Microsoft Word 2010 Level www.ddls.com.au 1800 U LEARN (1800 853 276) Sydney Thakral House Level 10, 301 George Street Sydney NSW 2000 Melbourne Level 3, Dimension Data Building 11-17 Dorcas Street South Melbourne VIC 3205 Brisbane Level 8, 201 Charlotte Street Brisbane QLD 4000 Canberra Level 10, ACTewAGL House 221 London Circuit Canberra ACT 2600 Adelaide Level 4, 139 Frome Street Adelaide SA 5000 Perth Level 7, 553 Hay Street Perth WA 6000 MICROSOFT WORD 2010 LEVEL ISBN 978-1-921721-48-9 Copyright  2010 Melbourne by Watsonia Software Pty Ltd (ABN 64 060 335 748) Published by Watsonia Publishing 47 Greenaway Street Bulleen Vic Australia 3105 Telephone: (61 3) 9851 4000 Facsimile: (61 3) 9851 4001 Web site: www.watsoniapublishing.com Product Code INF1012 First published: September 2010; Revised November 2010 Production Acknowledgments This course is the result of team collaboration However, several individuals need to be singled out for acknowledgement including Natalie Ford, Lisa Charlesworth, Marie Krupa (proofing), and Ron Krupa (course assembly and publishing) Trademark Acknowledgments All terms mentioned in this manual that are known to be trademarks or service marks have been appropriately acknowledged or capitalised Watsonia Software cannot attest to the accuracy of this information Use of a term in this manual should not be regarded as affecting the validity of any trademark or service mark Screen Shots © 1983-2010 Microsoft All rights reserved Disclaimer Every effort has been made to provide accurate and complete information However, Watsonia Software assumes no responsibility for any direct, indirect, incidental, or consequential damages arising from the use of information in this document Data and case study examples are intended to be fictional Any resemblance to real persons or companies is coincidental Copyright Notice This publication is protected in accordance with the provisions of the Copyright Act Apart from permissions expressed in the Copyright Act pertaining to copying for study, review, or research, no part of this publication may be reproduced in any form, or stored in a database or retrieval system, or transmitted or distributed in any form by any means, electronic, mechanical photocopying, recording, or otherwise without written permission from Watsonia Software Pty Ltd Microsoft Word 2010 - Level READ ME FIRST In case you're not familiar with the terminology, Read Me First is quite often the name given to a computer file that contains important information for people to know prior to using an application This section contains some important information to help you use this book so we thought we'd start with a Read Me First section Who this course is for Microsoft Word 2010 Level is designed for users who are keen to extend their understanding and knowledge of Word beyond creating basic documents What skills and knowledge you will acquire The skills and knowledge acquired in this course are sufficient to be able to use and operate the software at an advanced level especially as it relates to creating more complex documents and also automating document procedures What you'll need to know before beginning this course This course assumes an understanding of the topics and concepts covered in Levels and It would also be beneficial to have a general understanding of personal computers and the Windows operating system environment The objectives of this guide… At the completion of this course you should be able to: • • • • • • • • • • • • • • • apply various page layout techniques save a document as a PDF and view it in a PDF reader customise mail merges insert and work with text boxes create and work with SmartArt create and use building blocks create, use and delete bookmarks create and work with a table of contents in a document create and work with an index in a document create and use interactive fields create and work with master documents create and remove several forms of protection for your document create and work with electronic forms in Word create and work with macros insert content from other sources What you get in a Chapter Each of the chapters is comprised of a summary page listing the topics covered in that chapter The chapter then consists of single-page topic sheets pertaining to the theme of the chapter What you'll need to have before commencing this course Many of the topics in Microsoft Word 2010 Level require you to open an existing file with data in it These files can be downloaded free of charge from our web site at www.watsoniapublishing.com Simply follow the student files link on the home page You will