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It will take around three four months to complete the migrating process. The IT division will spend the first two to three weeks preparing the cloud network, which involves setting up the account and installing the necessary programs and tools. Moving the data across and updating every machine will take place during the next three weeks. On the cloud, the new computers will be installed and configuration, testing, quality assurance will take approximately three weeks. Employee training on the subtleties of using the cloud and programming will take place during the next two to three weeks
ASSIGNMENT FRONT SHEET Qualification BTEC Level HND Diploma in Computing Unit number and title Unit 06: Managing a Successful Computing Project Submission date 13/12/2022 Date Received 1st submission Re-submission Date Date Received 2nd submission Student Name Nguyen Huy Hoang Student ID GCH200739 Class GCH0908 Assessor name Nguyen The Lam Tung Student declaration I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism I understand that making a false declaration is a form of malpractice Student’s signature Grading grid P1 P2 P3 P4 M1 M2 D1 Summative Feedback: Grade: Resubmission Feedback: Assessor Signature: Internal Verifier’s Comments: IV Signature: Date: Table of Contents Part 1: Project Management I Introduction (About the Chosen Scenario) II Project Initialization (P1) III Project Management Plan: (P2) III Planning (P3) Part 2: Research (P4) 11 I Primary Research: 12 II Secondary research 27 Conclusion 37 References 37 Part 1: Project Management I Introduction (About the Chosen Scenario) Recently, I have seen my partnering tech company race in bringing their IoT products, web 2.0, web 3.0 and other online services to broad communities as well as the ERP for internal department through the internet They created significant digital transform, invested the new hardware computing server, and advanced IT significantly However, there were also negative impacts to this change Hosting and deploying more online service and every internet-based product needs the strong machinery was used as there were necessary to hire more technology manufacturers, engineers, developers, which led to the creation of more garbage and energy waste than before This kind of garbage gave rise to pollution A significant carbon footprint was left by industrialization Hence, we are planning to a computer system that would lessen carbon emissions and enable them to improve the environment in the long run To deal with that, planning and managing a project which develop and support migrating server system to cloud-based computing systems could be a nice way to reduce its carbon emissions by limitation the use of physical hardware; Especially, implementing cloud systems instead of traditional computing II Project Initialization ❖ Main aim of the project: The project's goal is to conduct establish analyzing and managing the process of migrating many of our applications to the cloud-based computing system would probably benefit both our budget and satisfy the needs of our customers to prevent issues rather than spending money to respond to them Spending to respond to a crisis is not a wise approach since fixing the problem frequently ends up costing considerably more money ❖ List of Objectives to achieve the aim: • Establish the organization's precise goals in enhance the technologies as well as contribute to improve the environment • To migrate, evaluate the organization's current systems, applications, and data • Help with financial planning and migration • Estimate the cost of the suggested remedy • Make a transparent technology and execution roadmap • Plan and carry out actions to address data security, backups, compliance, security, disaster recovery, and other issues III Project Management Plan: Scope: It will take around three - four months to complete the migrating process The IT division will spend the first two to three weeks preparing the cloud network, which involves setting up the account and installing the necessary programs and tools Moving the data across and updating every machine will take place during the next three weeks On the cloud, the new computers will be installed and configuration, testing, quality assurance will take approximately three weeks Employee training on the subtleties of using the cloud and programming will take place during the next two to three weeks All the work involves: ✓ Collect a migration crew, ensure the crew has a project manager, a business analyst, an infrastructure/application specialist, a security expert, and a migration architect Recruiting new one if there is not enough ✓ Identifying the extent of reworking required to complete the operation, describing the cloud strategy template, stating the needs for cloud solutions, setting migration priorities, and offering switchover methods ✓ Overview on the feasibility of online service due to their complexity, they may prove to be too expensive or cumbersome to migrate onto the cloud ✓ Choose cloud integration depth for available online services considering PaaS, CaaS, or IaaS ✓ Decide on the cloud type, negotiate terms (most importantly, pricing) with them ✓ Carefully check and select cooperation with several cloud providers, opting for multi- or hybrid-cloud schemes ✓ Back up the data and initially