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Mẫu báo cáo của sinh viên năm 4 khoa Kinh tế Đối Ngoại trường Ngoại trường Ngoại Thương, viết về đề tài quy trình xuất nhập khẩu tại công ty SMC. Bài làm mang tính tham khảo, đạt điểm 810. Bài viết đi chi tiết về các công đoàn thực hiện một hợp đồng ở công ty xuất nhập khẩu thép, bên cạnh đó cũng có áp dụng những kiến thức về Supply Chain, nhằm giúp công ty hoàn thiện quy trình và những điểm trong khâu quản lý rủi ro và chất lượng
Table of content Page • Internship organization’s remark • Supervisor’s remark • Table of contents • List of abbreviations • List of tables, charts and figures • Preface 1 Chapter One: INTRODUCTION OF THE SMC TRADING INVESTMENT JOINT STOCK COMPANY 1 Brief history 3 2 General information 4 3 Organization structure 1.3.1 Organizational hierarchy chart 4 1.3.2 Functions of main Departments 7 4 Business outcomes from 2011-2013 8 5 Roles of conducting contract of steel import in SMC Trading Investment JSC. 11 Chapter Two: CURRENT SITUATION OF CONDUCTING STEEL IMPORT CONTRACT 2.1 Describe and analyze the current situation of the import contract conducting steel import contract at SMC 12 2.2 Summary of strengths and weaknesses 2.2.1 Strengths 19 2.2.2 Weaknesses 20 Chapter Three: THE OUTLOOK, ORIENTED DEVELOPMENT AND RECOMMENDATION FOR IMPROVEMENT OF THE CONDUCTING IMPORT CONTRACT AT SMC 3.1 The outlook of the conducting import contract at SMC in the future 21 3.2 The company’s oriented development of the conducting import contract in the future 22 3.3 Recommendations for promoting the conducting import contract 23 3.3.1 Remedies for suppliers 23 3.3.2 Human resources solution 26 3.3.3 Suggestion for Cooperation between Deps 30 3.3.4 Information system development 30 3.3.5 Inventory management 31 CONCLUSION 32 ANNEXES REFRENCES LIST OF ABBREVIATIONS Abbreviations English J.S.C JOINT STOCK COMPANY CSGT.Corp China Steel Global Trading Corporation VIETINBANK Vietnam Industry and Commercial Bank BTKB Bank of Taiwan Kaohsiung Branch SMC Steel Material Company SC Supply Chain L/C Letter of Credit Dep Department (Deps for Departments) HCMC Ho Chi Minh city LIST OF TABLES, CHARTS AND FIGURES N o Name of Tables and Fingures Pag e 1 Chart 1.1 Hierarchy chart of SMC 6 2 Figure 2.1 General process of import/export at SMC 12 3 Table 1.1 SMC outcome report period 2011 – 2013 8 4 Table 3.1 Balanced scorecard for internal progress 30 4 PREFACE From the moment our pen shaped signatures onto World Trade Organization’s declaration, Vietnam has been put on the map of Trade and prepared ourselves for a bright era of world integration where the economic connection among countries is becoming stronger and stronger. Never before has foreign trade played such crucial and strategic role in domestic economy. The development of foreign trade performs as an economic dynamics that leads to several benefits such as technology enhancement, domestic industry restructure, jobs creation, income increase, labor’s living standard improvement. That Vietnam has joined the WTO, however, proves itself a big challenge for us. Along with the barriers that have been cut down came the bigger playground in which we have to deal with harder competition and need to take our best advantage if we want to attract foreign investment. Rapidly as foreign contracts have developed in the last 5 years, Vietnam entrepreneurs find themselves at risk in transactions since they are newbie with little experience in conducting foreign contract. This results in the fact that we stand in at a lower position compared to foreign competitors, which bears huge potential threat of loss, inefficiency and defraud. Anyone with updated knowledge understands that Supply Chain is now no longer a theory for only developed industry, but already a worldwide trend for those who desire success. It comes naturally to my mind that if we exploit this merely brand new knowledge in Vietnam, the above-mentioned risk could be avoided significantly. Account of 5% of national market share and 15% of the Southern one, Ltd T.J.S SMC prides on being a professional enterprise that has long-year experience in importing steel from many markets in the world. Coming from my noticing, SMC is an ideal place for such theory to research. Over three-month internship in Import/Export Dep of the company, I decide to choose the project: “Conjuncture of conducting import contract at Ltd, T.J.S SMC” as my report internship. With 