Research report " Reports of IT application in Management and Business Operation” in order to promote management efficiency and business, within 2013- 2017 of Haiphong Leather Footwear Garment, One Member Limited Company INTRODUCTION We are living in a new age, the age of IT flourished It was a significant achievement that it has been coded digital all information data, strong rotation and connect us all together These tools and the connection of the digital age allows us to easily collect and share information and act in a manner totally new, leading to a series of changes concepts, practices, habits and traditions even view the value of life IT is one of the most important driving forces of the developments, IT application and IT development of information technology in our country to help liberate physical strengths, wisdoms and spirits of the whole nation, promote the the innovation, rapid developments and modernizations of the economic sectors, as well as strengthening the competitiveness of enterprises, effective supports for the process of international economic integrations, improve the quality of each residents, security and defense made it possible to leapfrog the successful implementation of the industrialization and modernization process With the knowledge learned from professional management information system and a bit of practical experience in the Haiphong Leather Footwear Garment One Member Limited Company, I support my individual assignments of the course with the basic contents are as follows: I Organization, introduction HAI PHONG FOOTWEAR LEATHER GARMENT, ONE MEMBER LIMITED COMPANY Trademark: Sholega Address: 276 Hang Kenh, Hang Kenh ward - Le Chan Dist - Hai Phong City Tel: 031 3940914; Fax: 031 3940716 Website (perious): www.ctdagiayhp.com Email: ctdagiayhp@hn.vnn.vn Website: w(current): ww.sholega.com Established date: 19/5/1959 Haiphong Leather Footwear Garment One Member Limited Company is a state-owned enterprise with 54 years traditional business specializes in manufacturing, import and export of leather footwear, leather, fabric, products made from leather, imitation leather and materials, and other materials - Garment Technology - Education, vocational training footwear, garments, fashion designs and other general jobs - Production and packaging in general - Import and export of materials, supplies, equipment and spare parts, construction materials, consumer goods and industrial goods and other types - Import and export services, transportation and delivery of goods - Construction of industrial buildings, civil and infrastructure projects, the development of business and real estate, building materials business - Merchandise and services The organizational structure of the company now has departments and 08 professional studio production and processing joint ventures with partners in Taiwan and Japan, exports each year from 4-5 millions kinds of products, to EU and U.S markets, etc II The researched pacts of IT application in Organization Organizational ideologies of IT application: Although positive updates and applications to take advantage of the convenience due to the development of information technology brought back, but company executives have been no overall strategy, and leverage unified application information technology for the company The planning application was stopped at service solutions 2 IT infrastructure developing facts: Till now, Haiphong Leather Footwear Garment One Member Limited Company equipped with basic equipment for the entire work staff working with computers, including desktop and laptop computer, a number of key management personnel using a laptop 100% of computers are connected via ADSL network devices, wireless or network device DCOM - 3G But so far, Leather and Footwear Company Limited has no Haiphong server to store database that is through the server, Host of hiring external partners Solfware application developing facts: Approximately 30% of the PC operating system equipped with Windows XP copyright; Also, some machines have 100% use of anti-virus software BKAV or Kapersky Besides other software applications are fully equipped to serve improve work efficiency Website: Haiphong Leather Footwear Garment One Member Limited Company is now 100% state-owned, the company aims to build websites for brand promotion and business connections of business information to consumers The company had previously built website is: www.ctdagiayhp.com and now www.Sholega.com IT human resources development, reported: Currently, the company has only one employee in charge of information technology work mainly corporate website administrator, administrative staff and support departments in monitoring, management, maintenance computer and internet connection E – COMMERCE application, reported: The company has been building the website suitable system for e-commerce applications and online sales However, the operation still lacks a strategic level, not aggressively deployed and tied to the overall marketing strategy ERP solfware application into management, reported: Currently, we are using the MISA accounting software to cater for the accounting of the Finance Department and the software company's management at the organization department of the company In addition, the company is planning to build a system administrator on network sales online III SWOT ANALYSIS In the global economy, with the development of internet, E-Commerce is becoming a field of very strong growth, it promotes the services across the world, and be particularly