Galen Gruman Author of InDesign CS5 Bible Learn to: • Navigate the interface and set up reusable master pages • Work creatively with lines, text frames, and graphic s frames • Manipulate tex t and spiff up your documen ts with gr aphics • Create PDFs, Web pages, and Flash f iles from InDesign InDesign ® CS5 Making Everything Easier! ™ Open the book and find: • Tips on modifying defaults for views, colors, and styles • How pages and layers work • What you can do with color swatches • When to align objects and when to stack them • How to customize the spelling and hyphenation dictionaries • Import options for Word, Excel®, and RTF files • How to handle automatic text • Tips for cropping and positioning graphics Galen Gruman is the principal at The Zango Group, an editorial and book production firm. He has designed and produced numerous publications. Galen has authored or coauthored more than 20 books on desktop publishing, and he is currently the Executive Editor for InfoWorld. $24.99 US / $29.99 CN / £17.99 UK ISBN 978-0-470-61449-5 Computers/Desktop Publishing Go to Dummies.com ® for videos, step-by-step examples, how-to articles, or to shop! Get up to speed on InDesign CS5 and create great publications for print or the Web How do you design? Free-form, creating one-of-a-kind pieces? Or would you love a highly formatted template that you could modify as needed for regular periodicals? InDesign is the right tool for both approaches, and this is the right book to help you master the essentials. Learn to set up your documents, prepare them for output, and get creative! • Take a tour — navigate around InDesign’s menus, dialog boxes, panels, and panes, and customize preferences • Master the template — set up and modify templates, use master pages, build libraries, and work with color • The essential object — manipulate, organize, align, and arrange design objects • Terrific text — see how to import and thread text, edit and style it, and finesse characters to make your words look great • Must-have graphics — prepare graphics files, work with image layers, and create a clipping path • Get down to business — create manuals and annual reports with tables, footnotes, and indexes • Pretty in print — calibrate color and prepare your document for printing • Present your project — export your work to the Web or make it an interactive presentation with animation and sound ART IS TK WILL BE INSERTED DURING ROUTING InDesign ® CS5 Gruman spine=.912” spine=.912” Start with FREE Cheat Sheets Cheat Sheets include • Checklists • Charts • Common Instructions • And Other Good Stuff! Get Smart at Dummies.com Dummies.com makes your life easier with 1,000s of answers on everything from removing wallpaper to using the latest version of Windows. Check out our • Videos • Illustrated Articles • Step-by-Step Instructions Plus, each month you can win valuable prizes by entering our Dummies.com sweepstakes. * Want a weekly dose of Dummies? Sign up for Newsletters on • Digital Photography • Microsoft Windows & Office • Personal Finance & Investing • Health & Wellness • Computing, iPods & Cell Phones • eBay • Internet • Food, Home & Garden Find out “HOW” at Dummies.com *Sweepstakes not currently available in all countries; visit Dummies.com for official rules. Get More and Do More at Dummies.com ® To access the Cheat Sheet created specifically for this book, go to www.dummies.com/cheatsheet/indesigncs5 Mobile Apps There’s a Dummies App for This and That With more than 200 million books in print and over 1,600 unique titles, Dummies is a global leader in how-to information. Now you can get the same great Dummies information in an App. With topics such as Wine, Spanish, Digital Photography, Certification, and more, you’ll have instant access to the topics you need to know in a format you can trust. To get information on all our Dummies apps, visit the following: www.Dummies.com/go/mobile from your computer. www.Dummies.com/go/iphone/apps from your phone. InDesign ® CS5 FOR DUMmIES ‰ 01_614495-ffirs.indd i01_614495-ffirs.indd i 4/2/10 1:22 PM4/2/10 1:22 PM 01_614495-ffirs.indd ii01_614495-ffirs.indd ii 4/2/10 1:22 PM4/2/10 1:22 PM by Galen Gruman InDesign ® CS5 FOR DUMmIES ‰ 01_614495-ffirs.indd iii01_614495-ffirs.indd iii 4/2/10 1:22 PM4/2/10 1:22 PM InDesign ® CS5 For Dummies ® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201) 748-6011, fax (201) 748-6008, or online at http:// www.wiley.com/go/permissions. Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, Making Everything Easier, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/ or its af liates in the United States and other countries, and may not be used without written permission. InDesign is a registered trademark of Adobe Systems Incorporated. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book. LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITH- OUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZA- TION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ. For general information on our other products and services, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. For technical support, please visit www.wiley.com/techsupport. Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books. Library of Congress Control Number: 2010925693 ISBN: 978-0-470-61449-5 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 01_614495-ffirs.indd iv01_614495-ffirs.indd iv 4/2/10 1:22 PM4/2/10 1:22 PM About the Author Galen Gruman is the principal at The Zango Group, an editorial and book production  rm. As such, he has produced several books for Wiley Publishing and is a regular contributor to Macworld. He is author or coauthor of 24 other books on desktop publishing. Gruman led one of the  rst successful conversions of a national magazine to desktop publishing in 1986 and has covered publishing technology since then for several publications, including Layers Magazine; the trade weekly InfoWorld, for which he began writing in 1986 and of which he is now execu- tive editor; and Macworld, whose staff he was a member of from 1991 to 1998. 01_614495-ffirs.indd v01_614495-ffirs.indd v 4/2/10 1:22 PM4/2/10 1:22 PM 01_614495-ffirs.indd vi01_614495-ffirs.indd vi 4/2/10 1:22 PM4/2/10 1:22 PM Dedication To Ingall, who gives me the space as needed to write books such as this. Author’s Acknowledgments Thanks are due to several people for making this book the best guide pos- sible for InDesign beginners and those wanting a quick tour of the program: Jonathan Woolson was tech reviewer on previous versions of this book, and several how-to suggestions based on his production savvy also remain for your bene t. Thanks are also due to the current edition’s editor, Pat O’Brien, for making the book as clear and direct as possible. The photographs you see in this book’s example layouts were taken by Ingall W. Bull III (and used with permission). Last, thanks are due to the many talented people at Adobe who continue to re ne InDesign to the advantage of us all. 01_614495-ffirs.indd vii01_614495-ffirs.indd vii 4/2/10 1:22 PM4/2/10 1:22 PM Publisher’s Acknowledgments We’re proud of this book; please send us your comments at http://dummies.custhelp.com. For other comments, please contact our Customer Care Department within the U.S. at 877-762-2974, out- side the U.S. at 317-572-3993, or fax 317-572-4002. Some of the people who helped bring this book to market include the following: Acquisitions, Editorial, and Media Development Project Editor: Pat O’Brien Acquisitions Editor: Bob Woerner Copy Editor: Debbye Butler Technical Editor: Jonathan Woolson Editorial Manager: Kevin Kirschner Media Development Project Manager: Laura Moss-Hollister Media Development Assistant Project Manager: Jenny Swisher Media Development Associate Producers: Josh Frank, Marilyn Hummel, Douglas Kuhn, and Shawn Patrick Editorial Assistant: Amanda Graham Sr. Editorial Assistant: Cherie Case Cartoons: Rich Tennant ( www.the5thwave.com) Composition Services Project Coordinator: Patrick Redmond Layout and Graphics: Ashley Chamberlain, Joyce Haughey Proofreaders: Laura Albert, Susan Hobbs Indexer: BIM Indexing & Proofreading Services Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Composition Services Debbie Stailey, Director of Composition Services 01_614495-ffirs.indd viii01_614495-ffirs.indd viii 4/2/10 1:22 PM4/2/10 1:22 PM [...]