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Chapter 1:HOW TO FILL OUT A JOB APPLICATION FORM . When you apply for a job, you are usually required to fill out a job application form. Most employers review your application before they choose to see you. It can also form an important first impression of you. To increase your chances for an interview, follow these guidelines: 1. Read the entire form carefully. Know what is being asked before filling out the form. Answer each item truthfully. Employers may use the application form to judge how well you follow instructions and how careful you may be as an employee. 2. Fill in the blanks completely, accurately, neatly, and to the best of your ability. Print or write clearly so it is easy to read. Answer all questions. Answers should be brief and consistent. Write does not apply where not applicable. Chapter 2: INTERVIEW. Chapter 3:COVER LETTER
Chapter 1: HOW TO FILL OUT A JOB APPLICATION FORM When you apply for a job, you are usually required to fill out a job application form. Most employers review your application before they choose to see you. It can also form an important first impression of you. To increase your chances for an interview, follow these guidelines: 1. Read the entire form carefully. Know what is being asked before filling out the form. Answer each item truthfully. Employers may use the application form to judge how well you follow instructions and how careful you may be as an employee. 2. Fill in the blanks completely, accurately, neatly, and to the best of your ability. Print or write clearly so it is easy to read. Answer all questions. Answers should be brief and consistent. Write "does not apply" where not applicable. Check your answers for correct spelling, grammar, punctuation, completeness, and accuracy. 3. Type the form if possible. 4. Describe all of your skills and abilities. 5. Know the deadline for applying and where to deliver your application. 6. Be prepared to answer the following basic parts of an application form: PERSONAL INFORMATION: List name, mailing address, phone number, and social security number. If you do not have a phone number, have a number where messages can be left for you. POSITION DESIRED: Spell correctly the job for which you are applying. Specify full-time or part-time, type of employment (permanent, temporary, or summer only), and the date you can start. EDUCATION AND TRAINING: List academic, vocational, and professional education and schools attended. Be prepared to attach copies of certificates or other documents. SPECIAL JOB-RELATED SKILLS, TRAINING, LICENSES, ANDACCOMPLISHMENTS: Listing these will make you stand out from other applicants. List the types of equipment and tools that you are able to use and the licenses you have. List ability to speak and write other languages as well if relevant to the job for which you apply. 1 EMPLOYMENT HISTORY (BEGIN WITH MOST RECENT JOB): List employer's name, current address and telephone number, supervisor, job title, dates of employment, salary, and reason for leaving. Describe your job duties clearly. Use action verbs. Concentrate on skills which will interest the employer. The job description can provide clues about important skills. Explain gaps in your work history. REFERENCES (CHARACTER AND/OR PROFESSIONAL): Provide names, current business addresses, and current phone numbers of people, not including relatives, who can speak positively about you. Clergy members, teachers, counselors, friends who are in business, and leaders of organizations and in the community usually make good references. Be sure to ask for their permission before listing them and verify where they can be reached. You may also want to give them a copy of your resume so they know more about you. Have enough references so that no one person is constantly called about you. 7. Sign and date the application in the space(s) provided. 8. Have copies of transcripts, letters of recommendation, and other documents ready to attach to your application form. 9. Keep a copy of your completed application so you can review it before your interview. 2 1.1 Sample Job Application Form 1 It is our policy to comply with all applicable state and federal laws prohibiting discrimination in employment on race, age, color, sex, religion, national origin or other protected classification. Name: ______________________ _________________ ___________ Date:___________ Last First Middle Address: ____________________ ___________________ _____________ _______________ Street City State Zip Code Telephone: ________________ Are you over 18 years old? [ ] Yes [ ] No Are you a U.S. citizen or otherwise authorized to work in the U.S. on an unrestricted basis? [ ] Yes [ ] No How did you learn of this opening? _________________________________________ _____________________________________________________________________ Have you ever worked here before? [ ] Yes [ ] No Are there any hours, shifts or days you cannot or will not work? _____________________________________________________________________ Shift preferred: Part-time ____ Full-time____ Are you willing to work overtime as