important to developing countries, especially remote region development, countries and regions have the opportunity to access international markets Information technology is the key to open the gate to the knowledge economy Strengths - S Company’s Board of Chairman were aware of the importance of IT that should be directed to develop a plan for training and re-training of computer knowledge for office staff, enabling the young staff intensive learning as a core for a change, format Upgrading IT equipments as well as the other important work tools become essential elements for all organization and employees - Armed with laptops or notebooks for company leaders and the head of operations of the Company - Application of copyrighted software for commonly used software (accounting software, HR software, Insurance) - Develop business website systems to meet the information needs of its customers - Set up personal email, Skype for communication facilities, reduce meeting time and still have 2-way communication, stationery savings, especially savings and facilitate travel expenses - The application of IT has helped improve the efficiency of business operations and commercial services company, it is important that the position of the company is improved and recognition in society Weaknesses – W - Some older staffs who get more problems of learning and applications of IT in work than support the new age employees For example: If they make a lot of errors, timeconsuming, ineffective, since the inhibition is unfavorable information to the unit, causing a negative impact to branding of organization - The leaders were interested in information technology, but not for strategic development plan long-term information technology - The application and exploitation, benefit from the development of information technology is not being evaluated, lessons learned in time, etc - The computer is still not up to the level of use in the future should be low profile - No application of specialized softwares and advanced applications - No developing achievements of E-commerce applications Opportunities - O E -Commerce appearance, customers can interact and find out all information about the company easily anywhere, at any time, the company will receive feedback or customer base quickly marketing or strategic goods list of businesses from which there are changes in business strategy to suit the tastes of the market The development of information technology has changed the fundamental economic structure, organization and method of administration, individual approach to knowledge, entertainment, methods of thinking, solving tasks and relationships in society Creation of new values and new jobs, this revolution will bring new markets and new career with the breakthrough technology that is not only challenging but also intrinsic to the world Moreover, the technology itself has information directly create great change in all aspects of human social life Threats - T - In addition to the opportunities of IT, the economic knowledge is posing huge challenges, such as the gaps between rich and poor, the differences between a national, ethnic to capture and explore the resources of information technology, limiting its negative aspects that give back to the nation is not whether or not the development of that technology In the narrow range, it is the financial ability of the unit to maintain business and investment system upgrades, network security, a number of problems as often to blame for chat online, partisanship on black Web sites, even on the Internet ample information for business disadvantages - Investing capitals for a planned application of information technology in years is quite high, while if equipped in stages, the status prone asynchronous, frequent upgrades to computer systems, networks, technology systems in accordance with the general development of society and maintenance, periodic maintenance IV COMPARISONS WITH OTHER FOOTWEAR GARMENT COMPANIES Vina footwear company Website: vinagiay.vn Website of the nicer interface Sholega, introduction to products and services really clear, split by product, product group Available online, advanced search, news updates, Binh Tien, footwear manufacturing, JSC Website: bitis.com.vn This site has pages in English, with a link to other websites, there is no other registered members Other indicators also similar Sholega website Dinh Vang Company Website:dinhvang.vn This page is Vietnamese site, there is no other English online sales, there is no other website link, not the votes product reviews of users old information, not updated V ANALYSIS AND EXPERIENCES In this era of information technology as today, when the Internet became familiar and gradually become an indispensable tool in life, the benefits of the Website for product promotion and brand of a company are enormous Depending on the business area of each business websites that bring different benefits Web page to become a gateway for businesses marketing their products to customers all over the world On the other hand the application of IT in all enterprises will be difficult to develop without an operating processes and professional QTTT a responsible position before the board and the entire company as CIO They are tinchu Management Information alone is not the technology deployment Because love is a battle field, in this competition, information really is a very important fight and inalienable In this information war, with the signal not everyone can get to see and handle much of that information as assistant