PROJECT MANAGEMENT FRAMEWORK CONTRACT 1 Business Opportunities for UK plc from Fusion & ITER J. SERRANO - PROJECT OFFICE/PROJECT MANAGEMENT 2 PM Activities @ F4E Project Management Support Activities Liaison with ITER IO Internal F4E Configuration Control Management PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 System Engineering Quality Assurance Planning & Schedule Procurement Arrangements Risk Management Project Management Systems / Tools Monitoring of Implementation Contracts / Grants Export Control Programmatic Documents Cost Management 3 PM Activities @ F4E Project Management Support Activities Liaison with ITER IO Internal F4E Configuration Control Management PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 System Engineering Quality Assurance Planning & Schedule Procurement Arrangements Risk Management Project Management Systems / Tools Monitoring of Implementation Contracts / Grants Export Control Programmatic Documents Cost Management 4 PM Activities for FwC Support Project Management Support Activities Liaison with ITER IO Internal F4E Configuration Control Management PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 System Engineering Risk Management Project Management Systems Cost Management Export Control WP 1 WP 2 WP 3 WP 4 WP 5 WP 6 CE Marking Directives WP 7 In Definition PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 5 Presentation of PM FwC Multi Framework Service Contract (MFC), in cascade, without reopening of competition → No commitment by F4E to sign specific contracts → To be concluded with several providers → at least 3 operators → N Task Orders will be issued to awarded companies within each of the Work Packages (WP) after signature General Scope • To support F4E in the execution and continuous improvement of Project Management tasks already deployed at F4E, for both: • Internal duties: support to ITER technical teams, support to Project Office activities • External duties: support for ITER IO induced tasks • Support to be provided as “in-source” and/or “outsourced” (= at F4E / outside F4E premises) Duration • Maximum duration of 4 years Budget Ceiling • Overall Budget Ceiling: 5 M€ 6 Presentation of PM FwC Tendering Schedule Key Milestones o Publication of Call for Tender: mid-October o Tenders submission deadline: mid-December o Evaluation Report issued: mid-March 2013 o Publication of Award Decision: 1 st April 2013 o FwC signed: 1 st May 2013 Work Packages Six Work Packages: Risk / Configuration Control & System Engineering / PM Systems Support / Cost Management Support / Export Control / CE Marking Support No specific rules on Lots are foreseen. Each WP will be awarded separately Exclusion Criteria (eligibility to tender), then Selection Criteria (capacity to comply with the contract) → then evaluation of offers Awarding Best value for money Combination of Technical Award Criteria / Financial Award Criteria PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 7 Scope of Work / Work Packages • Risk Identification (procurements) and Evaluation of the Impact of the analyses performed with regards to schedule, cost and general strategy • Development of Risk Mitigation Plans and the evaluation of the residual risk level • Follow up of risk assessments and mitigation actions, preparation of adequate reporting, simulation and scenario definition • Development of uncertainty analysis of the projects, both on cost and schedule uncertainty • Optimization of the risk log & update of the risk information due to changes in the F4E processes In-sourcing and outsourced Tasks Expertise: Risk Management, Advanced User of Primavera P6, Project Management Expertise Ceiling: 300 k€ / year Work Package 1 – Risk Management Support PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 8 Scope of Work / Work Packages • Coordination of inputs for impact analysis of the PCRs • Tracking, monitoring and status reporting of the DRs, Non-conformities and PCRs • Development of tools (tracking and monitoring the DRs and NCs, evaluation of PCRs) • Identification and management of the baseline documentation • Coordination of the inputs for Requirements management and Verification Database (RMVDB) • Configuration, management and control of the Requirements Management and Verification Database (DOORS) data (loading of requirements, loading of suppliers’ data, baselines control) • Past (previously signed PAs) (data loading of requirements, suppliers’ data and setting baselines) In-sourcing and outsourced Expertise: science/technical