by Wally Wang Macs ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ 01_169575 ffirs.qxp 1/18/08 11:34 PM Page i Macs All-in-One Desk Reference For Dummies ® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2008 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as per- mitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. 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Library of Congress Control Number: 2008920769 ISBN: 978-0-470-16957-5 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 01_169575 ffirs.qxp 1/18/08 11:34 PM Page ii About the Author I might as well use this space to tell you about myself on the off chance that anyone actually reads it. After suffering through post-traumatic stress disorder after working for General Dynamics for 1.5 years and Cubic Corporation for another 2 years (where I can count my contributions to making the world a better place on one amputated, missing finger), I soon fled the world of Department of Defense contractors to the sanctuary of the personal computer market, where I was fortunate enough to make a living writing computer magazine articles and books. I’ve written several dozen computer books, most of which are out of print (unless someone still wants a book teaching them about the joys of Turbo Pascal programming or how to write macros in WordPerfect 5.0 for DOS). While spending most of my adult life covering the rise and fall of the computer indus- try, I noticed a pattern. Every computer company that was the leader in its field would eventually mess up by failing to update its product for several years and then finally churn out a shoddy update that drove their customers en masse to a rival, thereby turning the rival into the new leader of that particular category. This happened when WordStar failed to update its word processor for four years and finally cranked out an incompatible version (called WordStar 2000) that everyone hated, thereby causing people to flock to WordPerfect instead. WordPerfect promptly fumbled the ball when it failed to update its product to run on Windows, which let Microsoft Word take over from there. The same situation occurred again in the database market when dBASE took too long to issue an update and when it did, the update turned out to be the buggy dBASE IV that everyone hated, which caused everyone to switch to Paradox. Like WordPerfect, Paradox fumbled the ball by not creating a Windows version, which allowed Microsoft Access to take over the database market. That’s when I noticed that Microsoft was fumbling the ball in the operating system market. After failing to update its operating system for five years, it promptly issued a buggy (like dBASE IV) and incompatible (like WordStar 2000) version dubbed Vista. One look at Vista made me realize that history was about to repeat itself and Vista would soon be the main reason people would crown a new leader in the operating system category. After ruling out competitors like Linux, I realized that the next leader of the personal computer market could only be Mac OS X. So that’s when I became a complete Mac user, dumping Windows XP (and my free copy of Vista) in favor of learning and mastering the Macintosh. That’s who I am today: a devoted Mac user who has realized that the Mac is the future of the personal computer market because the Mac is reliable, easy to use, and most importantly, fun to use as well. Not that anyone cares what I think, though. 01_169575 ffirs.qxp 1/18/08 11:34 PM Page iii Dedication This book is dedicated to all those long-suffering Windows users who have switched over to the Mac and discovered that it’s possible to buy and use a computer that actually works. Author’s Acknowledgments This book could never have been written without the invention of the print- ing press, so thank you, Johannes Gutenberg! On a more contemporary level, a big thanks goes out to Bill Gladstone and Margot Hutchison at Waterside Productions. Of course, if they weren’t my agents, they would have just gotten someone else to write this book and you’d see a different name plastered across the cover. Another big round of thanks goes to the whole, happy crew at Wiley Publishing for turning this project into reality: Bob Woerner for