required? [ ] Yes [ ] No Have you ever been convicted of a felony? [ ] Yes [ ] No (Conviction will not necessarily disqualify an applicant for employment.) If yes, describe conditions:_____________________________________________________ 1.2 Sample Job Job Application Form 2 NAME (Last, First, Middle) ________________________________________ SOC. SEC. # ___________________ ADDRESS (Number and Street, City, State, Zip Code) ________________________________________ PHONE NO. (___)______________ 3 POSITION DESIRED ________________________________________ Full-time ___ Part-time ___ Temporary ___ HAVE YOU WORKED FOR THIS COMPANY BEFORE? Yes ___ No ___ IF YOU ARE A MINOR UNDER AGE 18, DO YOU HAVE A CERTIFICATE OF AGE OR EMPLOYMENT? Yes ___ No ___ EDUCATION NAME AND ADDRESS OF SCHOOL MAJOR DEGREE/ DIPLOMA High School _________________________ _________________________ _________________________ _________________________ ____________ ____________ ____________ ____________ ____________ ____________ College _________________________ _________________________ _________________________ _________________________ ____________ ____________ ____________ ____________ ____________ ____________ Trade, business, other ____________ ____________ ____________ ____________ ____________ ____________ 4 SPECIAL SKILLS AND QUALIFICATIONS: List job-related licenses, skills, training, honors, awards, and special accomplishments _____________________________________________________________ _____________________________________________________________ EMPLOYMENT HISTORY: (START WITH PRESENT OR LAST POSITION) Employer: _____________________________________________________ Address:______________________________________________________ Supervisor: ____________________________________________________ Phone: _______________________________ Position Title: ___________________________ From: ______________ To: ______________ Duties: ____________________________________________________ __________________________________________________________ Salary: _______________ _______________ (first) (last) Reason for leaving: _____________________ Employer: _____________________________________________________ Address:______________________________________________________ Supervisor: ____________________________________________________ Phone: _______________________________ Position Title: ___________________________ From: ______________ To: ______________ 5 Duties: ____________________________________________________ __________________________________________________________ Salary: _______________ _______________ (first) (last) Reason for leaving: _____________________ Employer: _____________________________________________________ Address:______________________________________________________ Supervisor: ____________________________________________________ Phone: _______________________________ Position Title: ___________________________ From: ______________ To: ______________ Duties: ____________________________________________________ __________________________________________________________ Salary: _______________ _______________ (first) (last) Reason for leaving: _____________________ MAY WE CONTACT YOUR PRESENT EMPLOYER? Yes _____ No _____ REFERENCES: (EXCLUDE RELATIVES AND FORMER EMPLOYERS) Name/Title Address and Phone No. Occupation I CERTIFY THAT THE INFORMATION CONTAINED IN THIS APPLICATION IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND UNDERSTAND THAT ANY FALSE INFORMATION ON THIS APPLICATION MAY BE GROUNDS FOR NOT HIRING ME. DATE________________SIGNATURE______________________________ 1.3 Job Application Form 3 Instructions: Print clearly in black or blue ink. Answer all questions. Sign and date the form. PERSONAL INFORMATION: 6 First Name _____________________________ Middle Name ___________________________ Last Name _____________________________ Street Address _______________________________________________________ City, State, Zip Code _______________________________________________________ Phone Number (___)___________________________________ Are you eligible to work in the United States? Yes _______ No_______ If you are under age 18, do you have an employment/age certificates? Yes ___ No ___ Have you been convicted of or pleaded no contest to a felony within the last five years? Yes_______ No_______ If yes, please explain: _________________________________________ __________________________________________________________ POSITION/AVAILABILITY: Position Applied For ________________________________________ Days/Hours Available Monday ____ Tuesday ____ Wednesday ____ Thursday ____ Friday ____ Saturday ____ Sunday ____ Hours Available: from _______ to ______ What date are you available to start work? ________________________________________ EDUCATION: Name and Address Of School - Degree/Diploma - Graduation Date _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Skills and Qualifications: Licenses, Skills, Training, Awards _____________________________________________________________ EMPLOYMENT HISTORY: Present Or Last Position: Employer: _____________________________________________________ 