information department did not have enough expertise and vision needed necessary Therefore, the enterprises have a clear view of the target, meaning and quality of their information systems through the CIO will ensure sustainable development We can see that the technology itself does not produce anything at all - not business that is not sustainable IT can not provide any magic for Business Enterprise if not to exploit it wisely and strategies In fact, the business has strong step in the application of information technology in management and business executives will soon bring success to the effective and stable development: examples shape and is worth learning from Anco business: As a company with a modest starting point, but by developing the right strategy, only after years (from 2001 to 2008) Anco has become a business large foothold in animal feeding manufactures In developing its strategy Anco focuses on the application of IT to modernize the process and improve the management and ERP-integrated enterprise management system hopduoc Anco assessment is one tool for power cost savings, enhanced transparency for corporate system ERP is the information technology solutions capable of fully integrated application management business into a single system that can automate the management process After years of trying, the effort was successful ERP application across the company This event is one of the important achievements in the management of Anco The application of ERP in the company's activities were brought to a very high efficiency of data processing process (purchasing, inventory management, production, fixed asset management, sales management areas sales, discount management, debt management, managing all accounting operations and reporting fully integrated into the ERP system administrator) sharing information through better support for decision the fast, accurate, and parts of the company leadership We can say the new solution provides a mechanism to manage and control operations in a more scientific and precise IN RESEARCHING FOR SUITABLE IT APPLICATIONS FOR VI COMPANY ‘S DEVELOPMENTS Information Network is the ideal environment for creativity, is an important means to promote and replicate intellectual capital quickly, the driving force of development, promote democratic development in society, capacity development human IT will rapidly change the world drastically, this shift in historical position as an economic revolution social and tremendous influence human life But business operations are not always determined the importance or significance that is not yet in a position to deploy Meanwhile, the business of shoe manufacturing in the city area is basically still slow in the application of information technology Some businesses start building systems online portal pretty good Meanwhile, many businesses also set up websites without due care has become a dead channel information, no access, no renewal information E - Commerce applications in the industry is a stub Some companies set up online sales sites However, due to infrastructure should support poor online sales process is still not good Extremly low speed online trading, direct delivery to bring efficiency is not high Application software and build the database to manage and control rules are also not good Most software companies not manage customer database Some businesses have started advanced software customer care, human resource management, supply management, inventory, etc VII IMPLEMENTIONS, PERIODS OF 2012-2016 & VISION OF 2020 Development and application of IT to serve actively for economic development - social, economic development knowledge and information society, contributing to the successful implementation of important functional tasks Haiphong Party Committee, Haiphong People’s Council, Haiphong People's Committee of the Company in the industrialization and modernization of the city and country In the coming years, Haiphong Leather Footwear Garment One Member Limited Company on directing Haiphong made some key tasks in the field of IT and e-commerce are as follows: IT applications for whole business operations * Puchasing - Update sales data immediately when out ofinventory of company products - Identify right inventory in the warehouse availabe or missing - Identify sales compensation of employees and business degree completion targets securities - Define profit and commission agent at that time * Customer cares - There is a database client on each client - There are personal information - There is information on sales history - There are plans to celebrate the anniversary reminded of customers * Financial – Accounting management - Use accounting software: easy, fast, cost-saving, precision - Identify weekly financial statements and targets to be achieved over the proposed criteria - Determine the optimal cash flows from time to time * HRM * Automatic ITsupples for Office: The application WinWord, Excel, PowerPoint, email, Skype (most reports, the exchange between departments, units in the company, with the exchange partner, ), digitization datas for business operations, management, data storage services, etc * Work Exchanging: email, * Information searching (internet): partners, customers, competitors, trade fairs, exhibitions, journals, reference information, materials research, professional,etc * Data Center, Information sharing, * Operation managements: local companies, in addition to the mandatory application of the tax authorities, Customs, State Administration others * Assistant