by Elaine Marmel, Nancy C. Muir Microsoft ® Office Project 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ 01_137673 ffirs.qxp 7/9/07 10:31 PM Page iii 01_137673 ffirs.qxp 7/9/07 10:31 PM Page ii Microsoft ® Office Project 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ 01_137673 ffirs.qxp 7/9/07 10:31 PM Page i 01_137673 ffirs.qxp 7/9/07 10:31 PM Page ii by Elaine Marmel, Nancy C. Muir Microsoft ® Office Project 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ 01_137673 ffirs.qxp 7/9/07 10:31 PM Page iii Microsoft ® Office Project 2007 All-in-One Desk Reference For Dummies ® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. 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Library of Congress Control Number: 2007931548 ISBN: 978-0-470-13767-3 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 01_137673 ffirs.qxp 7/9/07 10:31 PM Page iv About the Authors Elaine Marmel is President of Marmel Enterprises, LLC, an organization that specializes in technical writing and software training. Elaine left her native Chicago for the warmer climes of Arizona (by way of Cincinnati, Ohio; Jerusalem, Israel; Ithaca, New York; Washington, D.C., and Tampa, Florida) where she basks in the sun with her PC, her dog Josh, and her cats, Cato, Watson, and Buddy, and sings barbershop harmony with the 2006 Inter- national Championship Scottsdale Chorus. Elaine spends most of her time writing; she has authored and co-authored over 50 books about Microsoft Project, QuickBooks, Peachtree, Quicken, Microsoft Excel, Microsoft Word for Windows, Microsoft Word for the Mac, Windows, 1-2-3 for Windows, and Lotus Notes. From 1994 to 2006, she also was the contributing editor to monthly publications Peachtree Extra and QuickBooks Extra. Nancy C. Muir is the author of over 50 books on topics including project management, desktop applications, the Internet, distance learning, and e- commerce. She is the author of Microsoft Project For Dummies, and Microsoft Project For Dummies Quick Reference. She has also written or contributed to several textbooks for middle-school students. Her books have won awards for excellence and have been translated into over a half-dozen languages. Prior to her writing career, Ms. Muir trained Fortune 500 companies in project management software, and taught technical writing at the university level. Her company, The Publishing Studio, specializes in writing, editing, and con- sulting services for the publishing industry. 01_137673 ffirs.qxp 7/9/07 10:31 PM Page v 01_137673 ffirs.qxp 7/9/07 10:31 PM Page vi Dedication To my brother and sister-in-law for always being there for me, and to my co- author, Nancy Muir — working with you inspires me, and you’re fun when we’re not working, too. — Elaine Marmel To Earl for his ongoing love and support, and to my co-author, Elaine Marmel, for being as great a friend as she is a writer. — Nancy Muir Authors’ Acknowledgments Special thanks to Kyle Looper for thinking up this project and trusting us to take it on. Our editor, Blair Pottenger, has made this book a delight to work on, as he always does. Thanks also to copy editor Virginia Sanders and tech- nical editor Thuy Le for making sure our work is accurate and literate. We also want to acknowledge the Microsoft Project team and their product man- ager, Adrian Jenkins, for the help they provided during the beta testing of Microsoft Project 2007. 01_137673 ffirs.qxp 7/9/07 10:31 PM Page vii Publisher’s Acknowledgments We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/. Some of the people who helped bring this book to market include the following: Acquisitions, Editorial, and Media Development Project Editor: Blair J. Pottenger Acquisitions Editor: Kyle Looper Copy Editor: Virginia Sanders Technical Editor: Thuy Le Editorial Manager: Kevin Kirschner Media Development and Quality Assurance: Angela Denny, Kate Jenkins, Steven Kudirka, Kit Malone Media Development Coordinator: Jenny Swisher Media Project Supervisor: Laura Moss-Hollister Editorial Assistant: Amanda Foxworth Sr. Editorial Assistant: Cherie Case Cartoons: Rich Tennant ( www.the5thwave.com) Composition Services Senior Project Coordinator: Kristie Rees Layout and Graphics: Claudia Bell, Stacie Brooks, Denny Hager, Shane Johnson, Stephanie D. Jumper, Barbara Moore, Melanee Prendergast, Erin Zeltner Proofreaders: Aptara, Christy Pingleton Indexer: Aptara Anniversary Logo Design: Richard Pacifico Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Joyce Pepple, Acquisitions Director Composition Services Gerry Fahey, Vice President of Production Services Debbie Stailey, Director of Composition Services 01_137673 ffirs.qxp 7/9/07 10:31 PM Page viii [...]