entrusting me with the massive Mac tome you have in your hands; Paul Levesque for keeping this whole project together; Dennis Cohen for helping me make the transition from the world of Windows to the much better world of the Mac; and Virginia Sanders for editing, revising, and correcting what I wrote so I don’t wind up looking like an idiot. I also want to acknowledge all the stand-up comedians I’ve met, who have made those horrible crowds at comedy clubs more bearable: Darrell Joyce ( http://darrelljoyce.com), Leo “the Man, the Myth, the Legend” Fontaine, Chris Clobber, Bob Zany ( www.bobzany.com), Russ Rivas (http:// russrivas.com ), Don Learned, Dante, and Dobie “The Uranus King” Maxwell. Another round of thanks goes to Steve Schirripa (who appeared in HBO’s hit show The Sopranos) for giving me my break in performing at the Riviera Hotel and Casino in Las Vegas, one of the few old-time casinos left that the demolition crews haven’t imploded (yet). I’d also like to acknowledge the animals in my life who have played such a large role in forcing me to buy paper towels, liquid cleaners, and air freshen- ers: Bo, Scraps, Tasha, and Nuit (my cats) and Ollie and Loons (two birds who live with my sister because if they lived with me, they would have long ago become meals for Bo, Scraps, Tasha, or Nuit). Finally, I’d like to acknowledge Cassandra (my wife) and Jordan (my son) for putting up with my long hours and my insistence that everyone dump their Windows XP PCs right away (an easy decision since they never worked right anyway) and migrate completely to the Mac. 01_169575 ffirs.qxp 1/18/08 11:34 PM Page v Publisher’s Acknowledgments We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/. Some of the people who helped bring this book to market include the following: Acquisitions and Editorial Senior Project Editor: Paul Levesque Acquisitions Editor: Bob Woerner Copy Editor: Virginia Sanders Technical Editor: Dennis Cohen Editorial Manager: Leah Cameron Editorial Assistant: Amanda Foxworth Sr. Editorial Assistant: Cherie Case Cartoons: Rich Tennant ( www.the5thwave.com) Composition Services Project Coordinator: Kristie Rees Layout and Graphics: Claudia Bell, Stacie Brooks, Karl Byers, Reuben W. Davis, Melissa K. Jester, Barbara Moore, Ronald Terry, Christine Williams Proofreaders: Christopher M. Jones, Jessica Kramer Indexer: Broccoli Information Management Anniversary Logo Design: Richard Pacifico Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Joyce Pepple, Acquisitions Director Composition Services Gerry Fahey, Vice President of Production Services Debbie Stailey, Director of Composition Services 01_169575 ffirs.qxp 1/18/08 11:34 PM Page vi Contents at a Glance Introduction 1 Book I: Mac Basics 7 Chapter 1: Getting to Know Your Mac 9 Chapter 2: Starting Up, Sleeping, and Shutting Down 15 Chapter 3: Getting Acquainted with the Mac User Interface 25 Chapter 4: Running Programs 55 Chapter 5: Installing and Uninstalling Software 77 Chapter 6: Managing Files and Folders 93 Chapter 7: Customizing Your Mac 129 Chapter 8: Accessibility Features of the Macintosh 153 Chapter 9: Maintenance and Troubleshooting 167 Book II: Photos, Music, and Movies 181 Chapter 1: Playing with Audio 183 Chapter 2: Playing with Pictures 205 Chapter 3: Watching Videos on a Mac 223 Chapter 4: Using Front Row for Movies, Music, and Photos 239 Book III: Browsing the Internet 255 Chapter 1: Browsing the Internet 257 Chapter 2: Sending and Receiving E-Mail 291 Chapter 3: Chatting in Real Time 319 Chapter 4: Security for Your Mac 335 Chapter 5: Setting Up Your Own Web Site 359 Book IV: Working with iLife and iWork 371 Chapter 1: Storing Memories with iPhoto 373 Chapter 2: Using iMovie 401 Chapter 3: Using iDVD 425 Chapter 4: Creating Web Sites with iWeb 443 Chapter 5: Using GarageBand 459 Chapter 6: Writing and Publishing with Pages 481 Chapter 7: Making Presentations with Keynote 509 Chapter 8: Doing Calculations with Numbers 535 02_169575 ftoc.qxp 1/18/08 11:35 PM Page vii Book V: Other Mac Programs 565 Chapter 1: Word Processing on the Mac 567 Chapter 2: Office Suites on the Mac 581 Chapter 3: Painting and Drawing on a Mac 597 Chapter 4: Running Windows on a Mac 613 Chapter 5: Having Fun with a Mac 627 Book