www.it-ebooks.info www.it-ebooks.info www.it-ebooks.info Office 2010 THE MISSING MANUAL The book that should have been in the box®ˇ Download from Wow! eBook www.it-ebooks.info Download from Wow! eBook www.it-ebooks.info Office 2010 Nancy Conner and Matthew MacDonald Beijing   •  Cambridge   •  Farnham   •  Kưln   •  Sebastopol   •  Taipei   •  Tokyo Download from Wow! eBook www.it-ebooks.info Office 2010: The Missing Manual by Nancy Conner and Matthew MacDonald Copyright © 2010 Nancy Conner All rights reserved Printed in the United States of America Published by O’Reilly Media, Inc., 1005 Gravenstein Highway North, Sebastopol, CA 95472 O’Reilly Media books may be purchased for educational, business, or sales promotional use Online editions are also available for most titles: safari.oreilly.com For more information, contact our corporate/institutional sales department: 800-998-9938 or corporate@oreilly.com Printing History: July 2010: First Edition Nutshell Handbook, the Nutshell Handbook logo, the O’Reilly logo, and “The book that should have been in the box” are registered trademarks of O’Reilly Media, Inc Office 2010: The Missing Manual, The Missing Manual logo, Pogue Press, and the Pogue Press logo are trademarks of O’Reilly Media, Inc Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks Where those designations appear in this book, and O’Reilly Media, Inc was aware of a trademark claim, the designations have been printed in caps or initial caps While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions, or for damages resulting from the use of the information contained herein ISBN: 978-1-449-38240-7 [M] Download from Wow! eBook www.it-ebooks.info Table of Contents The Missing Credits xxiii Introduction Part One: Word Chapter 1: Basic Word Processing 11 Opening Word The Word 2010 Screen Using Keyboard Shortcuts Creating a New Document Creating a New Blank Document Creating a New Document from a Template Creating a New Document from an Existing Document Typing in Some Text Saving a Document Saving a Document Using Your Mouse Saving a Document Using Keyboard Shortcuts Using the Save As Dialog Box Closing a Document Opening an Existing Document Different Ways to View Your Work Viewing a Document in the Navigation Pane Zooming In and Out Working with Multiple Windows Chapter 2: Editing and Formatting Selecting and Moving Text Four Ways to Move Text Finding and Replacing Text Searching with the Navigation Pane Setting Search Options 11 12 16 16 17 18 19 20 21 21 22 22 23 25 26 28 29 32 35 35 38 41 42 42 v Download from Wow! eBook www.it-ebooks.info Searching with the Traditional Find and Replace Dialog Box Replacing Text Text Formatting: Font, Size, and Style The Home Tab’s Control Center Copy Formatting with Format Painter Quick Formatting with the Mini Toolbar Formatting Power with Styles Paragraph Formatting: Aligning, Indenting, Spacing Aligning Text Indenting Paragraphs Spacing Within a Paragraph Spacing Between Paragraphs Working with Lists Creating a List Formatting a List Formatting a Document Using the Page Setup Section Using the Page Background Section Inserting Headers, Footers, and Page Numbers 44 45 47 47 49 50 51 54 55 56 58 59 59 60 60 65 65 68 73 Chapter 3:  ables, Graphics, and Charts 81 T Creating a Table Creating a Table from Scratch Creating a Table from Text Adding Information to a Table Editing a Table Selecting Part or All of a Table Inserting Rows and Columns Moving Rows and Columns Merging and Splitting Cells Deleting All or Part of a Table Formatting a Table Save Time with Ready-to-Use Table Styles Applying Shading and Borders Shading a Table Working with Borders Inserting Images Inserting a Picture Inserting Clip Art Inserting a Screenshot Editing an Image Changing an Image’s Size Cropping an Image Removing a Picture’s Background Moving and Rotating Images Adjusting an Image’s Appearance vi 81 82 85 86 87 87 88 89 90 91 91 91 93 93 94 96 96 97 98 100 101 101 102 104 105 table of contents Download from Wow! eBook www.it-ebooks.info Using Picture Styles Wrapping Text Around an Image Searching for Images Fun with Fonts and Art That’s Smart Creating WordArt Editing WordArt Text Inserting SmartArt into Word Documents Adding Charts and Diagrams 106 107 108 109 109 110 112 112 Chapter 4:  roofing and Research Tools 115 P Checking Spelling and Grammar Catching Spelling Mistakes Word’s Grammar Checker Getting Things Right with AutoCorrect Undoing an AutoCorrect Change Setting AutoCorrect Options AutoFormatting in Word Word’s Built-in Research Tools Looking Up a Word in the Dictionary Using the Thesaurus Getting Information about a Subject Translating Text 115 115 118 121 121 122 125 128 129 129 130 130 Chapter 5: Printing Documents 135 Getting Started with Printing Previewing a Document Before You Print It Printing a Document Selecting Print Options and Settings Choosing a Printer Specifying Settings Sending a Fax Creating a Cover Page Sending a Fax Printing Envelopes Formatting Envelope Addresses Selecting a Feed Method Adding Electronic Postage Printing Labels Merging Names and Addresses with Documents Step 1: Select Document Type Step 2: Select Starting Document Step 3: Select Recipients Step 4: Write Your Letter Step 5: Preview Your Letters Step 6: Complete the Merge Do-It-Yourself Mail Merge with the Mailings Tab’s Buttons 135 136 136 137 137 138 139 139 141 142 144 145 146 147 148 149 150 150 152 152 153 154 table