5 objective as applying Supply Chain theory into practical and focus onto the Risk Management, I am looking forward to experiencing business import activity from practical in particular Dep of conducting import contract, which may help to improve and maybe bravely suggest some solutions to improve. - The report includes following content: Chapter 1: INTRODUCTION OF THE SMC TRADING INVESTMENT JOINT STOCK COMPANY Chapter 2: CURRENT SITUATION OF CONDUCTING STEEL IMPORT CONTRACT Chapter 3: THE OUTLOOK, ORIENTED DEVELOPMENT AND RECOMMENDATION FOR PROMOTION OF THE CONDUCTING IMPORT CONTRACT AT SMC - Time and place: + Place: Import/export Dep of Ltd, SMC T.J.S + Time: from January 6 th 2014 to 6 th April 2014 Through the report, I would like to send my sincere thanks to Mr. Tran Thanh Tam and all personnel in Import/Export Dep of T.J.S SMC to whom I have been given big help to accomplish this project. In completion the project, on account of limited knowledge as well as page required, the existence of shortcomings are unavoidable. I would be grateful on acceptance of constructive ideas or any contributory comment from you to better my work. Le Vu Thanh Thanh 6 CHAPTER 1: INTRODUCTION OF SMC TRADING INVESTMENT JOINT STOCK COMPANY 1.1 Brief history In 1996, Manufacturing and Trading Factory of constructive material no.1, directly under Building and Settling Trading Company no.2 – Trade Ministry, was founded based on its forerunner as constructive material store no.15, which opened in 1988. The brand named SMC officially came into public 10 years later in 1998, which stands for “Steel Materials Company”. Then in 2002, SMC was honored the Third Labor Medal and also in this year came out the birth of the company’s official logo with symbol of two sharp and flexible steel slat connected together. In 2003, the brand name SMC successfully became registered trademark and officially earned its recognition under the Designation 4704/QD-DK issued by Office of industrial property Ministry of Science Technology and Environment on June 20th 2003. On August 19th 2004, SMC was equitized and officially changed the name into ‘SMC TRADING INVESTMENT JOINT STOCK COMPANY’ with the capital of 25 billion VND. Two years afterward, 2006, SMC officially put their first foot on the floor of Stock Exchange and posted at HMC Stock exchange with the stock code: SMC and the international trading name: SMC TRADING INVESTMENT JOINT STOCK COMPANY. 2010 was a big year for SMC since SMC achieved its five year strategic plan 2006 - 2010, reaching 558 thousand metric tons in total volume, in which 540 thousand metric tons of steel and 18 thousand metric tons cement. NI reached 82 billions VND, confirming its leading position in the business of steel distribution. Following the success of 2010. On 10th of June, 2011, the factory of SMC Steel Mechanical Ltd, Co, went into operation with two processing lines to be able of slitting steel with the thickness up to 16mm and cutting up to 20mm. 7 1.2 General information SMC TRADING INVESTMENT JOINT STOCK COMPANY Business official name: CÔNG TY CỔ PHẦN ĐẦU TƯ THƯƠNG MẠI SMC Foreign name: SMC TRADING INVESTMENT JOINT STOCK COMPANY Abbreviation: SMC J.S.C Address: 396 Ung Van Khiem, ward 25, Binh Thanh District, HCMC Tel: (08) 3899 2299 Website: http://www.smc.vn Email: info@smc.vn Foundation date: 19th August 2004 Registration license number: 0303522206 Charter Capital: 295.183.610.000 Vietnam dong Slogan: “SMC The professional steel distribution” Logo: Located at a strategic position which is opposite Saigon Bridge, the Eastern entrance of HCMC, the head quarter of SMC was designed as an environment- friendly eight-floor building with modern architecture. It plays the leading role of operating steel professional distribution of SMC’s whole system. CEO Director of business Steel business Dep Strorage Dep Import-expor Dep Purchase division Director of #nance Finance Dep Accoun&ng Dep Director of administra&on Personel division Administra&ve division Project divison Marke&ng division Diector of produc&on 8 SMC is committing to act as a “professional distributor” and focusing on continuous improvement to embrace the quality of our products and services. Main business lines • Trading and importing various types of steel, metal goods, construction materials, interior design materials and construction equipment of all kinds, mechanical equipment, frame warehouses, factories with aluminum structures, steel and stainless steel. • Construction and installation of civil, industrial projects, transportation, irrigation, housing repair and interior decorating in accordance with the law. • Set up construction project, consulting, design and trading properties as prescribed by law. • Trading of appliances, groceries, consumer goods, food. • Providing logistic services, warehousing for domestic as well as import and export goods. • Trading real estate, rights for land-use, owning or renting properties. 