need the product code for this course which is INF1012 As you work through this guide… It is strongly recommended that you close all open files, if any, prior to commencing each new chapter in this learning guide Each chapter, where relevant, has its own set of course files and any from a previous chapter are no longer required Where to from here Have a look at the next page which explains how a topic page works, ensure that you have access to the exercise files (see above), and you're ready to make a start Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing -i- Read Me Preface Microsoft Word 2010 - Level WORKING WITH TOPIC SHEETS The majority of this book comprises single-page topic sheets There are two types of topic sheets: task and reference The layout of both is similar – an overview at the top, detail in the centre and additional reference (optional) material at the bottom Task sheets contain a Try This Yourself step-by-step exercise panel in the detail area as shown below    Topic name General topic overview provides an introduction to the topic Try This Yourself (Task-based topic sheets) is a detailed step-by-step practice exercise for you to work through In Reference topic sheets this is usually replaced by a box with reference information  In Task topic sheets screen shots and graphics provide a visual clue as to what will happen when you work through the Try This Yourself practice exercise In Reference topic sheets the screen shots and graphics are used to visually represent information and concepts   The For Your Reference (optional) element provides a quick summary of the steps required to perform a task These usually only appear in Task-based topic sheets The Handy To Know (optional) element provides additional information such as alternate ways of accomplishing a task or further information providing handy tips Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing - ii - How To Preface Microsoft Word 2010 - Level CONTENTS Chapter 1: Page Techniques Inserting A Cover Page Inserting A Blank Cover Page Inserting A Watermark Creating A Watermark Removing A Watermark Applying Page Colours Applying A Page Border Applying Lines To A Page Chapter 2: Saving To PDF 11 Understanding PDF 12 Saving A Document As A PDF 13 Viewing A PDF File 14 Chapter 3: Mail Merge Techniques 15 Running A Saved Merge 16 Excluding Recipients 17 Filtering Recipients 18 Sorting Recipients 19 Selecting Another Data Source 20 Applying An If…Then…Else… Rule 21 Applying A Fill-In Rule 22 Chapter 4: Text Boxes 23 Understanding Text Boxes 24 Inserting A Preformatted Text Box 25 Typing Text Into A Text Box 26 Positioning A Text Box 27 Resizing A Text Box 28 Deleting A Text Box 29 Drawing A Text Box 30 Formatting A Text Box 31 Chapter 5: SmartArt 33 Understanding SmartArt 34 Inserting A SmartArt Graphic 35 Inserting Text 36 Adding Shapes Below 37 Adding Shapes Above 38 Adding Shapes Before And After 39 Adding An Assistant 40 Promoting And Demoting Positions 41 Switching Right To Left 42 Positioning SmartArt 43 Resizing SmartArt 44 Applying A Different Layout 45 Applying A Colour Scheme 46 Applying A SmartArt Style 47 Deleting SmartArt Shapes 48 Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing - iii - Contents Microsoft Word 2010 - Level CONTENTS Chapter 6: Building Blocks 49 Understanding Building Blocks 50 Inserting A Building Block 51 Creating Building Blocks 52 Saving Building Blocks 53 Inserting Quick Parts 54 Editing Building Blocks 55 Deleting Building Blocks 56 Saving Building Blocks To A Template 57 AutoText Versus Quick Parts 58 Chapter 7: Bookmarks 59 Creating Bookmarks 60 Navigating With Bookmarks 61 Deleting Bookmarks 62 Chapter 8: Table Of Contents 63 Understanding Tables Of Contents 64 Inserting A Built-In Table Of Contents 65 Navigating With A Table Of Contents 66 Updating Page Numbers 67 Updating A Table Of Contents 68 Customising A Table Of Contents 69 Formatting A Table Of Contents 70 Chapter 9: Indexing 71 Understanding Indexing 72 Marking Index Entries 73 Creating An AutoMark File 74 Marking Index Entries With An AutoMark File 75 Removing Marked Entries 76 Generating An Index 77 Modifying The Index Format 78 Updating An Index 79 Chapter 10: Fields 81 Understanding Fields 82 The Field Dialog Box 83 Inserting A Document Information Field 84 Setting Field Properties 85 Showing And Hiding Field Codes 86 Showing And Hiding Field Shading 87 Inserting Formula Fields 88 Inserting A Date And Time Field 89 Updating Fields Automatically When Printing 90 Locking And Unlocking Fields 91 Applying A Number Format 92 Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing - iv - Contents Microsoft Word 2010 - Level CONTENTS Chapter 11: Interactive Fields 93 Understanding Interactive Fields 94 Inserting a FILLIN Field 95 Typing Fields Codes 96 Activating Interactive Fields 97 Inserting An ASK Field 98 Using REF To Display Bookmarks 99 Activating Fields Automatically 100 Chapter 12: Master Documents 101 Understanding Master Documents 102 Creating A Master Document 103 Creating Subdocuments 104 Working With Master Documents 105 Inserting Subdocuments 106 Formatting A Master Document 107 Editing Subdocuments 108 Merging Subdocuments 109 Splitting Subdocuments 110 Deleting Subdocuments 111 Building A Table Of Content 112 Printing A Master Document 113 Why Master Documents Are Misunderstood 114 Chapter 13: Tracking Changes 115 Understanding Tracking Changes 116 Enabling And Disabling Tracked Changes 117 Changing Tracking Options 118 Showing Revisions In Balloons 119 Showing Revisions Inline 120 Showing And Hiding Revisions 121 Showing Specific Types Of Revisions 122 Showing And Hiding The Reviewing Pane 123 Accepting And Rejecting Changes 124 Chapter 14: Protecting Documents 125 Understanding Document Protection 126 Making A Document Read-Only 127 Working With A Read-Only Document 128 Restricting Formatting 129 Working With Formatting Restrictions 130 Restricting Editing 131 Making Exceptions 132 Stopping Document Protection 133 Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing -v- Contents Microsoft Word 2010 - Level CONTENTS Chapter 15: Electronic Forms 135 Understanding Electronic Forms In Word 136 Creating A Form 137 Understanding Content Controls 138 Displaying The Developer Tab 139 Inserting Text Controls 140 Setting Content Control Properties 141 Inserting The Date Picker Control 142 Inserting Prompt Text 143 Inserting Formulas 144 Inserting A Combo Box Control 145 Inserting A Drop-Down List Control 146 Protecting And Saving The Form 147 Completing An Electronic Form 148 Editing A Protected Form 149 Deleting A Content Control 150 Chapter 16: Macros 151 Understanding Macros In Word 152 Setting Macro Security 153 Saving A Document As Macro-Enabled 154 Recording A Macro 155 Running A Macro 156 Assigning A Macro To The Toolbar 157 Assigning A Keyboard Shortcut To A Macro 158 Editing A Macro 159 Deleting A Macro 160 Creating A MacroButton Field 161 Copying A Macro 162 Tips For Developing Macros 163 Chapter 17: Importing 165 Understanding Importing 166 Importing Text 167 Importing Excel Data 168 Importing Linked Excel Data 169 Importing And Embedding Excel Data 170 Modifying Embedded Excel Data 171 Concluding Remarks Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing 173 - vi - Contents Microsoft Word 2010 - Level CHAPTER PAGE TECHNIQUES INFOCUS WPL_W816 Once you have written and formatted your document, you may consider adding some finishing touches to the overall page layout, such as cover pages, watermarks, page borders, and the like This chapter will step you through some of the page layout techniques that you can apply to your documents in Word In this session you will:         learn how to insert a cover page learn how to insert a blank cover page learn how to insert a watermark learn how to create a watermark learn how to remove a watermark learn how to apply page colours learn how to apply page borders learn how to apply lines to a page Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page Page Techniques Microsoft Word 2010 - Level INSERTING A COVER PAGE Microsoft Word 2010 includes 19 cover page designs that you can apply to long documents, such as annual reports, reports, white papers and the like You simply choose the desired cover Open File Try This Yourself: from the Cover Page gallery and replace the sample text with your own Cover pages are part of the Building Block gallery Before starting this exercise you MUST open the file W816 Page Techniques_1.docx  Click on the Insert tab, then click on Cover Page in the Pages group to display the Cover Pages gallery  Click on Cubicles to insert the cover page at the start of the document Cover pages are always inserted at the start of the document no matter where the cursor is positioned  Click in Type the company name and type Alpheius Global Enterprises  Click in Type the document title and type The Economics of Installing Solar Panels  Click in Type the document subtitle and type For All AGE Operations, and then type 2010 for Year  Click on Author below the document subtitle, then click on the blue Author Click outside the tab and press selection to see the result Let’s remove the original title now that you have added the cover page  Scroll to the next page, select the text The Economics of Installing Solar Panels for All AGE Operations and press  Save the document For Your Reference… Handy to Know… To insert a cover page: Click on the Insert tab, then click on Cover Page in the Pages group • If you insert a second cover page in a document, it will replace the first cover page • You can download more cover page designs from Office Online Click on Cover Page in the Pages group and select More Cover Pages from Office Online Select a cover page to apply to the document Click on the desired cover page option Replace the sample text with your own Dimension Data Learning Solutions 2011 Services Oxford Brookes Andrews IT Services University of StUniversity www.spotlighttraining.com – Computer Loughborough University © Watsonia Publishing Page Page Techniques Microsoft Word 2010 - Level TIPS FOR DEVELOPING MACROS If you spend a lot of time completing the same word-processing tasks over and over, macros can be an ideal solution to speed up document production They are also a great way for users with limited knowledge to perform complex operations without assistance It is important, therefore, that macros are well written There are a number of ways to ensure that macros achieve this Test Your Macros Thoroughly Macros are really just programs where you pit your wits against the operation of the computer The macro will perform EXACTLY the way you specify – they have no initiative whatsoever Macros should be tested several times to ensure that the same (correct) results are produced each time Also, it is a good idea to test a macro on several computers as settings on the development computer can sometimes differ to those on other computers, which may affect the operation and performance of the macro Conform to Company Guidelines and Standards Macros that don’t adhere to or even deliberately flaunt company standards and guidelines are doomed to failure Before embarking on a new template ensure that you are familiar with the company’s standards for macro development Document Macros It is most likely that a week from now you will have forgotten what the macro does and how it works Even worse, the next person to your job will have little idea of the existence, role, and operation of your macro unless you document what you have done When you develop complex macros you should include comment lines in the macro code which explain what is happening, what you have done, and also indicate the current version and revision dates All macro languages can be commented on without impacting on the performance of the macro Print a Copy of the Code In Microsoft Word you can print a copy of the macro on paper This is a handy way of checking the code and also serves as a useful archiving document Macros can be printed from within the VBA editor using the Print command on the File menu Train Other Users Train other users to use the macro correctly If training is not possible produce a set of instructions or explanatory notes on the correct use of the macro Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page 163 Macros Microsoft Word 2010 - Level NOTES: Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page 164 Macros Microsoft Word 2010 - Level CHAPTER 17 IMPORTING INFOCUS WPL_W883 You can import data from other sources or files into your Word documents Microsoft makes it easy to import content created in other Microsoft programs into Word and vice versa So, rather than recreating the content, you can make use of several paste special functions to import the content In this session you will:       gain an understanding of importing data into Word learn how to import text learn how to import Excel data into a Word document learn how to import linked Excel data learn how to import and embed Excel data learn how to modify embedded data Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page 165 Importing Microsoft Word 2010 - Level UNDERSTANDING IMPORTING When you import data into a Word document, you are inserting text or content from another file Microsoft enables easy integration between Microsoft programs, which means that importing data from one Microsoft program to another is a simple process Word provides several Paste Special options for importing data, which we will discuss here How Importing Works You’re no doubt familiar with Word’s Cut, Copy and Paste tools that enable you to easily copy or move text within and between documents Word also provides several Paste Special options when a straight copy and paste job will just not About Paste Special Using Paste Special, you can import data from any other compatible file or source into a Word document You can import the entire contents of a file, for example, or you can import sections from another file Once you have determined what data needs to be imported, you then have several Paste Special options available for how you want the data to be imported For example, the picture below shows the Paste Special dialog box displaying a number of options for how to import part of an Excel worksheet The default format is HTML Format, which will import the data as is, with all formatting preserved where possible You can also import the data as formatted or unformatted RTF (Rich Text File) text You can even import the data as a picture You can also select whether the data will be linked to the source file or embedded into the document Linking Imported Data When you import linked data, any changes made to the original (source) file or data will be updated automatically in the linked data in the Word document (if both documents are open or the next time the document containing the linked data is opened) That is because you have only imported a link to the source file, not the actual data itself You must click on Paste link in the Paste Special dialog box to link imported data to the source file Embedding Imported Data When you embed imported data, the data remains static, that is, changes made to the source file or data will not be reflected in the embedded data Once imported, embedded data is no longer part of the source file This means that the information in the Word document will not alter when you change the source file Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page 166 Importing Microsoft Word 2010 - Level IMPORTING TEXT As a general rule when you have to copy or move text between documents or files, you would most likely use Copy and Paste or Cut and Paste to this However if you want to preserve the Open File Try This Yourself:  formatting and create a link to the source data so that any changes will be updated in the destination document, you need to use the relevant options in the Paste Special dialog box Before starting this exercise you MUST open the files W883 Importing_1.docx and W883 Importing_2.docx Select the two main paragraphs in W883 Importing_2.docx as to shown, then press + copy the text to the clipboard Notice that the font is currently Constantia 11 pt  Switch to W883 Importing_1.docx, then click to the right of Julianne and press  Click on the Home tab, then click on the bottom half of Paste in the Clipboard group and select Paste Special to open the Paste Special dialog box  Ensure that HTML Format is selected, then click on Paste link, then click on [OK] to paste the text with a link to the source document Notice that the font of the imported text has changed to match the document text…  Press if required to delete the blank line between paragraphs, then save and close W883 Importing_2.docx For Your Reference… Handy to Know… To import text: Select the source text, then press • When pasting formatted text that does not need to be linked, click on the bottom of half of Paste to display Paste Options Options include Keep Source Formatting (to preserve original formatting) and Merge Formatting (to update the pasted text with the formatting in the destination document) + Open the destination document, then click on and select the bottom half of Paste Paste Special Click on Paste link, then click on [OK] Dimension Data Learning Solutions 2011 Services Oxford Brookes Andrews IT Services University of StUniversity – Computer Loughborough University www.spotlighttraining.com © Watsonia Publishing Page 167 Importing Microsoft Word 2010 - Level IMPORTING EXCEL DATA When you use the Copy & Paste and Cut & Paste functions in Word, data is selected and then moved or copied to another part of the document The same principles apply when Same File Try This Yourself: copying (or cutting) and pasting data from other files into a Word document When you copy (or cut) and paste from an external file into Word, the formatting will be preserved Continue using the previous file with this exercise, or open the file W883 Importing_3.docx  Click on the Start button and select All Programs > Microsoft Office > Microsoft Office Excel 2010 to open Excel  In Excel, click on the File tab, then click on Open to open the Open dialog box, navigate to the course files folder and open W883 Importing_4.xlsx  Click on cell A2, press and hold then click on cell G16, then press + to copy the data to the clipboard  Switch to Word, then click at the end of the fourth paragraph (after international office.)  