VI: Time-Saving Tips with a Mac 641 Chapter 1: Protecting Your Data 643 Chapter 2: Managing Your Time with iCal 659 Chapter 3: Storing Contact Information in the Address Book 679 Chapter 4: Using Dashboard 693 Chapter 5: Automating Your Mac 705 Book VII: Mac Networking 723 Chapter 1: Networking Your Macs 725 Chapter 2: Sharing Files and Resources on a Network 739 Chapter 3: Bluetooth Wireless Networking 751 Index 761 02_169575 ftoc.qxp 1/18/08 11:35 PM Page viii Table of Contents Introduction 1 About This Book 2 How to Use This Book 2 How This Book Is Organized 3 Book I: Mac Basics 3 Book II: Photos, Music, and Movies 3 Book III: Browsing the Internet 3 Book IV: Working with iLife and iWork 3 Book V: Other Mac Programs 4 Book VI: Time-Saving Tips with a Mac 4 Book VII: Mac Networking 4 Icons Used in This Book 4 Where to Go from Here 5 Book I: Mac Basics 7 Chapter 1: Getting to Know Your Mac . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Different Macintosh Models 9 The iMac 10 The MacBook and MacBook Pro 10 The Mac Mini and Mac Pro 11 Understanding Mac Processors 11 Identifying the Parts of Your Mac 13 Chapter 2: Starting Up, Sleeping, and Shutting Down . . . . . . . . . . . . .15 Starting Your Mac 15 Putting a Mac in Sleep Mode 17 Putting a Mac in Sleep mode manually 17 Putting a Mac in Sleep mode automatically 18 Shutting Down a Mac 22 Restarting a Mac 23 Chapter 3: Getting Acquainted with the Mac User Interface . . . . . . .25 Mastering the Mouse and Keyboard 26 The parts of the mouse 26 The parts of the keyboard 27 02_169575 ftoc.qxp 1/18/08 11:35 PM Page ix Macs All-in-One Desk Reference For Dummies x Getting to Know the Mac User Interface 33 The menu bar 33 Understanding menu commands 34 Working with dialogs 35 Viewing data in a window 35 Manipulating windows with Exposé 42 Playing with Icons in the Dock and Finder 44 The Desktop 44 The Dock 45 The Finder 48 Getting Help 50 Pointing out commands to use 50 Reading help topics 52 Chapter 4: Running Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55 Running a Program from the Dock 55 Adding program icons to the Dock 57 Rearranging program icons in the Dock 58 Removing program icons from the Dock 58 Starting Programs by Double-Clicking Icons 59 Double-clicking a program icon 60 Double-clicking a document icon 61 Using alias icons 62 Switching Between Programs 64 Using the Dock to switch between programs 65 Switching programs with the Application Switcher 66 Using Exposé to switch between programs 66 Switching by clicking different windows 67 Getting Organized on Multiple Desktops with Spaces 68 Turning on Spaces and creating Desktops 69 Configuring Spaces 69 Moving program windows to different Desktops 70 Switching Desktops 71 Increasing (or decreasing) the number of Desktops 72 Turning off Spaces 72 Quitting Programs 73 Closing a document 73 Shutting down a program 73 Force quitting a program 74 Chapter 5: Installing and Uninstalling Software . . . . . . . . . . . . . . . . . .77 Finding Software 77 Installing Software 80 Installing software from a CD/DVD 80 Installing software off the Internet 83 02_169575 ftoc.qxp 1/18/08 11:35 PM Page x Table of Contents xi Uninstalling Software 86 Uninstalling a program 86 Removing program icons from the Dock and Desktop 87 Removing user setting files 89 Chapter 6: Managing Files and Folders . . . . . . . . . . . . . . . . . . . . . . . . . .93 Using the Finder 94 Understanding devices 94 Understanding folders 95 Navigating through the Finder 97 Opening a folder 97 Exiting a folder 98 Jumping to a specific folder 98 Jumping back and forth 98 Organizing and Viewing a Folder 99 Selecting items in the Finder 100 Using Icon view 100 Using List view 102 Using Columns view 103 Using Cover Flow view 104 Creating Folders 105 Creating a folder using the Finder menu 106 Creating a folder through the Save As dialog 106 Manipulating Files and Folders 108 Renaming a file or folder 109 Copying a file or folder 111 Moving a file or folder 113 Archiving Files and Folders 114 Creating a ZIP file 114 Creating a DMG file 115 Searching Files 118 Using Spotlight 118 Using Smart Folders 119 Using Smart Folders in the Sidebar 123 Storing Files and Folders in the Dock 123 Storing files in the Dock 123 Creating Stacks in the Dock 124 Opening files stored in a Stack 125 Burning Files and Folders to CD/DVD 125 Creating a Burn Folder 125 Burning the contents of a Burn Folder 126 Deleting a File or Folder 127 Retrieving a file or folder from the Trash 128 Emptying the Trash 128 02_169575 ftoc.qxp 1/18/08 11:35 PM Page xi [...]