migrating ✓ Review assess and testing Deliverables: ❖ Complete migration the company’s some lightweight intelligence service application and product onto cloud-based server ❖ Migration all company’s ERP system onto cloud Time: Phase Initial Phase Description • • • Planning Phase • • • • • • • • Developin g Phase • • • Monitorin g Phase Project Closure Phase • • • Identify project focus area, draft concept, define vision Writing business case document to outline the project's rationale in perspective about cloud-based system requires Creating feasibility study to evaluate and compare the alternatives cloud-based platform and resources needed to complete the project Recruiting necessary personnel Analyzing about potential obstacles that could cause the project's implementation to fail Decide which issues are most important to address initially Ideas for resolving issues Time estimation for execution and monitoring Cost projections for projects When the project's scope is established, the activities that must be carried out are identified, and the project's completion deadline is calculated Workflow Planning: Identifying and distributing the required resources Individual task strand development Acquiring required resources Job distribution to team members, task completion, on-time delivery, and process maintenance KPIs, such as punctuality, budget adherence, and delivery success, can be used to track a project's progress Assess how effective the project was or what lessons was learnt along the way Establish a continual process for formalizing and recording this information, then feeding it into the project management system Duration 2-3 weeks 2–4 weeks – 10 weeks 3–7 days Communication: • Software used: Discord, Slack • Whether there are errors or a collection of data over a certain period of time, reports, formal meetings (both planned and unscheduled), agendas, minutes, stakeholder briefings, and presentations • • Email, social media, websites, and casual interactions are all options A report that has been approved by the CEO is available for each period Risks: Risk Task budget overrun Wrong budget estimate for task Priority High Medium Impact High Medium No clear cloud migration strategy in place High High Incompatibility of the existing architecture Medium High Data loss Low High Added latency Low Medium Lack of visibility and control Medium Medium Security High High Wasted cloud costs in developing process Medium Medium Insiders abuse authorized access High High Suggestion/ Actions Review financial planning Investigate the root cause, Rightsized the workloads Moving workloads in the ad hoc manner to a cloud platform that someone said is the best Performing a legacy architectural audit, paying off technical debt, identifying related components, Configuring backup of migrated data Localize and optimize the network, segment traffic flows Automatic reaction to specific alerts and threats Set up user access policies, enable multi-factor authentication, and encrypt data assets both in transit and at rest Utilize savings and get rid of any unused instances More spot instances for serverless and other low-availability tasks Take into account the workspace with engineers Resources: Tools (hardware, software) and human Type Name Software & equipment Jira software Necessary Quantity Available Quantity Replenish Quantity Human Accounting & Invoicing Software MacBook for staff Inventory Storage 12 Distribution costs 1 Package design 1 Developer Project manager Infrastructure/application specialist Security expert Migration architect BA 3-5 1 1-3 1 1 0 Cost estimation: Salary for staffs: 12,100$/month Position Developer Project manager Infrastructure/application specialist Security expert Migration architect BA Quantity 1 Cost 1300$/one/month 3000$/month 2500$/month 1 2000$/month 2300$/month 1400$/month New MacBook for the Company: $18,000/one Contract with the Cloud Server: $12,000/year New Software Costs: $500$/year Name Accounting & Invoicing Software Distribution costs Replenishment Quantity Cost 200$/year 299$/year Training Costs: $5,000 III Planning WBS The task breakdown structure is created as the first stage in building a project schedule (WBS) The plan outlines the tasks that must be performed in order to achieve the project's goals and objectives (and in what order) By looking at the project in this way, we can better comprehend its scope and allocate resources Project Planning, Project Scheduling, and Project Budgeting are just a few of the crucial project management processes and knowledge areas that are facilitated by well-designed work breakdown structures WBS explanation for the project: Phrase 1: Project Management Activities: First, a meeting will be held to create the project charter Head department create project management planning, monitoring activities, risk management, and cost breakdown in a table Phrase 2: Initiation and Planning Perform the study and assess the feasibility of the project is crucial task, gather and design business case and give it to project planning Phrase 3: Requirements analysis The project analysis provides the use case and class diagram diagrams and gather requirements to outline the particular needs for the project Phrase 4: Preparation This phrase is the set of pre task for development phrase, design, hypothesis and concepts are crucial document which needs to be