1.3 Organizational structure 1.3.1 Organizational Hierarchy chart Source: by writer, simplified from origin at http://www.smcsteel.vn/?id=10 9 According to the mechanism of SMC, we can be aware that Great meeting of Shareholders is on the top of the hierarchy structure that holds in hand the most powerful. Therefore, SMC has been applying directly functional structure organization, which means the options of functional Dep are professional consultancy, Deps take direct order from Board of Directors; the decision would indeed depend on Board of Directors after they consider options from functional Dep. The strength of such mechanism is promoting the company’s operation since it takes advantage of professional skills of functional Dep. Of course, the drawback can be information overloaded, which confuses the Board of Directors. This, however, lead to many meetings that takes time and obstacle for making decision. Employee having graduated from college, university and higher education accounts for a major part of the whole and this ratio has sustainably increased over the past few years. SMC has attracted a source of higher-education employee to apply for manager position in Deps. In 2012, SMC has raised Income Fund 15% higher than that of 2011 and the number of employees as well. 1.3.2 Functional Departments • Sales Dep is in charge of operating business activity, distributing goods, develop and expand domestic markets. • Accounting Dep works on performing economic accounting, synthetizing revenue, profit, sales and giving out the accounting statistical report • Administration Dep saves files and documents, manages labor, keep track of performing ISO. • Project Development Dep or Sales Dep operates business activity, expand the markets, gets more partner and investors, contractors that abroad financial flow. • Import/Export Dep undertakes the responsibility of taking the last look of the contract signed by Board of Director and Sales Dep. After ensuring that the contract is ready to take into effect, Import/Export Dep performs their part as particular profession. 10 1.4 Business outcome from 2011-2013 Table 1.1 SMC outcome report period 2011 – 2013 Target Unit 2011 2012 2013 Net sales billion VND 8.939,8 8.961,5 9651 Combined profit billion VND 313,8 242,7 273,1 Pre-tax profit billion VND 86,8 75,1 33,7 After-tax profit billion VND 73,1 59,5 26,1 Short-term asset billion VND 2.047,2 1.709,9 562,0 Long-term asset billion VND 328,1 415,1 2.495,5 Total asset billion VND 2.375,3 2.125 3.057,5 Short-term debt billion VND 1.756,2 1.401 1.094,4 Long-term debt billion VND 43,8 145,1 1.401,1 Total debt to pay billion VND 1.800 1.545,7 2.495,5 Financial expense/Gross revenue % 1.6 0.9 1.0 Sales expense/Gross revenue % 0.9 0.9 1.2 Administrative expense/Gross revenue % 0.7 0.8 0.7 (Source: SMC Annual report in year 2013) 2013 was not a big year for SMC. According to the above indicators, the profits drew a significant drop. Explaining this, The Chairman of Shareholders mentioned both Marco effects and internal obstacles that might be the cause for it. Macro effects included decreasing buying power, slow consumption, frozen estate market, burden of large inventory, increasing bad debt. Much as the other businesses was suffering, due to slow consumption, steel trading business was forced reduce the price to stipulate demand, which obviously did harm the profit, even led to loss and bankrupt in internality of steel business. After two continuous year of negative growth, the final total asset in 2013 reached 3.068 billion, a dramatic increase of 43,3% compared to the previous year. This results from 2 factors: short term asset which increased 45,4% and long term asset which increased 34,7%. [...]