of contents Download from Wow! eBook vii www.it-ebooks.info Chapter 6:  eports and Long Documents 155 R Inserting Page Breaks Breaking a Document into Sections Kinds of Section Breaks Inserting a Section Break Changing the Orientation of a New Section Changing the Page Numbering of a New Section Footnotes and Endnotes Inserting a Footnote Inserting an Endnote Editing a Note Navigating Notes Changing the Position of Footnotes or Endnotes Converting Footnotes to Endnotes (or Vice Versa) Changing Footnote or Endnote Markers Deleting a Note Citations and Bibliographies Creating and Inserting a Citation Inserting an Existing Citation Inserting a Placeholder Editing a Citation or Its Source Deleting a Citation Deleting a Source Building a Bibliography Updating a Bibliography Helping Readers Navigate Your Document Inserting Bookmarks and Cross-References Creating a Table of Contents Creating an Index 155 156 156 157 157 157 158 159 160 160 160 161 162 162 162 163 163 164 166 167 168 168 168 169 170 170 173 174 Chapter 7:  ustomizing Your Documents with Themes, C Templates, and Macros 181 Themes: The Way to Better Designs Choosing a Theme Customizing a Theme Saving a Theme Finding a Saved Theme Templates: Reusable Document Blueprints Choosing a Template Creating Your Own Template Customizing a Template Save Time with Macros Recording a Macro Running a Macro Copying a Macro Between Templates Deleting a Macro viii table of contents Download from Wow! eBook 181 182 182 184 184 185 185 186 188 193 193 196 196 197 www.it-ebooks.info Index PowerPoint 2010, See also presentations, PowerPoint; slides adding multimedia and movement, 625–656 Animation Painter feature, 641 creating a presentation, 545–564 editing presentations, 597–624 editing slides, 565–596 giving presentations, 657–684 opening recent presentation, 555 opening saved presentations in, 556 sections, 604–607 video trimming and bookmarks, PowerPoint Broadcast Service, 676 PowerPoint Picture Presentation files, 554 PowerPoint Show files, 554 PowerPoint Template files, 554 PowerPoint 97-2003 Presentation files (.ppt), 554 ppt files, 554 pptm files, 553 pptx files, 553 precedents of a formula, 498 tracing, 501 prefixes and suffixes, matching in Word searches, 43 preformatted tables, inserting, 83 presentations, PowerPoint adding notes, 556 animating objects, 638–653 collaborating with others, 620–624 creating, 545–552 adding content, 551 choosing a theme, 547 deleting content, 552 from templates, 546 new slides, 549–551 editing, 597–606 copying slides, 597 deleting slides, 600 duplicating slides, 598 headers and footers, 602–605 hiding slides, 601 inserting slide from another presentation, 598 rearranging slides, 600 sections, 604–607 using slide masters, 614–620 editing media clips, 633 bookmarks in clips, 634 fade effects, 637 hiding clip until you play it, 637 trimming media clips, 635 ending the show, 675 914 at the event, 670 during the show, 671–674 launching a slideshow, 671 settings to check, 670 navigating with links and action buttons, 607–613 creating table of contents, 609 inserting action buttons, 611 inserting hyperlink to another slide, 608 linking to hidden slide, 609 opening inserted file, 613 opening existing presentation, 555–557 other options, 675 broadcasting a slideshow, 675–679 converting presentation to video, 681 interactive slideshow, 680–682 slideshow that runs by itself, 678 prep work for, 660 adding narration, 663–665 creating a handout, 667 creating custom slideshow, 665–667 following notes in Presenter view, 668 practice run-through, 661 setting up your show, 668 printing, 562–564 putting media clips in, 625 adding audio clip from your hard drive, 628 adding clip art audio, 629 adding clip art video, 628 adding video from website, 626 adding video from your hard drive, 625 formatting video clips, 631 recording audio, 630 saving, 553 sharing, 682–684 packaging on CD or DVD, 683 starting, navigating, and ending, 657 ending a slideshow, 660 moving from slide to slide, 658 starting a slideshow, 658 switching to and from another program, 674 transitions between slides, 653–656 tuning performance, 669 viewing, 556–561 Presenter view, 668, 669 Previous Endnote, 160 Previous Footnote, 160 primary key, 740 creating a primary key field, 741 Primary Key data type, 740 Printed Watermark dialog box, 68 printing, 135–154 Access datasheets, 778 changing page layout, 780 index Download from Wow! eBook www.it-ebooks.info Index fine-tuning printouts, 780 print preview, 778 charts in Excel, 516 choosing a printer, 137 contact information in Outlook, 301 email messages in Outlook, 269 envelopes from Word, 142–146 Excel files, 397–412 controlling pagination, 409–412 creating headers and footers, 407–409 customizable print settings, 398–403 Page Layout view, 403 parts of a spreadsheet, 404 labels from Word, 147 mail merge documents in Word, 148–153 notes in Outlook, 346 PowerPoint presentations, 562–564 previewing Word document before printing, 136 publications, 839 preparing for commercial printer, 839 relationships, 810 sending faxes from Word, 139–142 setting default printer in Windows, 138 specifying settings in Word, 138 Printing dialog box, 403 Print Layout view, 136 adding comments to documents, 220 inserting footnotes in Word documents, 159 page breaks in, 156 viewing comments, 221 Word documents in, 27 priority setting for email messages, 257 setting for tasks in Outlook, 338 proofing