Press + to paste the data into the document The data will be converted to a Word table, which you can edit like any other table You will delete the table ready for the next exercise…  Click in the table, then click on the Design tab and click on Delete in the Rows & Columns group, select Delete Table to delete the table, then save the document For Your Reference… Handy to Know… To import Excel data: Open Excel and select the data + Press • The Paste Options tag that appears when you paste the table can be used to control the formatting For example, you can Keep Source Formatting and Link to Excel which retains the Excel formatting and creates a link to the Excel source file Switch to Word and position the insertion point + Press Dimension Data Learning Solutions 2011 Services Oxford Brookes Andrews IT Services University of StUniversity www.spotlighttraining.com – Computer Loughborough University © Watsonia Publishing Page 168 Importing Microsoft Word 2010 - Level IMPORTING AND LINKING EXCEL DATA When you import linked data into a Word document, the linked data will update when changes are made to the source data or file This is because you have only imported a link to Same File Try This Yourself: the original data, not the data itself When you open a document that contains linked data, you will be asked whether you want to update the linked data Linked Excel data is imported as an object Continue using the previous file with this exercise, or open the file W883 Importing_5.docx   Ensure that W883 Importing_4.xlsx is open in Excel  Switch to Word, then click at the end of the fourth paragraph (after international office.)  Click on the bottom half of Paste in the Clipboard group and select Paste Special to open the Paste Special dialog box  Click on Paste link, then click on Microsoft Office Excel Worksheet Object under As  Click on [OK] to insert the data as a linked object, then click on the object to select it Click on cell A2, hold down and click on cell G16, then press + to copy the data to the clipboard Objects are identified by the selection handles around their perimeter You will now close and open the document again…  Save and close the document, and then open the document again You will receive a message asking whether you want to update the linked data…  Click on [Yes] then save and close the document For Your Reference… Handy to Know… To import linked Excel data: Copy the Excel data then switch to Word Click on the bottom half of Paste and select Paste Special Click on Paste link and Microsoft Office Excel Worksheet Object under As Click on [OK] • You can follow the same steps to import linked PowerPoint and Access data into a Word document To import PowerPoint linked data, for example, such as a slide, click on Microsoft PowerPoint Slide Object in the Paste Special dialog box, then click on Paste link and click on [OK] Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page 169 Importing Microsoft Word 2010 - Level IMPORTING AND EMBEDDING EXCEL DATA When you import and embed Excel data into a Word document (or data from any Microsoft program), the embedded data will not be updated when changes are made to the source data or Open File Try This Yourself: file When you embed an object in Word, it acts like any other object, such as pictures In this way, you can work with the various Positioning and Text Wrapping tools, for example Before starting this exercise you MUST open the file W883 Importing_6.docx  Ensure that W883 Importing_4.xlsx is open in Excel  Click on cell A2, hold down and click on cell G16, then press + to copy the data to the clipboard  Switch to Word, then click on the blank line below the paragraph The following table  Click on the Home tab, then click on the bottom half of Paste in the Clipboard group and select Paste Special to open the Paste Special dialog box  Ensure that Paste is selected, then click on Microsoft Office Excel Worksheet Object under As You are not linking the data, so there is no need to select Paste link   Click on [OK] Save the document For Your Reference… Handy to Know… To import and embed Excel data: Copy the Excel data then switch to Word Click on the bottom half of Paste and select Paste Special Click on Paste and Microsoft Office Excel Worksheet Object under As Click on [OK] • You may notice that when you embed an object, the data in the object may appear fuzzy, or pixelated This is common when importing embedded objects between Microsoft programs, so embedding data in this way may not be the best solution where clarity of data is essential Dimension Data Learning Solutions 2011 Services Oxford