solfware, applications error detection device for warranty work, equipment maintenance (support provider) Đẩy mạnh thương mại điện tử: Website Building Sholega.com effect is very important for companies to business and serve our customers better, improve business efficiency, cost savings and business An effective website will contribute positively enhanced reputation, brand and customer SHOLEGA for suppliers Today, information technology, computer networks plus developed the legal support of the country, payment, good security of the commercial banks, the fad commerce is essential to promote and release development The complete and improve the efficiency of the company's website: www.sholega.com is essential to make the company sustainable development * Funtions, extra applications for website:  Online Marketing, extra modules.Parallel to request goods, prices and other support requirements of customers, the department responded professional customers via email, phone, direct, etc Additional online sales module with the following specific functions, following: - Management commentary - Manage online payment gateway - Manage orders - Configure booth - Manage currencies Sales online savings, utilities for both sellers and buyers Module online sales will benefit many customers in developing cost estimates for procurement of goods, buy something and how much quantity associated with the standard and quality as the company offers customers the ability to will decide to buy the company's products is very high * Members: allows users, customers sign up to become a member site * Q- A: additional management functionality in the form of questions and answers to help customers * Searching More features: advanced search allows for each area Search history: by category and commodity products and designs * Web, linked: Create web links to other websites: Website of suppliers, manufacturers, information on standards, measurements and results information is very important The company needs to pay attention Provides useful information to customers * Accessations: statistics on the number of visitors and the number of people online by year, month, day, hour, according to the browser, according to the country access to the site, the operating system, server searches * Extras: adding functionality to create voted on website * Assistants: added functions: critical, customer support information, specifications, product brochures, manuals, etc * News: need updated industry news, news related to the company's operations on a regular basis, diverse Special Need: pay attention to the security of the website, link bank to facilitate payment, Budget planing Đơn vị tính: đồng Contents Server, the data storage, hardware firewall device Website upgrade Financial - accounting softwares HR digital Solfware Online Selling Software Customer Service Software Hiring IT professionals to maintain and update the system Provision expense (5%) Total In words : 1.5 mil VND Expenses 300.000.000 60.000.000 80.000.000 80.000.000 300.000.000 80.000.000 500.000.000 100.000.000 1.500.000.000 HR for implementing - Direct manager: 01 (internal HR) - IT experts: 05 (external sources) - IT experts from internal depts Schedules Implementations step: Plans and evaluating project 2nd step: Soflware designs 3rd step: Testing soflwares and solfwares 4th step: Implementing 5th tep: Editing & completing st Schedule 02 months 06 months 02 months 03 months 03 months 10 16 months CONCLUSIONS The industrialization and modernization targets in our country today is essential to exploit the potentials of information technologies, promote the application and development of information technology, which is considered a necessary condition to achieve the objectives of the push phase of modernization of the country The policy of the company also aims to be powerful application of information technology and communication in the development process of the company Within the scope of individual assignments, you can not afford its analysis complete content, but that is what in fact is happening Hai Phong Leather Footwear Garment One Memeber Limited Company and individuals from participating, to add cons constraints gaps and challenges for the company, I would like to receive the comments of the teacher let you acquire, add, edit, to process applications and information technology and develop Management Information System completely to contributie to maintain sustainable development of Hai Phong Leather Footwear Garment One Memeber Limited Company and to promote the development of Hai Phong City enterprise development achievements in particular in general / REFERENCES - Lecture “Management Information System” Head manager of E – COMMECE – Foreign Trade University - PGSM supporting educational sources - Website: http://elearning.ftu.vn/ - http://online.pgsm.edu.vn - Developing Plans of Haiphong Leather Footwear Garment One Member Limited Company, 2011 – 2015 11 ... sustainable development of Hai Phong Leather Footwear Garment One Memeber Limited Company and to promote the development of Hai Phong City enterprise development achievements in particular in general... not have enough expertise and vision needed necessary Therefore, the enterprises have a clear view of the target, meaning and quality of their information systems through the CIO will ensure sustainable... the country, payment, good security of the commercial banks, the fad commerce is essential to promote and release development The complete and improve the efficiency of the company's website: