great Falls and Lewistown. Montana State University-Northern oers associate, bachelor, and master’s degrees. A master’s degree program is oered in education, with options in counseling and development, elementary education, vocational education, and general science. Montana State University College of Technology-Great Falls oers instruction leading to certicates in one-year programs and associate of applied science degrees or associate of science in two-year programs in vocational technical trades and industry. Programs include practical nursing, oce/secretarial, interior design technology, computer and information sciences, various health-related programs, auto body repair and renishing, dental hygiene, and business management/entrepreneurship. A list of appointed and administrative ocials having oversight responsibilities with respect to the university can be found beginning on page ii. Beginning on page A-1, you will nd the Independent Auditor’s Report followed by the nancial state- ments and accompanying notes. We issued an unqualied opinion on the university’s consolidated nancial statements, which means the reader can rely on the presented information. is report does not contain any recommendations to the university. Any issues resulting from this nancial audit have been discussed with university management. e university’s response to this report is on page B-1. We thank President Gamble and his sta for their cooperation and assistance during the audit. Respectfully submitted, /s/ Tori Hunthausen Tori Hunthausen, CPA Legislative Auditor This is trial version www.adultpdf.com  Appointed and Administrative Officials ii AUDITED CONSOLIDATED FINANCIAL STATEMENTS Independent Auditor’s Report A-1 Management’s Discussion and Analysis A-3 Consolidated Statements of Net Assets A-14 University Component Units-Combined Statements of Financial Position A-15 Consolidated Statements of Revenues, Expenses and Changes in Net Assets A-16 University Component Units-Combined Statements of Activities A-17 Consolidated Statements of Cash Flows A-19 Notes to the Consolidated Financial Statements A-21 UNAUDITED SUPPLEMENTAL INFORMATION Financial Information A-54 Montana State University A-58 Montana State University-Bozeman A-59 Montana Agricultural Experiment Station A-61 Montana Extension Service A-62 Fire Services Training School A-63 Montana State University-Billings A-64 Montana State University-Northern A-67 Montana State University-Great Falls College of Technology A-69 UNIVERSITY RESPONSE Montana State University B-1 09-11A i This is trial version www.adultpdf.com Montana Legislative Audit Division ii  Board of Regents of Higher Education Stephen Barrett, Chair Clayton Christian, Vice Chair Todd Buchanan, Regent Robert Barnosky, Student Regent Lynn Morrison-Hamilton, Regent Janine Pease, Regent Sheila Stearns, Commissioner of Higher Education* Brian Schweitzer, Governor* Denise Juneau, Superintendent of Public Instruction* *Ex ocio members Oce of the Commissioner of Higher Education Sheila Stearns Commissioner of Higher Education Mick Robinson Deputy Commissioner for Fiscal Aairs/Chief of Sta Sylvia Moore Deputy Commissioner for Academic and Student Aairs Mary Sheehy Moe Deputy Commissioner for Two-Year Education Tyler Trevor Associate Commissioner for Planning, Technology and Communication Frieda Houser Director of Accounting and Budget Cathy Swift Chief Legal Counsel Montana State University– All Campuses Georey Gamble President Rolf Groseth Vice President for Intercampus Aairs Leslie Taylor Legal Counsel Daniel Adams Director of Internal Audit Montana State University–Bozeman Joseph Fedock Interim Provost and Vice President for Academic Aairs Craig Rolo Vice President for Administration and Finance This is trial version www.adultpdf.com 09-11A Montana State University–Bozeman (continued) omas McCoy Vice President for Research, Creativity, and Technology Transfer Allen Yarnell Vice President of Student Aairs Cathy Conover Vice President for Communications and Public Aairs Jim Rimpau Vice President for Planning and Chief Information Ocer Laura Humberger Assistant Vice President for Financial Aairs Leslie Schmidt Assistant Vice President for Research, Creativity, and Technology Transfer Kathy Attebury Budget Director Montana State University–Billings Ronald P. Sexton Chancellor D’Ann Campbell Provost and Academic Vice Chancellor Stacy Klippenstein Vice Chancellor of Student Aairs Terrie Iverson Administrative Vice Chancellor LeAnn Anderson Director of Financial Services Jim Nielsen Director of Business Services Liz Tooley Budget Director Montana State University–Northern Frank Trocki Chancellor Joseph Callahan Provost and Vice Chancellor for Academic Aairs Sue Ost Director of Business Services Chris Wendland Accountant/Budget Ocer Montana State University– Great Falls-College of Technology Joe Schaer Dean and CEO Mary Ellen Baukol Associate Dean of Administration and Finance Heidi Pasek Associate Dean and Chief Academic Ocer Judy Hay Assistant Dean of Student