Brookes Andrews IT Services University of StUniversity www.spotlighttraining.com – Computer Loughborough University © Watsonia Publishing Page 170 Importing Microsoft Word 2010 - Level MODIFYING EMBEDDED EXCEL DATA Once you have embedded data in a document, you can then modify that data in the destination document Any changes made to the embedded data will not affect the source data When you modify the embedded object, the object will open in its source program (such as Excel where you have embedded a worksheet) within the object frame, allowing you to make the necessary changes Same File Try This Yourself:  Continue using the previous file with this exercise, or open the file W883 Importing_7.docx Double-click on the embedded object to open it in an Excel window within the object frame Notice that the ribbon has changed to the Excel ribbon   Click in cell B6, type and press Click in the document away from the worksheet to close the Excel window in the object frame Notice that all of the values from column C and onwards have been updated to reflect the change in the Annual growth This change will not be made to the source file because this worksheet object is an embedded object (and not a linked object)…  Save and close the document For Your Reference… Handy to Know… To modify embedded data: Double-click on the embedded object Make the desired changes Click outside the object to deselect it and return it to its static form Save the document • The same principle applies when embedding data from other Microsoft programs, such as PowerPoint When you embed a PowerPoint object and then modify it, the PowerPoint window and commands will open within the object frame so that you can edit the slide(s) as required Dimension Data Learning Solutions 2011 Services Oxford Brookes Andrews IT Services University of StUniversity www.spotlighttraining.com – Computer Loughborough University © Watsonia Publishing Page 171 Importing Microsoft Word 2010 - Level NOTES: Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page 172 Importing Microsoft Word 2010 - Level CONCLUDING REMARKS Congratulations! You have now completed Microsoft Word 2010 Level Microsoft Word 2010 Level was designed to get you to the point where you can competently perform a variety of operations We have tried to build up your skills and knowledge by having you work through specific tasks The step by step approach will serve as a reference for you when you need to repeat a task Where To From Here… The following is a little advice about what to next: • Spend some time playing with what you have learnt You should reinforce the skills that you have acquired and use some of the application's commands This will test just how much of the concepts and features have stuck! Don't try a big task just yet if you can avoid it - small is a good way to start • Some aspects of the course may now be a little vague Go over some of the points that you may be unclear about Use the examples and exercises in these notes and have another go - these step-by-step notes were designed to help you in the classroom and in the work place! Here're a few techniques and strategies that we've found handy for learning more about technology: • read computer magazines - there are often useful articles about specific techniques • if you have the skills and facilities browse the Internet, specifically the technical pages of the application that you have just learnt • take an interest in what your work colleagues have done and how they did it - we don't suggest that you plagiarise but you can certainly learn from the techniques of others • if your software came with a manual (which is rare nowadays) spend a bit of time each day reading a few pages Then try the techniques out straight away - over a period of time you'll learn a lot this way • and of course, there are also more courses and books for you to work through Dimension of St University Oxford Brookes Andrews University Data University IT Computer Loughborough Learning Solutions 2011 www.spotlighttraining.com – Services Services © Watsonia Publishing Page 173 Concluding Remarks Microsoft Word 2010 - Level INDEX A Accept 124 accepting revisions 124 activating fields automatically 100 add assistant 40 Add Choice 145 Add Shape Above 38 Add Shape After 39 Add Shape Before 39 Add Shapes Below 37 Adobe Acrobat 12 Adobe Reader Install 12 Adobe Reader 12, 14 Adobe Systems 12 Advanced Options 87 apply rule 21 ASK field Insert 98 ASK 98 assign macro 157 assistant 40 author Hide 122 author Show 122 AutoMark file 72, 74, 75, 76 automatic field activation 100 AutoText 58 changes Accept All 124 