projects, configuration management, DOORS Rationale Database and requirements management, documentation management, databases and reporting tools Ceiling: 200 k€ / year Work Package 2 – Configuration Management and System Engineering Support PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 9 Scope of Work / Work Packages • Identification and Specification of requirements for system enhancements and liaison with F4E IT department during the development / implementation • Ongoing development of the configuration of the reporting tools • Development of systems configuration from additional planned systems • Specification and development of performance reports and the specification of any additional data/coding requirements to allow report production through the existing data warehouse environment • Routine updating of data within the reporting systems and data verification • Identification, analysis and follow up of data anomalies within the system N.B. Software delivery, maintenance and development are implemented by the F4E IT Unit and are outside the scope of this task. In-sourcing Expertise: Advanced Cobra user and Cobra configuration for EVM, Knowledge of Primavera, knowledge of SAP business objects. Expertise in Project Controls Ceiling: 300 k€ / year Work Package 3 – Project Management Systems Support PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 10 Scope of Work / Work Packages Support to F4E in the development and management of: • Cost estimates • Cost baseline and budget data analyses • Follow-up of cost baseline and change process • Prices indexation analyses • Budget reports In-sourcing Expertise: Experience with cost estimating (WinEst), budget analyses and reporting, Project Management knowledge, Science and Technology Projects Ceiling: 200 k€ / year Work Package 4 – Cost Management Support PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11 TH OCTOBER 2012 [...]... (technical areas) and on the updates of the dual use council regulation Typically outsourcing Expertise: Technical competence in nuclear/aerospace/TLC & administrative/legal & project management & Dual Use Regulation Ceiling: 100 k€ / year PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11TH OCTOBER 2012 11 Scope of Work / Work Packages Work Package 6 – CE Marking Support • Identification of components/assemblies/equipment... Call for Tender: mid-October 2012 o Tenders submission deadline: mid-December 2012 DISCLAIMER THIS PRESENTATION CONTAINS SAME INFORMATION AS OFFERED DURING PM FwC INFODAY ON 12TH JULY AT F4E IN BARCELONA IN ORDER TO KEEP FAIR TREATMENT OF ALL POSSIBLE TENDERERS INFODAY INFORMATION HAS NOT BEEN UPDATED PLEASE REFER TO TENDER DOCUMENTATION FOR UPDATED AND FINAL INFORMATION ONCE PUBLISHED PROJECT MANAGEMENT. .. N.B.: an contract for CE policy definition has been established by ITER IO organization in order to draft guidelines to DAs Typically Outsourcing Expertise: CE Marking consultancy, support to manufacturers or their representatives, technical expertise in the domains covered by the applicable CE directives to ITER in-kind (EU DA) Ceiling: 50 k€ / year PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR –... NOT BEEN UPDATED PLEASE REFER TO TENDER DOCUMENTATION FOR UPDATED AND FINAL INFORMATION ONCE PUBLISHED PROJECT MANAGEMENT FRAWEWORK CONTRACT SEMINAR – CULHAM SC 11TH OCTOBER 2012 13 Follow us on: www.f4e.europa.eu www.twitter.com/fusionforenergy www.youtube.com/fusionforenergy ... requirements from the directive that have to be met for the specific items (and need of a Notified Body) • Identify the European Harmonized Standards that should be applied to assure compliance to CE marking essential requirements • Evaluate compliance to CE marking essential requirements • Support with the procedures for CE marking compliance declaration and the issuing of the technical file N.B.: an contract. ..Scope of Work / Work Packages Work Package 5 – Export Control Support • Items classification of components and technologies according to Dual Use Council Regulation • Transfers analysis for need of dual use authorization/export authorization • Licensing submissions requests of dual use authorizations to the competent authorities • Dual Use regulation compliance assessment of existing . PROJECT MANAGEMENT FRAMEWORK CONTRACT 1 Business Opportunities for UK plc from Fusion & ITER J. SERRANO - PROJECT OFFICE /PROJECT MANAGEMENT. Project Management Support Activities Liaison with ITER IO Internal F4E Configuration Control Management PROJECT MANAGEMENT FRAWEWORK CONTRACT