... inspection SMC must carry the dossier to Custom Office for detailed inspection, duty fee inspection, registered number, tax policy and whole collation If suitable, the result shall be noted in ‘Paper document inspection certificate” Next, SMC employee must keep eyes on electronic board to contact with custom officer for condition of package, then seal off Goods under the instruction of inspection level... a sponsor in both profit and non-profit event Public media such as television report, long-term advertisement on newspaper such as Vietnam economy Times, Enterprise Forum, Saigon times… is also a way to approach investors 3.3.2 Human resources solution As for the young force lack of experience, there are many ways to improve 30 In conducting import contract, there needs to be a smooth cooperation between... import contract holds simultaneously provides the ‘output’ for the export contract and domestic construction’s contract The input for manufactures and demand for steel depend on this First of all, having a smooth and efficiency contract conduction means a huge profit for the company, saving a lot of time and avoiding unwanted damages Secondly, 13 meeting the demands of market timely and fully consolidates... OUTLOOK, ORIENTED DEVELOPMENT AND RECOMMENDATION FOR PROMOTION OF THE CONDUCTING IMPORT CONTRACT AT SMC 3.1 The outlook of the import contract conducting Even though the domestic economy carries unsolved obstacles into year 2014 with frozen estate market and low rate of GDP growth, SMC still has its faith in the new record consumption at 750.000 tons and a million will be the number in a couple years SMC... IMPORT CONTRACT 2.1 Describe and analyze the current situation of the import contract conducting Figure 2.1 General process of conducting steel importing contract at SMC Sales Dep Accounting Dep Contract negotiation Board of Director L/C payment procedure Purchase insurance Custom clearance Import/Export Dep Goods receipt Source: by writer There are generally 5 phases in conducting import contract... relationship between suppliers and customers , overexploit natural resources and pollute the environment… A smart investment on facility and technology would do the company big favor of connecting precise data and information among Deps Irrelevant as inventory management seems to conducting import steel contract, it has an indirect impact on the import activities The second big strength of JIT is constant... when this consignment was imported to sell for domestic contractor The Contractor refused to accept the Goods only when we compensated The Contract for them, which we did not bound the Seller to do Finally, we SMC ended up making compensation for their buyer, which obviously cut off part of revenue Thirdly, the cooperation between Deps during conducting a contract is lack of efficiency The Contract’s... long time, so duration and method of contract negotiation is lessened significantly Secondly, after The Contract was signed, L/C was opened without delay by employee from Import-Export Dep As The Contract value reaches a number 1.008.800 USD in detail, that SMC applied L/C method for payment is very reasonable All import contracts are applied not confirmed, irrevocable L/C L/C payment procedure in SMC... (spot price) as on today (date of making the contract), but is to be delivered on a stated future (forward) date in settlement of the contract In contrast, a futures contract is only a formal promise This is also called cash contract, cash forward contract, or cash forward sale Finally, I recommend The Company to use a more stable currency such as USD or Pound to make payment Current options give right,... regulation, bank insurance takes into effect only from signature of insurance contract to the arrival of Goods at last loading port At present, SMC has signed once-in-a-year insurance contract When it comes to have demand for insurance contract, the company needs to draft “Purchase Contract Application form” attached with foreign trade contract without so many repeated signature The purchase contracts . chart of SMC 6 2 Figure 2.1 General process of import/export at SMC 12 3 Table 1.1 SMC outcome report period 2011 – 2013 8 4 Table 3.1 Balanced scorecard for internal progress 30 4 PREFACE From. decide to choose the project: “Conjuncture of conducting import contract at Ltd, T.J.S SMC” as my report internship. With 5 objective as applying Supply Chain theory into practical and focus onto. contract, which may help to improve and maybe bravely suggest some solutions to improve. - The report includes following content: Chapter 1: INTRODUCTION OF THE SMC TRADING INVESTMENT JOINT STOCK