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ISBN 1597061123 TABLE OF CONTENTS i Table of Contents Word Basics 1 Create a new document .2 Cut, copy and paste .12 Format words .22 Format paragraphs 35 Use bullets and numbering .47 Adjust page settings 53 Check spelling 59 View pages .63 Long Documents . 77 Format text with styles 78 Find and replace .98 Set tabs .103 Insert breaks .108 Employ headers and footers .114 TABLE OF CONTENTS ii Special Features .127 Format pages in columns . 128 Employ drop caps 131 Insert pictures 134 Draw and paint . 145 Employ tables 156 Advanced Word 173 Employ mail merge 174 Employ templates 196 Print envelopes and labels . 205 Use the thesaurus 212 Count words . 215 Insert table of contents . 217 WORD BASICS 1 Word Basics In this section, you’ll learn how to: • Create a new document • Cut, copy and paste • Format words • Format paragraphs • Use bullets and numbering • Adjust page settings • Check spelling • View pages WORD BASICS 2 Create a new document Type text 1. Start Microsoft Word 2003. You should see a screen that looks like this: WORD BASICS 3 2. Close the Getting Started pane. 3. In the blank document, type: Fax Cover Sheet at the top of the page. WORD BASICS 4 4. Press the ENTER key on your keyboard twice. The document should look like this: Tip: Pressing the ENTER key twice should add two blank lines between the words Fax Cover Sheet and the blinking cursor. WORD BASICS 5 5. Type: To: John Smith 6. Press the ENTER key on your keyboard. 7. Type: From: Melissa Jones then press ENTER. 8. Type: Fax number: 888-555-1874 then press ENTER. WORD BASICS 6 9. Type: Date: January 1, 2004 then press ENTER. 10. Type: Total number of pages: 5 The document should now look like this: [...]... WORD BASICS 7 2 When the Save As window appears, create a new folder in the My Documents folder called Word Documents Tip: To create this new folder, first select the My Documents folder in the Save in drop-down list 8 WORD BASICS Then click the icon When the New Folder window appears, type: Word Documents in the Name box WORD BASICS 9 Then click the button The Word Documents folder should appear in. .. Save in box 10 WORD BASICS Save the document 1 In the File name box, type: Fax Cover Sheet 2 Click the button WORD BASICS 11 Cut, copy and paste Move text 1 Click at the beginning of the words Fax number: 888-555-1874 2 12 Holding your mouse button down, drag over the words to highlight them WORD BASICS 3 Click the icon Tip: Your Standard and Formatting toolbars may share one row at the top of the window... does: 14 WORD BASICS 4 Click at the beginning of the last line on the page to place the cursor there 5 Click the icon WORD BASICS 15 Your document should now look like this: 16 WORD BASICS Copy text 1 On the Menu Bar, click Edit, then Select All 2 Click the icon WORD BASICS 17 3 Click the icon This should create a new document You should now have two Word windows open, and a new blank document: 18 WORD. .. should appear in the new document: 2 Click the icon to save the new document WORD BASICS 19 3 4 20 Save the document as Fax Cover Sheet Copy in the Word Documents folder On the Menu Bar, click Window, then Fax Cover Sheet WORD BASICS This should return you to the original document: WORD BASICS 21 Format words Change font 1 2 Click the drop-down arrow next to the Font list 3 22 Highlight the words Fax Cover... font for headings This makes a nice contrast: Sans Serif Heading The heading of this descriptive paragraph is in a sans serif font See how it draws attention to this paragraph below it? 24 WORD BASICS Change font size 1 Highlight the words Fax Cover Sheet again Then click the drop-down arrow next to the Font Size list 2 When the Font Size list appears, click 16 WORD BASICS 25 3 Click in white space... appears, click Arial WORD BASICS The text should look like this: 4 Click in white space on the page to un-highlight the text WORD BASICS 23 Using Fonts Fonts, or letter shapes, fall into two main categories: Serif and Sans Serif Serif fonts have little “feet” at the bottom of letters, like Times New Roman: Sans Serif fonts, like Arial, don’t have “feet” at the bottom of letters: For the main text of a document,... page to deselect the text The words Fax Cover Sheet should now be larger: 4 26 Save the document WORD BASICS Change font style 1 Highlight the words Fax Cover Sheet, then click the icon The text should look like this: 2 Click the icon again to un-bold the text The text should look like this: WORD BASICS 27 3 Click the icon The text should now look like this: 4 icon again to un-italicize the text 5... the icon one more time WORD BASICS 6 Click in white space on the page to de-select the text The text should look like this: WORD BASICS 29 Change font color 1 2 Click the drop-down arrow next to the 3 30 Highlight the words Fax Cover Sheet When the Font Color grid appears, click Teal WORD BASICS icon 4 Deselect the text The text should now be teal-colored 5 Save the document WORD BASICS 31 Apply text... Formatting toolbars may share one row at the top of the window Some buttons may be hidden: Hidden Icons To see all the buttons, click the Formatting toolbar’s handle (the light gray dotted vertical line)… …and drag the Formatting toolbar down so it occupies a second row WORD BASICS 13 Now the toolbars should be stacked one above the other: Some menu commands also may be hidden To make all the menu commands... appears, click Teal WORD BASICS icon 4 Deselect the text The text should now be teal-colored 5 Save the document WORD BASICS 31 Apply text effects 1 2 32 Highlight the words Fax Cover Sheet On the Menu Bar, click Format, then Font WORD BASICS . Word 2003 In Pictures by Sarah Fowlie www.inpics.net Word 2003 In Pictures Copyright This book is provided under. folder in the Save in drop-down list. WORD BASICS 9 Then click the icon. When the New Folder window appears, type: Word Documents in the Name box. WORD