prepare To ensure the current physical system is migrated properly, team need to collect vendor builds out system and write technical specification for developers Phrase 5: Development Start development process Phrase 6: QA Quality assurance and testing is the necessary parts and always be performed parallelly with development Phrase 7: Implementation Start implementing the system's task Phrase 8: Operations & Maintenance At the conclusion of the program, the project is completed and presented in accordance with the initial requirements stated and via the feedback Gantt Chart One must take into account all of the project's operations while constructing a Gantt chart As part of this strategy, participants should decide who will be directly responsible, how long each activity will take, and any challenges the team may encounter We can ensure that the schedule is manageable, that the appropriate people is assigned to each task, and that we have solutions prepared for any potential problems thanks to this level of detail Finally, we might use them to provide our staff and advertisers with performance updates According to the survey results for this question, up to 46.7% of respondents consider the internal data could be the risks of cloud computing, 33.3% think that they afraid about loss of control over their IT infrastructure and 11.7% is vendor-lock, indicating that although cloud computing is very potential because of its benefits, there are some risks that the people in field still afraid • Question 6: According to the survey results for this question, almost responders said that they disagree that the integrating cloud computing is very difficult to existing systems This depict that integrating/migrating the existing IT systems via experience and research is not so difficult The responders of this survey are mainly people in IT infrastructure field, they have so much knowledge about this field and their answer will be reasonable • Question 7: According to the survey results for this question, almost responders agree that their company already had a clear and coherent digital strategy including how tech drives business goals and how it could be implemented This depicts that other tech company implicitly has a move to the grab the potential chance in cloud computing • Question 8: According to the survey results for this question, almost responders agree that cloud computing is important in terms of competitive advantage for the firm • Question 9: According to the survey results for this question, almost responders said that their company already had a clear and coherent digital strategy on cloud computing They are also in the stage of cloud computing adoption This depicts that other tech company implicitly has a move to the grab the potential chance in cloud computing Evaluation about interview and Survey In conclusion, performing the survey and interview had helped me get the great insight on what individuals think about cloud-based migration, the survey tells me how cloud computing has been researched and developed It also shows how many people have positively responded to the changes of hosting form The survey has helped me gauged the representativeness of individual views and experiences in the IT infrastructure field The survey has provided me with hard numbers on people's opinions on cloud computing This may lead to our businesses and company institutions to make important decisions on migration to cloudcomputing such as finding the suitable deployment model and what service suitable to be migrated to the cloud environment, providing employers with the right training and equipment to keep them from cybersecurity risks as this was the main concern when it came to the negative aspects of cloud computing In closing the survey would benefit businesses as it gives them an insight on how to improve cloud computing system for getting the chance and the potential point for my company in the run into 4.0 technology A few questions, however, might result in data that is confusing since different respondents may have interpreted various answer alternatives Since I can't see the responses in person, I can't be sure whether they are providing me truthful responses to the survey's questions There is also a chance that the responder will become weary while completing the survey This might happen if the respondent thinks the questions are too lengthy or if they appear pertinent to them Despite these limitations, I now realize that the bulk of the cloud computing issue was either favorably influenced or was not affected by the adjustment that was necessary II Secondary research Definition of Secondary Research: Information gathered through secondary research comes from an already-existing source The news, scholarly publications, and reference books are a few examples of secondary sources Secondary sources assist researchers in discovering what data already exist on a subject They can utilize this knowledge to research a topic, find a solution, or develop a hypothesis Before creating or carrying out their own research investigations, many researchers begin by examining secondary materials These resources can provide the researcher a useful foundation of data that provides understanding of a topic (qualtrics, 2019) Advantages of Secondary Research: • The main benefit of secondary research is that, in most circumstances, material is easily accessible, particularly from online sources • To gather information on any particular topic, one can use secondary research sources such online libraries, academic databases, journals, e-books, online articles, and government repositories It gives the researcher time savings and makes it possible for them to gather a sizable dataset • Due to the lack of direct data collection from a genuine population, secondary research is valued by many academics for its affordability (Research, 2018) • One advantage of secondary research is that it makes it possible for academics to foresee the gaps in existing research on a certain issue In other words, it can help to spark first thoughts before to the start of a more in-depth investigation and the gathering of primary data • The use of secondary research at the start of an inquiry will not only reveal gaps in the data currently accessible, but it may also reveal whether the suggested study has previously been done and whether the material it wants is available This may eliminate the need for timeconsuming and expensive primary research Disadvantages of Secondary Research: • Even if data is easily accessible, a credibility assessment must be done to determine the veracity of the material • Not all sources of secondary data provide the most recent statistics and reports Even if the data is correct, it could not have been sufficiently updated to take current timeframes into account • The conclusion of secondary research is derived from the results of all primary research The effectiveness of the study that has previously been done through primary research will determine your research's success to a larger extent List of Articles/Books and Summarize About Them • Article 1: “Cloud Migration Research: A Systematic Review” - Pooyan Jamshidi Link: Sci-Hub | Cloud Migration Research: A Systematic Review | 10.1109/TCC.2013.10 (hkvisa.net) Summarize the article: Mr Pooyan has claimed that in order to stay competitive and achieve business goals, major IT organizations and start-ups view cloud computing as an opportunistic business strategy By considering business continuity measures, larger businesses are attempting to take use of this platform's advantages This article provides the thesis that safety-critical software, for example, cannot simply be used in cloud-based systems for software-intensive applications Other applications like embedded systems might not always be able to take use of this kind of environment (Pooyan Jamshidi, Aakash Ahmad, and Claus Pahl, 2013) Some software programs are created expressly to function on the cloud (cloud-native or cloud optimized) Other systems need to be modified for the cloud because they are cloud enabled (cloud compatible, cloud ready, or cloud aligned) The endeavour to migrate old on-premises software to intended cloud settings is the focus of our work There has been a lot of study on cloud-enabled software and enabling the migration of old on-premise software to the cloud, driven by the benefits of cloud environments that have been promised These strategies provide a special emphasis on current frameworks, methodologies, and procedures that either directly enable migration or indirectly support the case for migration to the cloud Each method presupposes that the software program is initially hosted on-site in a non-cloud context, such as on a local server, before the migration is performed to it Live migration, or switching between cloud providers, deployment methodologies, and virtual resources, is therefore not covered by this study Evaluation about my understanding: What I understand: → I realize and understand the significance of publicly available results, especially for migration decision support research, is one aspect that represents a future area for cloud migration studies This facilitates the replication of tests and facilitates the drawing of broad conclusions on migratory practices the necessity of a thorough migration framework → Because the growing of cloud computing service in big tech companies, the cloud-based system is gradually becoming more convenient to rent, buy and using service The quality of these cloud services also getting better annually → Depending on your company needs, a cloud environment may offer superior security protection than a traditional data centre or on-premises solution More extensive security measures are now available from cloud providers than in the past, including public cloud providers This article gives me know that 73% of AWS cloud users reported being impacted by improperly configured cloud settings What I don’t know/understand: → What is the primary strength of cloud-based architecture? What can I if I have more time: I want to investigate more real-world case study about this topic? • Article 2: “Sustainability Forecast for Cloud Migration” Link: Sci-Hub | [IEEE 2015 IEEE 9th International Symposium on the Maintenance and Evolution of Service- Oriented and Cloud-Based Environments (MESOCA) - Bremen, Germany (2015.10.2-2015.10.2)] 2015 IEEE 9th International Symposium on the Maintenance and Evolution of Service-Oriented and Cloud-Based Environments (MESOCA) - Sustainability forecast for cloud migration | 10.1109/mesoca.2015.7328123 (hkvisa.net) Summarize the article: The author of this article has depicted that migration to cloud could bring about the ability to improve sustainability by saving an organization energy through direct power expenses or indirect processes like storage capacity, knowledge exchange, and service transfer The advantages of cloud computing must be weighed against any possible concerns, despite the fact that it has a number of advantages Prior to a long-term cloud deployment, it is crucial to adequately address issues related to technology, security, privacy, finances, and organization According to Klems, many businesses that have migrated to the cloud and other businesses that may transfer in the future need detailed analyses to comprehend the justification for migration and the ideal moment for migration (Rahman, 2015) The security and privacy requirements for selecting the best cloud deployment type for a given scenario are systematically identified by Mouratidis et al For the security risks study of various cloud scenarios, Khan et al have established a list of threats By using ten fundamental privacy principals, such as accountability, clear purpose, consent, collection, use, accuracy, security, openness, ability to access, and ability to challenge privacy practice, in examined the privacy risks for the migrated data, applications, or services into the cloud Due of sustainability's focus on the future, it can handle issues like technological integration, vendor management, security, and cost estimation that may hinder the success of cloud migration The findings from the examined context suggested that the methodology is appropriate and aids the company in its choice to migrate to the cloud Strategic, tactical, and operational factors are used to identify and classify sustainability threats from the context Evaluation about my understanding: What I Understand: → I understand that when considering about the cloud system, performing the literature on cloud migration places a lot of emphasis on concerns about risk, security, and commercial advantages Migration to the cloud is seen as a benefit to boost competitive advantage, save capital IT investment, and maximize access to important technology, software, and professional I.T workers for company to be more successful → I understand how sustainability considerations are included into the decision-making process for cloud migration The suggested method establishes the relative weighting of each aspect of sustainability and offers data on the degree of sustainability to support the choice In order to be sustainable, a cloud migration strategy must include economic, environmental, social, and technological factors Due of sustainability's focus on the future, it can handle issues like technological integration, vendor management, security, and cost estimation that may hinder the success of cloud migration What I don’t know/understand: → I don’t really understand why sustainability risks are the overarching worry from all sustainability aspects and might have adverse effects that are greater than the anticipated advantages of cloud migration What can I if I have more time: Learn to analyze sustainability dimension to measure for cloud migration? • Book 1: Business in the Cloud: What Every Business Needs to Know About Cloud Computing Summarize the book: Author of this book Michael Hugos has described a thorough examination of how cloud computing is transforming business This book covers cloud computing from the perspective of what the business leader needs to know It explains how IT can quickly ramp up revenue initiatives, positively impact business operations and costs, and how this frees up business leaders to concentrate on their core competencies instead of worrying about technology It also reveals how corporate organizational structures are affected by the cloud, how traditional IT has changed in the context of the global economy, potential advantages and disadvantages of cloud models, and most importantly, how businesses are currently rethinking the IT function in order to prepare for the impending tidal wave that is cloud computing Authors Michael Hugos and Derek Hulitzky of Business in the Cloud use their combined expertise in business and technology to clearly outline the numerous financial and efficiency advantages of this new computing paradigm and to demonstrate how cloud computing may alter your corporation (Michael Hugos and Derek Hulitzky, 2011) They demonstrate how it may be simply scaled back to reduce expenses if company changes or scaled up fast to manage an increase in volume It helps businesses to properly align operational expenditures with revenue to safeguard cash flow and operating profitability and to replace capital expenses with operating expenses Cloud computing, a crucial lynchpin for every company functioning in contexts with high levels of change and unpredictability, eventually enables businesses to concentrate their technological efforts and expenditures on what matters most Businesses may concentrate on developing even more innovative strategies to attract clients and make money by transferring some apps and services to the cloud Evaluation about my understanding: What I Understand: → I see the implications of the transition to cloud computing and What to look for in a good service provider Additionally, this book provides me to know profit enablers driving business to the cloud What I don’t know/understand: → I don’t really understand Cyber threats and perimeter security in cloud computing • Book 2: Business Process on Demand Studying The Enterprise Cloud Computing And Its Role In Green It Summary the book: This book is dive into the environment topic related to cloud computing To green IT in enterprises, it's crucial to calculate energy efficiency and cut back on electricity use in data centers Numerous studies have demonstrated that businesses can often cut expenses while also lowering their greenhouse gas emissions by moving to the cloud Unfortunately, a lack of rules and inconsistent and restricted capabilities from various cloud providers have made it difficult for many enterprises to embrace proper Cloud services In this regard, it is crucial to research and evaluate the services offered by various cloud suppliers in order to offer businesses the best solutions for their unique business needs The effectiveness of cloud computing for certain enterprises is the main topic of this thesis It tries to analyze the possible advantages of cloud computing by taking the advantages in terms of energy efficiency and the environment The phrase "cloud computing" is not new and has become overused in recent years The foundation of cloud computing is existing technology, and the concept revolves around giving such technologies a new name (Beheshti, 2011) Many businesses have shifted to utilizing appropriate and efficient information technology solutions like Enterprise Resource Planning (ERP), Customer Relationship Management (CRM), or Supply Chain Management (SCM) systems due to the rapid growth of businesses and the critical need for using information technology as a tool for monitoring, improving, and optimizing business processes Through dematerialization, cloud computing contributes favorably to sustainability Dematerialization is the process of substituting virtual products with high-carbon physical ones This lowers energy consumption and carbon footprint Evaluation about my understanding: What I Understand: → I learnt that a low-carbon society may be attained through focusing on sustainability Compared to on-site data centers, cloud computing runs more effectively This leads to an effective use of IT resources, which benefits the environment → This book proves my opinion about migration to cloud-based help environment By moving to the cloud, it may employ less hardware and machines that consume less energy and have a smaller negative impact on the environment As a result, businesses pay less for energy and have more money to invest in productive ventures Instead of spending their time and energy on routine IT duties and concerns, businesses may use cloud services to focus on other responsibilities → The infrastructure of cloud providers is powered by renewable energy sources The Cloud is powered by self-renewing sources including sunshine, wind, rain, tides, waves, and geothermal heat Conclusion The research above tried to claim partly that migration to cloud helps with their effective implementation in business In this regard, the research not only research about the benefits change in architecture of server and security system but also continue to clarify the current status quo of cloud computing trending in order to be contribute to company ready for the long run with the 4.0 technology race The resources have been combined into a unique strategy that uses technology advancements to help create income The business project's overarching goal is to employ significant advancements to help both environment and cost/expenditure of the company in infrastructure investment Additionally, they design a suitable timetable for the procedures and complete the fix inside that window of time Additionally, it evaluates the operations and work breakdown structure that help the business run its operations on a regular basis They also start putting up questionnaires to get more accurate information from the sample of consumers If there appears to be a distorted vision, people who could improve while making timely use of the available resources Data are gathered from reliable sources to provide easy understanding References Beheshti, S A., 2011 Business Process on‐Demand; Studying the Enterprise Cloud Computing and its Role in Green IT s.l.:Vienna University of Technology Michael Hugos and Derek Hulitzky, 2011 Business in the Cloud: What Every Business Needs to Know s.l.:s.n Nissanke, N., 2012 Formal Specification: application and techniques london: Springer Pooyan Jamshidi, Aakash Ahmad, and Claus Pahl, 2013 Cloud Migration Research:A Systematic Review Volume 1, p 142 qualtrics, 2019 Secondary Research: Definition, methods, & examples [Online] Available at: https://www.qualtrics.com/experience-management/research/secondary-research/ questionpro, 2020 Primary Research: What It Is, Methods & Purposes [Online] Available at: https://www.questionpro.com/blog/primary-research/ Rahman, A A L A., 2015 Sustainability Forecast for Cloud Migration Volume 7, p 305 Research, T A & D o S., 2018 The Advantages & Disadvantages of Secondary Research [Online] Available at: https://bizfluent.com/info-8205583-advantages-disadvantages-secondary-research.html Team, E., 2021 How To Write a Survey That Works for You: Tips for Success Team, I E., 2021 What is the Purpose of an Interview? How to Prepare [Online] Available at: https://www.indeed.com/career-advice/interviewing/purpose-of-interview