7 Address:______________________________________________________ Supervisor: ____________________________________________________ Phone: _______________________________ Email: ________________________________ Position Title: _________________________ From: ______________ To: ______________ Responsibilities: ____________________________________________________ __________________________________________________________ Salary: _______________ Reason for Leaving: ____________________________________________ Previous Position: Employer: _____________________________________________________ Address:______________________________________________________ Supervisor: ____________________________________________________ Phone: _______________________________ Email: ________________________________ Position Title: _________________________ From: ______________ To: ______________ Responsibilities: ___________________________________________________ __________________________________________________________ Salary: _______________ Reason for Leaving: ____________________________________________ May We Contact Your Present Employer? Yes _____ No _____ References: Name/Title Address Phone _________________________________________________________________ _________________________________________________________________ I certify that information contained in this application is true and complete. I understand that false information may be grounds for not hiring me or for immediate termination of employment at any point in the future if I am hired. I authorize the verification of any or all information listed above. Signature______________________________ Date__________________________________ 8 1.3 Applicant Information Applicant Name _____________________ Home Phone _______________________ Other ____________________________ Email Address _____________________ Current Address: Number and street ____________________ City ________________________________ State & Zip ____________________________ How were you referred to Company?:___________________________ Employment Positions Position(s) applying for:________________________________ Are you applying for: Temporary work – such as summer or holiday work? [ ] Y or [ ] N Regular part-time work? [ ] Y or [ ] N Regular full-time work? [ ] Y or [ ] N What days and hours are you available for work?___________________________________________ If applying for temporary work, when will you be available? ___________________________________________ If hired, on what date can you start working? ___ / ___ / ___ Can you work on the weekends? [ ] Y or [ ] N Can you work evenings? [ ] Y or [ ] N Are you available to work overtime? [ ] Y or [ ] N Salary desired: $________________________________ Personal Information: Have you ever applied to / worked for Company before? [ ] Y or [ ] N If yes, please explain (include date): ________________________ Do you have any friends, relatives, or acquaintances working for Company? [ ] Y or [ ] N If yes, state name & relationship: ________________________________ If hired, would you have transportation to/from work? [ ] Y or [ ] N Are you over the age of 18? (If under 18, hire is subject to verification of minimum legal age.) [ ] Y or [ ] N If hired, would you be able to present evidence of your U.S. citizenship or proof of your legal right to work in the United States? [ ] Y or [ ] N If hired, are you willing to submit to and pass a controlled substance test? [ ] Y or [ ] N Are you able to perform the essential functions of the job for which you are applying, either with / without reasonable accommodation? [ ] Y or [ ] N If no, describe the functions that cannot be performed _____________________________________________________________ (Note: Company complies with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. It is possible that a hire may be tested on skill/agility and may be subject to a medical examination conducted by a medical professional.) Have you ever been convicted of a criminal offense (felony or misdemeanor)? [ ] Y or [ ] N 9 If yes, please describe the crime - state nature of the crime(s), when and where convicted and disposition of the case.________________________________________________________________ (Note: No applicant will be denied employment solely on the grounds of conviction of a criminal offense. The date of the offense, the nature of the offense, including any significant details that affect the description of the event, and the surrounding circumstances and the relevance of the offense to the position(s) applied for may, however, be considered.) Education, Training and Experience High School: School name: ________________________ School address:________________________ School city, state, zip:________________________________ Number of years completed: _______________ Did you graduate? [ ] Y or [ ] N Degree / diploma earned: _______________ College / University: School name: __________________________ School address:________________________ School city, state, zip:________________________________ Number of years completed: ________ Did you graduate? [ ] Y or [ ] N Degree / diploma earned: __________________ Vocational School: Name: ________________________ Address:______________________ City, state, zip:________________________________ Number of years completed: ________ Did you graduate? [ ] Y or [ ] N Degree / diploma? : __________________ Military: Branch: ________________________ Rank in Military:________________________ Total Years of Service: ________ Skills/duties: ________ Related details:________________________________ 10 [...]