... if you have used project management software or Project itself before, this book offers a wealth of advice and information on Project 2007 features that can help you get productive right away In Microsoft Office Project 2007 All-in-One Desk Reference For Dummies, our goal is to help you explore all that Project offers, providing information on relevant project management concepts in handy modules (called... and menus .550 Using the Organizer to Share Project Elements .551 Chapter 2: Changing the Look of a Project 555 Changing Fonts .555 Changing fonts for selected tasks 556 Changing fonts for a task category 557 xxii Microsoft Office Project 2007 All-in-One Desk Reference For Dummies Applying Special Formatting to Gantt Chart View 558 Using the... Calendars for different types of resources 123 Making changes to Resource calendars 123 xiv Microsoft Office Project 2007 All-in-One Desk Reference For Dummies Creating Your Own Custom Calendar Template .125 Sharing Calendars with Other Projects .126 Chapter 5: Getting Help 129 Entering the Universe of Project Help .129 Exploring Microsoft Office. .. Do My Resources Work? 315 E-mailing an Assignment to Your Team 317 xviii Microsoft Office Project 2007 All-in-One Desk Reference For Dummies Chapter 4: Tallying Costs 321 How Your Settings Affect Your Budget 321 How Project Calculates Costs 323 Letting Project calculate or doing it yourself? 323 Earned-value options 324 Examining... Chapter 4: Project Server and the Team Member 683 Understanding the Project Web Access Home Page .683 Customizing the Home Page .685 xxiv Microsoft Office Project 2007 All-in-One Desk Reference For Dummies Working with Your Tasks 687 Recording time 688 Adding a task 689 Working with Your Timesheet 690 Integrating the Outlook Calendar with Project. .. tried-and-true methodologies 16 Resource Management Basics 18 How Project sees resources 18 What it takes to manage people 19 Chapter 2: The Ins and Outs of Using Project 21 The Basics of Computerized Project Management 21 Making the leap to Project 22 Connecting with your team online .23 xii Microsoft Office Project 2007 All-in-One Desk. .. The Basics of Project Server Project Professional can be used in conjunction with Project Server to create an enterprise-wide project management solution Chapter 1 of this book gives you an overview of Project used with Project Server Chapters 2 through 4 approach enterprise project management using Project and Project Server from the perspective of the Project Server administrator, the project manager,... resource availability 438 Picking a method to resolve the conflict .440 Finding someone to help 441 Using task drivers to resolve problems 442 xx Microsoft Office Project 2007 All-in-One Desk Reference For Dummies Change Highlighting 442 Undoing again and again 444 Leveling to fix resource problems 446 Combining Solutions 448 Chapter 3: Reviewing... Files into Project .616 Importing Text or Comma-Separated Files into Project 616 Chapter 5: Exporting Project Information 619 Copying Pictures into Office Programs .619 Saving Visual Reporting Information 625 Exporting Project Data to Excel 628 Exporting Project Data to Text Files 630 Table of Contents xxiii Book X: The Basics of Project Server... 229 Understanding What Drives Timing 229 Timing factors 229 Your first look at your project s timing 231 xvi Microsoft Office Project 2007 All-in-One Desk Reference For Dummies Scheduling Backwards or Forwards 231 How scheduling works .232 A word of warning about backward scheduling .233 Surviving Schedule Shock 234 Chapter 2: Defining . Muir Microsoft ® Office Project 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ 01_137673 ffirs.qxp 7/9/07 10:31 PM Page iii Microsoft ® Office Project 2007 All-in-One Desk Reference For Dummies ® Published by Wiley. Muir Microsoft ® Office Project 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ 01_137673 ffirs.qxp 7/9/07 10:31 PM Page iii 01_137673 ffirs.qxp 7/9/07 10:31 PM Page ii Microsoft ® Office Project 2007 ALL-IN-ONE. to Project 22 Connecting with your team online 23 02_137673 ftoc.qxp 7/9/07 10:31 PM Page xi Microsoft Office Project 2007 All-in-One Desk Reference For Dummies xii What You Have to Put Into Project