...xii Macs All-in-One Desk Reference For Dummies Chapter 7: Customizing Your Mac 129 Changing the Desktop 129 Choosing a built-in Desktop image 129 Choosing an iPhoto image for the Desktop 130 Choosing your own image for the Desktop 131 Customizing the Screen Saver 132 Choosing a... Portable Document Format (PDF) files 577 Converting File Formats 578 Chapter 2: Office Suites on the Mac 581 Understanding Spreadsheets 581 The parts of a spreadsheet .582 Calculating results with formulas 583 Formatting text and numbers 584 Making numbers meaningful with charts 585 xxii Macs All-in-One Desk Reference For Dummies Understanding... event 666 Editing an event 667 Deleting an event 670 xxiv Macs All-in-One Desk Reference For Dummies Finding Events 670 Color-coding events 670 Selectively hiding events 671 Checking for today’s events 671 Checking events for a specific date 671 Searching for an event .672 Making a To Do List 673 Viewing and hiding the... computer expert, you can find something in Macs All-in-One Desk Reference For Dummies for you This book is divided into several minibooks so you can focus on the topics that interest you and skip over the rest Eventually, you’ll need more detailed explanations on specific topics than this book can provide (that’s when you should look into a more specialized For Dummies book), but if you need a quick introduction... and removing items in a picture 220 Chapter 3: Watching Videos on a Mac 223 Understanding Video Disc Formats 223 Understanding Digital Video Formats .224 Playing a Digital Video File 225 xiv Macs All-in-One Desk Reference For Dummies Playing a DVD .226 Understanding full screen mode and window mode .226 Viewing the DVD and Title menus ... Adding titles 415 Adding transitions 417 Adding audio files .418 xviii Macs All-in-One Desk Reference For Dummies Saving a Video 419 Saving a project as a digital video file 420 Saving (and removing) a video for iTunes 421 Saving (and removing) a project for YouTube 421 Saving (and removing) a project in the Media Browser 423 Chapter 3: Using iDVD... Choosing a theme for a new presentation 511 Defining a default theme 511 xx Macs All-in-One Desk Reference For Dummies Changing Presentation Views .512 Working with Slides .514 Adding a slide .514 Rearranging slides 515 Deleting a slide 516 Grouping slides 516 Manipulating Text .518 Editing text on a slide 518 Formatting... sharing .740 Defining user access to shared folders 741 Accessing shared folders 745 Sharing Printers 747 Sharing an Internet Connection 749 xxvi Macs All-in-One Desk Reference For Dummies Chapter 3: Bluetooth Wireless Networking 751 Identifying Bluetooth Capabilities .751 Configuring Bluetooth 752 Pairing a Device ... e-mail 311 Organizing e-mail with mailbox folders 313 Automatically organizing e-mail with smart mailboxes 314 Automatically organizing e-mail with rules 316 xvi Macs All-in-One Desk Reference For Dummies Chapter 3: Chatting in Real Time 319 Setting Up an iChat Account .319 Storing names in a buddy list 321 Organizing a buddy list ... the capabilities of your Mac expand right along with your own growing knowledge If you know what you want to do, your Mac can probably help you do it, and this book can show you how 6 Macs All-in-One Desk Reference For Dummies Book I Mac Basics Contents at a Glance Chapter 1: Getting to Know Your Mac 9 Chapter 2: Starting Up, Sleeping, and Shutting Down 15 Chapter 3: Getting Acquainted . by Wally Wang Macs ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ 01_169575 ffirs.qxp 1/18/08 11:34 PM Page i Macs All-in-One Desk Reference For Dummies ® Published by Wiley Publishing,. Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies. com, and related trade dress. xi Macs All-in-One Desk Reference For Dummies xii Chapter 7: Customizing Your Mac . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129 Changing the Desktop 129 Choosing a built-in Desktop