... More 410 xix xx InDesign CS5 For Dummies Chapter 26: Top Ten Resources for InDesign Users . 411 Web Sites 411 InDesignCentral 411 The Adobe Web site 412 InDesign User Group 412 Creativepro 413 Magazine Resources 413 InDesign Magazine 413 Layers magazine 413 Macworld magazine 414 Recommended... swatches 10 0 Using Kuler colors 10 4 Creating mixed colors 10 6 Defining Tints 10 7 Working with Gradients 10 8 Creating gradient swatches 10 8 Understanding the Gradient panel 11 0 Managing Swatches 11 2 Editing swatches 11 2 Copying swatches 11 2 Deleting swatches 11 2 Importing swatches 11 3 Exporting... swatches 11 5 Applying Swatches 11 5 Part III: Object Essentials 11 7 Chapter 7: Adding Essential Elements 11 9 Working with Frames and Shapes 11 9 Creating frames and shapes 11 9 Reshaping frames and shapes 12 2 Creating Lines and Paths 12 3 Drawing a straight line 12 4 Understanding paths 12 5 Drawing your... Objects 14 1 Resizing objects 14 1 Scaling objects 14 2 Moving Objects 14 2 Deleting Objects 14 3 Preventing Objects from Printing 14 3 Hiding Objects 14 4 Transforming Objects 14 4 Rotating objects 14 5 Shearing objects 14 7 Flipping objects 14 7 Repeating transformations 14 8 Replacing Object... 11 7 Chapter 7: Adding Essential Elements 11 9 Chapter 8: Manipulating Objects 13 7 Chapter 9: Organizing Objects 15 7 Chapter 10 : Aligning and Arranging Objects 17 3 Part IV: Text Essentials 19 7 Chapter 11 : Putting Words on the Page 19 9 Chapter 12 : The Ins and Outs of Text Editing 219 Chapter 13 : The Styles of Text 237 Chapter 14 :... 311 Modifying and managing table and cell styles 313 Converting Tabs to Tables (and Back) 313 Chapter 19 : Working with Footnotes, Indexes, and TOCs . 315 Adding Footnotes 315 Creating Indexes 318 Choosing an indexing style 318 Inside the Index panel 318 xvii xviii InDesign CS5 For Dummies Adding index items via the Index panel 319 Polishing... paths 12 7 xiii xiv InDesign CS5 For Dummies Blurring the Lines between Text and Graphics 13 1 Converting text to shapes 13 1 Making text follow a path 13 2 Applying Strokes 13 3 Setting stroke appearance 13 3 Creating stroke styles 13 5 Chapter 8: Manipulating Objects .13 7 Selecting Objects 13 7 Resizing and... 6 Part I: Before You Begin 7 Chapter 1: Understanding InDesign Ingredients 9 Understanding Global and Local Control 10 Choosing the right tools for the job 11 Specifying measurement values 12 Discovering the Document Window 13 Rulers 13 Zero point 15 Pasteboard 16 Application frame and bar 16 Pages and guides... 17 8 Working with smart guides 17 8 Using document grids 18 0 Using baseline grids 18 1 Table of Contents Aligning Objects to Each Other 18 2 Using the Align panel 18 3 Working with live distribution 18 4 Using the Gap tool 18 5 Stacking Objects 18 6 Creating Inline and Anchored Frames 18 7 Working with inline frames 18 8... styles 15 9 Managing object styles 16 3 Applying object styles 16 4 Managing object styles 16 5 Managing Links 16 5 Adding Metadata Captions 16 9 Chapter 10 : Aligning and Arranging Objects .17 3 Positioning Precisely with Coordinates 17 3 Lining Up Objects with Guidelines and Grids 17 4 Using ruler guides 17 5 Working . phone. InDesign ® CS5 FOR DUMmIES ‰ 01_ 614 495-ffirs.indd i 01_ 614 495-ffirs.indd i 4/2 /10 1: 22 PM4/2 /10 1: 22 PM 01_ 614 495-ffirs.indd ii 01_ 614 495-ffirs.indd ii 4/2 /10 1: 22 PM4/2 /10 1: 22 PM by Galen Gruman InDesign ®. a member of from 19 91 to 19 98. 01_ 614 495-ffirs.indd v 01_ 614 495-ffirs.indd v 4/2 /10 1: 22 PM4/2 /10 1: 22 PM 01_ 614 495-ffirs.indd vi 01_ 614 495-ffirs.indd vi 4/2 /10 1: 22 PM4/2 /10 1: 22 PM Dedication To. Gruman InDesign ® CS5 FOR DUMmIES ‰ 01_ 614 495-ffirs.indd iii 01_ 614 495-ffirs.indd iii 4/2 /10 1: 22 PM4/2 /10 1: 22 PM InDesign ® CS5 For Dummies ® Published by Wiley Publishing, Inc. 11 1 River Street Hoboken,