Services Robert Hietala Assistant Dean, College of Technology in Bozeman Ed Binkley Controller Deby Gunter Budget and Purchasing Ocer iii This is trial version www.adultpdf.com Montana Agricultural Experiment Station Jerey Jacobsen Director Jody Barney Budget and Fiscal Director MSU Extension Services Douglas Steele Vice Provost and Extension Director Sandra Rahn-Gibson Budget and Fiscal Director For additional information concerning the Montana State University (all campuses), contact: Daniel Adams, Director of Internal Audit Suite 7, Hamilton Hall Bozeman, MT 59717 (406) 994-7035 e-mail: danieladams@montana.edu iv Montana Legislative Audit Division This is trial version www.adultpdf.com I A’ R e Legislative Audit Committee of the Montana State Legislature: We have audited the accompanying Consolidated Statements of Net Assets of Montana State University, a component unit of the state of Montana, as of June 30, 2009, and 2008, and the related Consolidated Statements of Revenues, Expenses and Changes in Net Assets and Consolidated Statements of Cash Flows for the scal years then ended, and the University Component Units-Combined Statements of Financial Position as of June 30, 2009, and 2008, and the related University Component Units- Combined Statements of Activities for the scal years then ended. e information contained in these nancial statements is the responsibility of the university’s management. Our responsibility is to express opinions on these nancial statements based on our audit. We did not audit the nancial statements of the university’s aggregate discretely presented component units. ose statements include the Montana State University Foundation, the Museum of the Rockies Incorporated, the Montana State University- Billings Foundation, the Montana State University-Northern Foundation, and the Montana State University Bobcat Club. e component units identied above were audited by other auditors whose reports thereon have been furnished to us, and our opinion, insofar as it relates to the amounts included for those component units, is based on the reports of, and communications with, the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. ose standards require that we plan and perform the audit to obtain reasonable assurance about whether the nancial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the nancial statements. An audit also includes assessing the accounting principles used and signicant estimates made by management, as well as evaluating the overall nancial statement presentation. We believe that our audit and the reports of other auditors provide a reasonable basis for our opinions. In our opinion, based on our audit, the reports of other auditors, and communications with other auditors, the nancial statements referred to above present fairly, in all material respects, the respective nancial position of Montana State University and the aggregate discretely presented component units as of June 30, 2009, and 2008, and the respective changes in nancial position and cash ows, where applicable, for the years then ended, in conformity with accounting principles generally accepted in the United States of America. e Management’s Discussion and Analysis on pages A-3 through A-13 is not a required part of the basic nancial statements but is supplementary information required by the Governmental Accounting Room 160 • State Capitol Building • P.O. Box 201705 • Helena, MT • 59620-1705 Phone (406) 444-3122 • FAX (406) 444-9784 • E-Mail lad@mt.gov LEGISLATIVE AUDIT DIVISION Tori Hunthausen, Legislative Auditor Deputy Legislative Auditors Monica Huyg, Legal Counsel James Gillett Angie Grove A-1 This is trial version www.adultpdf.com Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the basic nancial statements of Montana State University. e Supplemental Information on pages A-54 through A-70 is presented for purposes of additional analysis and is not a required part of the basic nancial statements. Such infor- mation has not been subjected to the auditing procedures applied in the audit of the nancial statements and, accordingly, we express no opinion on it. Respectfully submitted, /s/ James Gillett James Gillett, CPA Deputy Legislative Auditor December 8, 2009 A-2 This is trial version www.adultpdf.com [...].. .Montana State University Management’s Discussion and Analysis, Financial Statements, Notes, and Supplemental Information This is trial version www.adultpdf.com . Consolidated Financial Statements A- 21 UNAUDITED SUPPLEMENTAL INFORMATION Financial Information A- 54 Montana State University A- 58 Montana State University- Bozeman A- 59 Montana Agricultural Experiment. a direct and material impact on the nancial statements. Our opinion, as it relates to the nancial statements at and for the scal year ended June 30, 2008, is based on a separate audit report. nancial audit report on Montana State University s (university) consolidated nancial statements for the scal year ended June 30, 2009, and June 30, 2008. e university requested this audit