... details (Note that this job need not be included on your resume since it was of such a short duration but may have to be included in a application form if it looks to account for all your time.) Circumstances also come to play did you leave your other job to take this 4 month job? or did you 'try' it while already unemployed hoping for the best? If you were recruited to change jobs, there is a lot of... (field of new job) ? 21 Why should we give you a chance to perform in this job? 22 Why should we hire you instead of the the other candidates? 23 We have 24 candidates A number of the candidates have more experience than you do Why should we hire you instead of one of the other candidates? 24 Why do you want this job and how does it fit you? 25 What do you intend to accomplish as a (title of new job) with... this job? What have you done outside of formal education to improve yourself? What training opportunities have you taken advantage of and why? What additional training will we have to provide for you if we hire you? Experience 1 Tell us about yourself How are you qualified for this job? 2 How does your current job qualify you for this position? 3 How does your experience qualify you for this job? 4... price for this job in the marketplace? Have you checked out classified ads or online ads for similar positions? Are you within the range, given your level of experience? Pegging yourself mentally to the right price is the first step Second step is sharing this information correctly Do you have enough information about this new job to determine your salary? If not state it and ask for the information that... want to see you in the job. ) 2.5.13 WHAT DO YOU KNOW ABOUT OUR COMPANY? 1 What is the most attractive aspect of the job you are interviewing for? 2 What is the least attractive aspect of the job you are interviewing for? 3 In order to successfully meet the responsibilities of this position, which of your personal qualities will be of the greatest benefit? 4 What part of the job that you interviewing... times when you have successfully solved problems or performed memorably The stories will be useful to help you respond meaningfully in a behavioral interview Finally, review the job description, if you have it, or the job posting or ad You may be able to get a sense of what skills and behavioral characteristics the employer is seeking from reading the job description and position requirements Take a look... the job interview Know the company Your knowledge of the prospective employer will contribute to the positive image you want to create Research the company before the interview Talk to others who work there; ask for information about the firm and for a job description when the interview is set up; use the Internet and your local library reference books on public and private organizations Know the job. .. recruited to change jobs, there is a lot of room for exaggeration in a sales pitch, and many employees have been misled If you have held other jobs for substantial periods and you took the other job in good faith, stress your past performance You are not a capricious person -job hopping You have skills to offer and want to put them into good use 24 2.5.16 WHAT DO YOU WISH TO GAIN FROM OUR COMPANY? Excellent... at your present position 5 What were your three greatest accomplishments on your last job? 6 What are some of the things on your current job you have done well? 7 What is the most difficult assignment you have had? 8 What accomplishment on the job are you the most proud of? 9 What steps have you taken to improve your job skills? 10 What significant contributions have you made to the operation of your... aren't what the interviewer is looking for, this position may not be the best job for you anyway 2.5 Resources of Interview Questions 2.5.1 IN WHAT WAY DO YOU THINK CAN CONTRIBUTE TO YOUR COMPANY? Education 1 2 3 4 5 6 7 8 How does your experience and education qualify you for this job? How does your education qualify you for this job? Why did you choose to attend the college that you are attending? What . Chapter 1: HOW TO FILL OUT A JOB APPLICATION FORM When you apply for a job, you are usually required to fill out a job application form. Most employers review your application before they choose. UNDERSTAND THAT ANY FALSE INFORMATION ON THIS APPLICATION MAY BE GROUNDS FOR NOT HIRING ME. DATE________________SIGNATURE______________________________ 1.3 Job Application Form 3 Instructions: Print. describe conditions:_____________________________________________________ 1.2 Sample Job Job Application Form 2 NAME (Last, First, Middle) ________________________________________ SOC. SEC.