tools in Excel, 361 in Outlook, 250 proofreading a message, 249 in PowerPoint, 573 in Word, 115–127 AutoCorrect, correcting typos, 121–125 AutoFormat, formatting corrections, 125–128 grammar checking, 118–120 spell checking, 115–118 PROPER( ) function, 497 Properties dialog box email message priority and confidentiality, 257 Voting and Tracking options, 260 Property Sheet, 713 Protect Document menu, 236 Add a Digital Signature, 237 permissions options, 236 Protected view, 4, 384 Open in Protected View, Word documents, 26 protections for shared documents, 230 removing hidden data and personal information, 230–233 restricting formatting and editing, 232–235 restricting permissions, 236–239 Publish as PDF dialog box, 377 Publisher, 2, 200, 813–840 adding pictures, shapes, and other objects, 830–833 adding text, 820–829 editing and formatting text, 820 flowing text, 826–828 inserting business information in publication, 825 creating a new publication, 813 adding pages, 818 entering text, 817 inserting an image, 817 navigating pages, 819 saving a publication, 819 from scratch, 815 from a template, 814 viewing the page, 815 designing and laying out pages, 833–838 choosing font scheme, 834 snapping an object to a guide, 837 using layout guides, 834–836 printing a publication, 839 reviewing your design, 837 pull quotes, 202 punctuation characters, ignoring in Word searches, 43 Q queries, 688 filters versus, 776 Quick Access toolbar, 13 adding macros to, 194 customizing, 889 Quick Print button, 135 removing macros, 197 saving documents in Word, 21 quick filters, 772 quick search feature (Access), 775 Quick Steps (Outlook), 273 creating your own, 274 customizing, 274 deleting, 275 Quick Tables, 83 quotation marks, replacing straight with curly, 126 index Download from Wow! eBook 915 www.it-ebooks.info Index R range operator (:), 473 ranges non-contiguous chart ranges in Excel, 523 selecting in PowerPoint tables, 580 specifying in cell references, 467 static cell ranges, chart data and, 515 using cell ranges with a function, 472 RANK.AVG() and RANK.EQ() functions, 474 Reading pane, customizing in Outlook, 311 Reading view, 558 read-only Excel spreadsheets, 379 opening Excel files as, 386 opening Word document as, 26 read receipt for email messages, 258 Recent Databases list, 705 removing files from, 706 Recent Documents list (Excel), 383 Recent Items list, 12 Recent list, File tab, 23 Recent Places list (Excel), 384 Recent Presentations list, 555 recording a macro, 193 Recording toolbar, 661 Next, Pause, Recording, and Repeat buttons, 664 records, 692 copying entire record in one step, 701 editng in Access table, 697 filling in Access tables, 695 filtering, 771 inserting into Access tables, 697 sorting in datasheets, 768 unlinked, blank values for, 796 Record Slide Show dialog box, 663 Record Sound dialog box, 630 recurrent events, scheduling, 332 recurring tasks, 338, 341 reducing text in Zoom slider, 30 redundant information in databases, 746 References tab Footnotes section, 159 Index section, 174 Insert Citation, 163 Insert Endnote, 160 Next Footnote, 160 Show Notes, 160 in Word 2010, 14 referential integrity, 795–798 blank values for unlinked records, 796 cascading deletes, 796 cascading updates, 797 switching off, 795 916 #REF! error, 477 reflection effect, shapes in PowerPoint, 588 regional settings on computers, 395–397 currency values in Access, 726 date formats, 728 registration settings, 840 rehearsals of presentations, 660–662 related data, 785 relationships, 783 basics of, 784 linking with ID column, 787 matching fields, 786 parent-child relationships, 788 redundant vs related data, 784–786 more exotic, 804–810 many-to-many relationships, 806–810 one-to-one relationships, 805 printing, 810 using defining a relationship, 789–793 editing a relationship, 794 lookups with related tables, 801–804 navigating a relationship, 798–800 referential integrity, 795–798 relative cell references, 487 reminders editing for events scheduled in Outlook, 333 getting for tasks in Outlook, 338 repairing damaged files in Word, 26 repeated words, checking for in Word, 118 replacing text in Word 2010, 45 replication IDs, 738 replying to email, 261 reports, 688 Required field property, 748 Research pane (Word), 129 Dictionary, 129 getting information from Internet, 130 Thesaurus, 130 translations of words or phrases, 132 research tools in Outlook, 250 in PowerPoint, 573 in Word, 128–134 dictionary, 129 getting information from Internet, 130 thesaurus, 129 translating text, 130–134 resolution adjusting screen resolution for slideshow, 668 selecting for video version of presentation, 681 Restore button in Word, 13 Restrict Formatting and Editing pane, 233–235 Reuse Slides pane, 598 index Download from Wow! eBook www.it-ebooks.info Index Reviewing pane editing comments in Draft view, 222 Main document changes and comments, 224 opening and adding comments, 220 reading comments in Draft view, 222 Review tab accepting or rejecting changes to PowerPoint presentations, 624 accepting or rejecting changes to Word documents, 226 combining documents, 230 Comments section, 221 Compare command, 228, 623 Excel ribbon, 361 New Comment, 220, 621 Restrict Formatting and Editing pane, 233 Reviewing Pane, 222 Show Markup button, 622 Track Changes, 223 setting options, 227 Tracking section, Display for Review menu, 224 Translate command, 269 in Word 2010, 15 Revisions pane, 623 ribbon, 3, in Access, 691 collapsing, 709 customizing, 891–893 in Excel Chart Tools tabs, 510 collapsing, 361 creating charts with, 509 formatting individual characters in cells, 457 Formulas tab, 481 live preview, 456 tabs, 360 in Office Web Apps, 871 in OneNote, 841, 843 in Outlook, 247 in PowerPoint, 545 slide show buttons, 561 in Word, 14 Customize Ribbon Options, 185 Minimize Ribbon button, 14 selecting all or part of table, 88 Rich Text Format (.rtf) files, 24, 554 rich text in memo fields, 722 right-clicking, displaying shortcut menus for Cut, Copy, and Paste, 39 RIGHT() function, 496 rotation 3-D, in text effects, 573 3-D, shapes in PowerPoint, 588 cell content in Excel, 454 images in Word, 104 objects in Word documents, 205 shapes in PowerPoint, 585 SmartArt graphics in PowerPoint, 593 rounding numbers, 493–495 ROUNDDOWN() function, 494 ROUND() function, 494 ROUNDUP() function, 494 routing incoming email messages, 268 rows deleting from Word tables, 91 deleting in Excel, 430 inserting copied or cut cells in Excel, 429 inserting in Excel spreadsheet, 429 inserting into Excel charts, 516 inserting in Word tables, 88 moving in Word tables, 89 resizing in Access datasheets, 764 selecting in PowerPoint tables, 580 selecting in Word table, 87 in worksheets, 352 rtf (Rich Text Format) files, 24, 554 ruler guides in Publisher, 835 rulers creating hanging indent in Word, 57 managing indentation in Word, 56 View Ruler button in Word, 15 rules for routing incoming email, 268 S Safe Recipients list (email), 272 Safe Senders list (Outlook), 271 Save As command, 369 Save As dialog box, 369 saving documents in Word, 22 saving PowerPoint presentations, 553 saving templates, 186 Tools button, 379 Save command, 369 Save Current Theme dialog box, 184 Save Database As command, 703 scaling category axis scaling in Excel charts, 522 approaches to scaling Excel printiouts, 410 presets in Excel, 401 Scale with Document setting in Excel, 409 slides to fit page in printout, 563 Scientific format (Excel), 447 screen, blanking out during presentation, 674 screen clippings, 848 index Download from Wow! eBook 917 www.it-ebooks.info Index screen resolution adjusting for slideshow, 668 selecting for video version of presentation, 681 screenshots inserting into Outlook email, 251 inserting into Word tables, 98–100 in OneNote, 848 screenshot tool, scroll bars in Word, 15 scroll mode (Excel), 364 Search box in current Outlook folder, 313 searches for contacts in Outlook, 287 finding and replacing text in Word, 41–45 using Find and Replace dialog box, 44 using Navigation pane, 42 finding a note in OneNote, 859 folders in Outlook, 313–317 advanced search, 315 changing search settings, 316 current folder, 313 expanding your search, 314 refining your search, 315 repeating a search, 313 getting information from Internet in Outlook, 250 searching for images in Word, 108 searching in Access, 775–778 using Research pane in Word to search Internet, 130 Search Tools | Search tab, 313 Advanced Find, 315 finding flagged email in Outlook, 266 refining search of Outlook folders, 315 Search Options, 316 section header slides, 550 sections in OneNote, 842 deleting, 853 moving and merging, 851 in PowerPoint presentations, 604–607 collapsing and expanding in presentations, 606 creating, 605 hiding all slides in, 607 moving within a presentation, 607 naming, 605 removing, 607 in Word documents, 156 changing orientation for new section, 157 changing page numbering, 157 inserting section breaks, 157 kinds of section breaks, 156 Select Data Source dialog box, 524 918 selection all or part of PowerPoint table, 579 cells in Excel worksheet, 413–419 selecting all or part of table in Word, 87 text in Word, 35–38 options for, 36 using keyboard and F8 key, 37 using keyboard shortcuts, 37 Select Table button, 87 Select Template dialog box, 150 Send To Microsoft Word dialog box, 667 sensitivity level for email messages, 257 Sent Items folder, 247 series See also data series charts with multiple number series, 518–520 Set Up Show dialog box Browsed at a kiosk show type, 679 settings to check, 670 shadows giving to shapes in PowerPoint, 588 shadow effects in Publisher, 830 shape effects, chart style settings for, 532 shapes formatting in Publisher, 831 video shapes, 632 working with, in PowerPoint, 585–588 adding shapes to SmartArt, 590 adding text, 586 changing size or position, 585 creating a diagram, 593 formatting in SmartArt graphics, 592 formatting shapes, 587 inserting shapes, 585 reordering for SmartArt in PowerPoint, 591 Shapes menu, 585 Action Buttons section, 611 Share Notebook page, 861 SharePoint collaboration on documents via, 239 saving Word document to, 219 using Office Web Apps via, 883 sharing documents in Word, 215–238 accepting or rejecting changes, 226 adding comments, 219 comparing document versions, 228 deleting comments, 222 editing comments, 222 emailing a document, 216–218 protecting shared documents, 230 restricting formatting and editing, 232–234 restricting permissions, 236–239 saving document to SharePoint, 219 saving document to SkyDrive, 218 index Download from Wow! eBook www.it-ebooks.info Index Track Changes options, 227 tracking changes, 223 viewing comments, 221 sharing files Docs for Facebook, 886 in Office Web Apps, 879 leaving comments, 881 setting permissions, 879–881 simultaneous editing in Excel, 881 PowerPoint presentations, 682 sharpening or blurring images, 105 shortcut keys See keyboard shortcuts shortcut menus moving text in Word, 39 right-clicking to access, sidebars, 202 side notes, 854 Signatures and Stationery dialog box, 255 choosing a signature, 254 creating an email signature, 252 deleting a signature, 254 designing stationary for email, 255 editing a signature, 253 Sign dialog box, 237 single-sided printing, 139 size See also paper size changing for shapes in PowerPoint, 586, 588 resizing SmartArt graphic in PowerPoint, 593 SkyDrive, 869 managing files on, 874–879 downloading files to your computer, 877 moving, renaming, and deleting files, 878 uploading files from your computer, 875 saving Word document to, 218 signing into, 869 Windows Live and Office Web Apps vs., 870 working with folders on, 873–875 deleting a folder, 874 renaming a folder, 874 viewing files in a folder, 873 slide masters, 614–620 changing layout for a type of slide, 616 changing look of all slides in preseentation, 614 for handouts and notes, 618–620 slides See also presentations adding content, 551 adding images, 581 adding tables, 576–579 adding text in PowerPoint, 548 arranging objects on, 594–596 changing markup color for, 672 creating a photo album, 582–585 creating new slide, 549–551 from template in PoserPoint, 546 types of slides, 549 creating transitions between, 653–656 editing a table, 579 editing text, 565 character spacing, 566 checking spelling, 572 converting text to WordArt, 573 creating lists, 570 formatting text, 566 linking text to web page, 571 positioning text, 568 embedding other files in, 574–576 grouping objects on, 595 marking up or writing on during presentations, 672 tips for creating good slides, 596 working with charts and diagrams, 593 working with shapes, 585–588 working with SmartArt, 588–592 Slide Show tab Custom Slide Show, 665 Hide Slide button, 601 Monitors section, 668 Rehearse Timings, 678 Slide Show view, 560, 658 Slide Sorter view, 557 Slides pane, 545 slides per page print setting, 563 SmartArt adding to slides, 551 animating graphics in PowerPoint, 652 deleting from slides, 552 inserting into Word documents, 112 new templates, working with, in PowerPoint, 588 adding shapes, 590 adjusting graphic's style, 591 applying different layout, 591 converting text to SmartArt, 590 formatting shapes, 592 inserting SmartArt, 589 reordering shapes, 591 smart tags, 426 social networking Docs.com, Office Web Apps for Facebook, 882–886 friends from, adding as contact in People pane, 294 Outlook Social Connector, 4, 294, 302 Social Security numbers in Excel, 450 soft edges, giving to shapes in PowerPoint, 588 index Download from Wow! eBook 919 www.it-ebooks.info Index sorting in Access datasheets, 768–771 influence on printouts, 781 contacts in Outlook, 290, 292 mail merge recipients list, 151 Sounds like option (Word searches), 43 Source Gallery, 166 Source Manager creating a new source, 166 Master List of sources, 164 placeholder names in Current List, 166 sources in Word documents See also bibliographies in Word documents; citations in Word documents editing, 167 spaces in Excel formulas, 465 intersection operator, 473 removing from text, 496 spam fighting in Outlook, 270 managing junk email, 271 special characters in text fields, 770 Special number format (Excel), 450 spelling checking in Outlook email messages, 250 checking in PowerPoint slides, 572 checking in Word, 115, 115–118 contextual spelling, 117 for entire document, 117 turning off automatic spell checking, 116 Spelling and Grammar dialog box, 117 grammatical problems in, 120 splitting cells in Word tables, 90 spreadsheet files See workbooks spreadsheets See also Excel 2010 keeping in Recent Documents list, 383 opening multiple simultaneously, 387 saving with password protection, 378 stacked area charts, 530 stacked column charts, 527 stacked line charts, 528 stacked line with markers charts, 529 stacking objects in PowerPoint, 652 in Publisher, 832 standalone charts, 509 creating in Excel, 514 printing, 517 start date changing for tasks in Outlook, 341 setting for tasks in Outlook, 338 Start Enforcing Protection dialog box, 235 920 Start menu launching a slideshow, 671 opening existing PowerPoint files, 555 opening Word, 11 Startup wizard (Outlook), 243 stationery, designing for Outlook email, 255 statistically unique, 738 status editing for tasks in Outlook, 341 of tasks in Outlook, 338 status bar calculations in Excel, 416 customizing, 893 in Excel, 363–367 indicators, 365–367 in PowerPoint Reading view, 559 in Word 2010, 15 zoom slider in PowerPoint, 561 status reports for tasks in Outlook, 341 strikethrough for text, 48 string literals, 495 strings concatenating, 495 copying portions of, 496 styistic sets, 824 styles adding to text in Publisher, 824 adjusting for SmartArt graphics, 591 associated with themes in Word, 182 changing existing style within a template, 188 changing for shapes in SmartArt, 592 changing for table in PowerPoint, 580 chart styles in Excel, 531–533 copying from one template to another, 191 creating new style for Word template, 191 currently allowed, in Formatting Restrictions, 233 customizations for existing styles in Word templates, 189 defining in Word based on formatting, 128 deleting from a Word template, 193 formatting text in Word, 51 applying styles using style sets, 52 creating your own style sets, 53 line style for shapes in PowerPoint, 587 MLA and APA citation styles, 163 predesigned table styles in Word, 91 printing email in Outlook, 270 transitions, 653 using with pictures, 106 video, 632 WordArt Styles, 110 style sets, 52 stylistic alternatives, 825 index Download from Wow! eBook www.it-ebooks.info Index subdatasheets, 799 changing settings, 800 sub-expressions, 498 subfolders, searching in Outlook, 315 subpages in OneNote, 842, 853 subscripts, 48 SUBSTITUTE() function, 497 subtypes (chart), 526 SUM() function, 473 SUMIF() function, 478 superscripts, 48 replacing ordinals with, 126 swashes, 825 Symbol dialog box, 61 symbols, inserting in Excel, 457 synchronous scrolling in Word document windows, 33 synonyms, getting list in Word, 130 syntax, including function in a formula, 470 T table of contents creating for PowerPoint presentation, 609 creating for Word documents, 173 tables in Access databases, 688, 692 creating shortcut to, 710 adding to PowerPoint slides, 551, 576–579 browsing in Access Navigation pane, 708 building smarter tables in Access, 711–760 data integrity basics, 748–760 data types, 711, 716–740 Design view, 712 organizing and describing fields, 713–715 primary key, 740 principles of database design, 742–748 changing style in PowerPoint, 580 creating in Word, 81–86 adding information to a table, 86 from scratch, 82 from text, 85 using AutoFormat, 128 creating simple table in Access, 694–698 deleting from slides, 552 editing in Access, 697 Edit mode, 698 editing in PowerPoint slides, 579 editing in Word, 87–91 deleting all or part of table, 91 inserting rows and columns, 88 merging and splitting cells, 90 moving rows and columns, 89 selecting all or part of a table, 87 formatting in Word, 91–96 applying shading and borders, 93 using predesigned table styles, 91 linking with relationships, 783–810 defining a relationship, 789–793 editing a relationship, 794 linking with ID column, 787 linking with matching fields, 786 lookups with related tables, 801–804 more exotic relationships, 804–810 navigating a relationship, 798–800 parent-child relationship, 788 redundant vs related data, 784–786 referential integrity, 795–798 moving in PowerPoint, 580 resizing in PowerPoint, 580 selecting all or part of PowerPoint table, 579 setting up table for web page layout, 206 Table style in Word templates, 189 working with multiple tables in Excel See workbooks; worksheets Table Style Options, 92 Table Style (printing email), 270 Table Styles, 92 Table Tools contextual tabs, 82 Table Tools | Design tab Table Style Options, 580 Table Tools: Design tab, 82, 84 table styles sections, 92 Table Tools: Layout tab, 82, 83 selecting all or part of table, 88 tabs, indenting paragraphs in Word, 56 tagging notes in OneNote, 856–858 tasks assigning to contacts in Outlook, 295 Task List on To-Do Bar in Outlook, 312 Tasks list, 336 Tasks (Outlook), 246, 305, 336–343 accepting a task, 339 assigning a task, 339 creating a task, 336 creating recurring task, 338 editing a task, 340 flagging tasks, 342 marking task as completed, 343 viewing tasks, 343 templates, 185–193 for Access databases, 691 changing existing style within, 188 choosing for newsletters or brochures in Word, 199 choosing for Word documents, 185 copying a macro between, 196 index Download from Wow! eBook 921 www.it-ebooks.info Index templates (continued) copying style from one template to another, 191 creating from a document, 187 creating from existing templates, 187 creating from scratch in Word, 186 creating new PowerPoint presentation from, 546 creating new style for Word template, 191 creating publications from, 814 creating Word documents from, 18 deleting a style from a Word template, 193 finding and opening for web page in Word, 213 PowerPoint Template files, 554 saving web page as template in Word, 211 starting from in Word mail merge, 150 Word Template documents (.dotx, dotm, dot), 24 Templates and Add-ins dialog box, 186 text in Access tables, 711 adding in Publisher, 820–829 adjusting hyphenation, 822 aligning and fitting in text boxes, 820 character spacing, 822 flowing text around an object, 829 flowing text from one box to another, 826–828 formatting text, 824 inserting business information, 825 adding to PowerPoint slide, 548 adding to shapes in PowerPoint, 586 adding to web page in Word, 212 animating paragraphs and words in PowerPoint, 643 changes in shared documents, 223 converting into WordArt, 592 converting to SmartArt in PowerPoint, 590 creating tables from, in Word, 85 customizing watermark with, 68 deleting from slides, 552 dimming in PowerPoint, 642 editing for WordArt, 110 editing in PowerPoint slides, 565 character spacing, 566 checking spelling, 572 converting text to WordArt, 573 creating lists, 570 formatting, 566 formatting text boxes, 569 linking text to web page, 571 positioning text, 568 entering in Publisher, 817 Excel identification of, 391 922 fonts and color in Excel, 455–459 formatted/unformatted in Access memo field, 722 formatting in PowerPoint presentation, 615 functions for manipulating, 483, 495–498 laying out in columns, 200 moving in Word, 38–41 ordinary text in Excel, 388 shrinking to fit cells in Excel, 454 Text data type in Access, 719 translating, 130–134 wrapping around an image, 107 text boxes aligning in Word documents, 205 creating for PowerPoint slides, 549 creating in Publisher, 817 document with, inserting images, 204 drawing, 203 formatting in PowerPoint slides, 569 inserting in Word documents, 202 Text Box Tools | Format tab, 820 Typography section, 824 text fields, numbers and special characters in, 770 Text format (Excel), 448 textures, choosing for Word page backgrounds, 72 text wrapping automatic, in Word, 21 around images, 107, 204 using in cells in Excel, 453 theme colors, 460 themes, 181–185 adding to Outlook email, 254 changing for PowerPoint presentations, 558 choosing, 182 choosing for PowerPoint presentation, 547 choosing in Word for web page, 207 customizing, 182 editing for slides in presentations, 615 example of Outlook theme, 256 finding saved themes, 184 Office Theme files, 554 saving custom themes, 184 thesaurus using in Outlook, 250 using in Word, 129 third-party digital signature, 237 thmx files, 554 3-D area charts, 530 3-D Format, shapes in PowerPoint, 588 3-D line charts, 529 3-D pie charts, 530 3-D rotation, shapes in PowerPoint, 588 3-D column charts, 527 index Download from Wow! eBook www.it-ebooks.info Index timelines, viewing for animations, 649 timestamps adding to slides in PowerPoint, 602 inserting into Word headers or footers, 76 timing animations and transitions in slideshow, 678 animations in PowerPoint, 647 presentation rehearsals, 662 recording for slides and animations, 663 settings for slideshow presentations, 681 trasitions between slides c, 655 title and content slides, 549 title bar in Word screen, 13 title only slides, 550 titles (chart), 534, 536 adding, 537 title slide, creating, 549 To-Do Bar customizing in Outlook, 312 minimizing quickly, 311 To-Do List, 336 Track Changes feature (Word), 223–229 marking of changes, 223 setting options, 227 showing only certain kinds of changes, 224 Track Changes Options dialog box, 227 Transform option (Open with Transform), 26 transforms, 573 transitions, 658 creating for PowerPoint slides, 653 adding sound, 654 timing transitions, 655 tweaking transition effects, 654 creating or editing, 558 setting time between manually, 679 translations, 130–134 of email messages, 269 of entire documents, 132 quick, using Word Mini Translator, 131 using Research pane in Word, 132 Word translation tools, 130 Trash folder for deleted email, 264 triggering animations, 646 Trim Audio dialog box, 635 TRIM() function, 496 Trim Video dialog box, 635 true or false values, 389, 478 trusted databases, 704 two content slides, 550 Two Pages view, 136 typography, 566 U underlining text, 48 Undo command, 461 in Access, 702 ungrouping objects, 596 union operator (,), 472 Use Voting Buttons menu, 260 V #VALUE! error, 476 versions comparing for PowerPoint presentations, 623 Show Previous Versions in Word, 26 vertical alignment (cells in Excel), 452 videos adding to slides, 551 converting presentations to, 681 deleting from slides, 552 in PowerPoint presentations adding clip art video, 628 adding effects, 632 adding from websites, 626 adding from your hard drive, 625 formatting video cllips, 631–633 trimming video clips, 635 recording video notes for OneNote, 849 video trimming in PowerPoint, Windows Media Video files, 554 Video Tools | Format tab, 627 formating video clips, 631 Styles section, frames and borders, 632 Video Tools | Playback tab, 627 inserting bookmarks, 634 viewer-run slideshow, creating, 680–682 View Ruler button in Word, 15 views Access, 712 customizing tables, 694 in Excel, 364 OneNote, 860 Outlook categories of items, 310 customizing, 291, 310–312 deleting custom view, 293 notes, 346 saving custom views, 293 searching for contacts, 288 sorting and grouping contacts, 290 tasks in Outlook, 343 viewing contacts, 288 viewing your schedule, 335 PowerPoint, 556–561 hidden slides in, 601 Normal view, 557 index Download from Wow! eBook 923 www.it-ebooks.info Index views (continued) Notes Page view, 560 Reading view, 558 Slide Show view, 560 Slide Sorter view, 557 zooming in and out, 561 Publisher, 815 View buttons in Word, 15 View tab in Excel, 361 in Word, 15 macros in, 193 Window options, 32 voting buttons for email, 260 voting options for email, 260 W watermarks removing from shared documents, 232 in Word document backgrounds, 68–70 wav files, 629 wax files, 629 Web Apps, web browsers, opening Word document saved as htm, 26 Web Layout view adding comments to documents, 220 page breaks in, 156 viewing comments, 221 Word documents in, 27 web page design, 205 creating home page from scratch in Word, 206–213 creating more pages in Word, 213 tips for better web page, 214 web pages linking text to, in PowerPoint slides, 571 saving Excel workbooks as, 376 saving Word documents as, 24 websites missingmanuals.com, videoes from, adding to presentations, 626 white-space characters, ingorning in Word searches, 44 Whole Page view, 816 whole words only, finding in Word searches, 43 wildcards, using for searches in Navigation pane, 43 Window Media Audio files (.wma and wax), 629 windows using multiple windows in Word, 32–34 Arrange All option, 32 New Window option, 32 924 Split option, 32 View Side by Side option, 33 Windows Control Panel’s Display Settings dialog box, 669 launching a slideshow, 671 regional settings for dates, 395 saving custom templates, 186 setting default printer, 138 starting Word, 11 Start menu, opening existing PowerPoint files, 555 Tools button in Save As dialog box, 379 Windows Audio Files (.wav), 629 Windows Explorer, finding files in, 250 Windows Fax and Scan utility, 139 creating fax cover page, 140 New Fax dialog box, 141 Windows Live SkyDrive and Office Web Apps vs., 870 Windows Live ID, 218 Windows Mall, email addresses imported into Outlook, 282 Windows Media Video (.wmv) files, 554, 682 Wingdings font, 459 wma files, 629 wmv files, 554, 682 Word 2010, 1, 11–34 AutoCorrect, 121–125 AutoFormat, 125–128 breaking documents into sections, 156–158 charts and diagrams, 112–114 checking spelling, 115–118 citations and bibliographies, 163–170 closing documents, 23 collaborating on documents, 238 creating new documents, 16–19 creating presentation handouts, 667 creating tables, 81–86 document formatting, 65 headers, footers, and page numbers, 73–79 page borders, 72 using Page Background section, 68–72 using Page Setup section, 65 editing images in documents, 100–105 editing tables, 87–91 finding and replacing text, 41 replacing text, 45 searching with Navigation pane, 42 using Find and Replace dialog box, 44 footnotes and endnotes, 158–162 formatting tables, 91–96 grammar checker, 118–120 index Download from Wow! eBook www.it-ebooks.info Index graphic effects, using WordArt and SmartArt, 109–112 inserting images into documents, 96–100 keyboard shortcuts, 16 macros for automating tasks, 193–197 mail merge, 148–154 moving text, 38–41 newsletters and brochures, 199–205 opening, 11 opening existing documents, 25 page breaks, inserting into long documents, 155 previewing documents before printing, 136 printing a document, 136 printing envelopes, 142–146 printing, getting started with, 135 printing labels, 147 print options and settings, 137–139 research tools, 128–134 saving documents, 21 file types, 24 using keyboard shortcuts, 22 using Save As dialog box, 22 using the mouse, 21 screen, contents of, 12–15 searching for images in documents, 108 selecting text, 35–38 sending faxes, 139–142 sharing documents, 215–238 templates for documents, 185–193 text formatting copying with Format Painter, 49 font, size, and style, 47–49 lists, 59 paragraphs, 54–59 quick, using Mini Toolbar, 50 using styles, 51–53 themes for document design, 181–185 typing in text, 20 viewing documents, 26–31 in Navigation pane, 28 zooming in and out, 29–31 web page design, 205–214 working with multiple windows, 32–34 wrapping text around an image, 107 WordArt, 109 converting text to, 592 converting text to, in PowerPoint, 573 editing text, 110 formatting in Publisher, 831 using in PowerPoint tables, 581 Word button, 12 word forms, finding all in Word searches, 43 words, animating in PowerPoint, 643 workbooks See also worksheets adding and removing worksheets, 433–435 defined, 353, 431 recently used, accessing, 383 saving as HTML web page, 376 saving as PDF file, 377 starting new in Excel, 353 working offline (in Outlook), 260 worksheets, 351, 431–438 adding and removing, 433–435 adding column titles, 354 adding data, 356 cell references to other worksheets, 492 colorful worksheet tabs, 436 editing data, 357 formulas using values in other worksheets/ workbooks, 506 hiding in workbooks, 434 moving around in Go To feature, 359 shortcut keys, 358 moving from one to another, 432 moving from one workbook to another, 436–438 naming and rearranging, 435 starting a new workbook, 353 WorldLingo translation service, 130, 133 wrapping See text wrapping X X-axis See also axes controlling data Excel plots on, 518–520 xlk files, 379 xlsb files, 371 xls files, 370 saving Excel 2010 spreadsheet as, 374 xlsm files, 371 xlsx files advantages of format, 370 compressed files within, 371 converting xls files to, 375 XML custom data in shared documents, 231 Excel files stored as, 371 opening files in Word, 26 XPS (XML paper specification) files, 24, 378 emailing Word documents as, 216 saving PowerPoint presentations as, 554 Y Yes/No data type in Access, 731 YouTube, 626 index Download from Wow! eBook 925 www.it-ebooks.info Index Z Zip files (.xlsx files), 371 zooming in Access print preview, 780 magnifying text in Notes Page view, 560 using Zoom dialog box, 30 width/size options, 31 using Zoom slider in Word, 15, 29 viewing Word documents, 29 Zoom Level button in Word, 15 zoom slider in PowerPoint status bar, 561 zoom slider on Excel status bar, 364 926 index Download from Wow! eBook www.it-ebooks.info Colophon Adam Witwer provided quality control for Office 2010: The Missing Manual The book was composited in Adobe InDesign CS4 by Franz Buzawa and MPS Content Services The cover of this book is based on a series design originally created by David Freedman and modified by Mike Kohnke, Karen Montgomery, and Fitch (www.fitch com) Back cover design, dog illustration, and color selection by Fitch David Futato designed the interior layout, based on a series design by Phil Simpson The text font is Adobe Minion; the heading font is Adobe Formata Condensed; and the code font is LucasFont’s TheSansMonoCondensed The illustrations that appear in the book were produced by Robert Romano using Adobe Photoshop and Illustrator CS Download from Wow! eBook www.it-ebooks.info Download from Wow! eBook ...www.it-ebooks.info www.it-ebooks.info Office 2010 THE? ??MISSING MANUAL The book that should have been in the box®ˇ Download from Wow! eBook www.it-ebooks.info Download from Wow! eBook. .. 2010: The Missing Manual by Matthew MacDonald xxiv Office 2010: The Missing Manual Download from Wow! eBook www.it-ebooks.info The Missing Credits Buying a Home: The Missing... from Wow! eBook xi www.it-ebooks.info Keeping Track of Who’s Attending Canceling a Meeting Editing Events Turning an Appointment into a Meeting