changes Accept 124 changes Final Showing Markup 121 changes Final 121 changes Original Showing Markup 121 changes Original 121 changes Reject All 124 changes Reject 124 Check Box control 146 check box 138 collapse subdocuments 105 colour scheme Apply 46 colour SmartArt 46 Combo Box control Insert 145 Combo Box Insert 145 combo box 138 comments Hide 122 comments Show 122 concordance file 74, 75 content control Delete 150 content control Insert 140 Content Control Properties 141, 145 content controls Properties 141 content controls 138 cover page Blank cover page Insert cover page Remove cover page Save create Quick Part 52 cycle diagram 34 B background colour Apply background fills Balloon tracking style 116 balloons 119 bookmark Delete 62 bookmark display 99 bookmark Go To 61 bookmark Navigate To 61 bookmark 98 bookmarks Create 60 bookmarks Display 60 bookmarks New 60 border Apply borders Clear borders Clearing building block Delete 56 Building Block Gallery control 138 building block 50 building blocks in templates 57 building blocks Insert 51 Building Blocks Organiser 51 building blocks save 53 built in Heading styles 64 Developer tab Display 139 Developer tab Hide 139 Developer tab 139, 152 diagram Hierarchy 35 diagram Insert 35 diagram New 35 diagram 34 digital signature 153 display bookmark 99 Document Information fields 84 document Navigate 66 document protection 126 document Read-only 127 document Restrict Editing 129 document Restrict Formatting 129 document Save As 154 document views 105 Draft 105 Drop-Down List control 146 drop-down list Insert 146 drop-down list 138 C D data Embed 170 data Embedding 171 data Import 167 data input fields 136 data Link 167 data Modify embedded 171 data source Select 20 Date and Time field 89 Date And Time fields 84 Date format 89 Date Picker Insert 142 date picker 138 Date Picker 142 delete Quick Parts 56 deletions Hide 122 deletions Show 122 Demote to Body Text 104 Demote 104, 41 Design Mode 143, 145, 149 E edit macro 159 edit Quick Part 55 Edit Shape 31 editing Restrict 131 editing restrictions 126, 132 electronic form 148 electronic forms 136 embedding data 166 Excel data Embed 170 Excel data Import 168 Exceptions 133 expand subdocuments 105 F field activation automatic 100 field Category 83 field code Enter 96 field code syntax 82 field code Type 96 field code 82 field codes Hide 83, 86 field codes Show 86 field codes View 83 field codes 82 field data Convert to Text 91 Field dialog box 83 field Formula 88 field Insert 84, 89 field name 82 field Name 83 field Options 83 Microsoft Word 2010 - Level field properties Set 85 field properties 82 field Properties 83, 85, 89, 92 field shading Display 87 field shading Hide 87 fields Activate 97 fields Automatic update 90 Fields dialog box 84, 88 fields Equations And Formulas 88 fields Hide 82 fields interactive 94 fields Lock 91 fields Normal Text 91 fields Overview 82 fields Recalculate 97 fields Show 82 fields Unlock 91 fields Update when printing 90 fields Update 97 fields View 82 filed Format 92 FILLIN field Insert 95 FILLIN 94, 95 form Allow Editing 149 form control Delete 150 form Create 137 form Edit 149 form electronic 148 form fields 82 form Protect 147 form Structure 137 form Template 147 form Unprotect 149 form use 148 format Apply to Field 92 format switches 92 formatting Hide 122 formatting Restrict 129 formatting restrictions 126 formatting Show 122 forms in Word 136 formula Edit 144 formula field Insert 88 formula fields 144, 88 formula Insert 144 G gallery 50, 58 global macro 152 gradient graphic Swap 42 graphic Switch 42 gridlines Hide 137 gridlines Show 137 H heading levels 110, 64 headings 64 hide fields 82 hierarchy diagram 34 I local macro 152 Lock Document 107 M macro Assign shortcut keys 158 macro Assign to toolbar 157 macro Copy 162 macro Delete 160 macro documentation 163 macro Edit 159 macro Global 152 macro Local 152 macro print 163 macro Record 155 macro Remove 160 macro Rename 162 macro Run 156 macro security 153 macro sheet 152 macro testing 163 macro Tips 163 macro 152 MacroButton field 161 macro-enabled 154 Macros dialog box 156 Macros 160 macros 162 mail merge 16 mail merge filters 18 mail merge Rules 21 mail merge Run 16 mark index entries 74, 75 Mark Index Entry dialog box 73 mark index entry 73 master document Create 103 master document Demote 107 master document Format 107 master document New 103 master document Outline view 105 master document Save 103 master document Style 106 master document Styles 107 master document 112 master documents 102, 103, 105, 108, 109, 110, 111, 113, 114 matrix diagram 34 Merge & Finish 16 If If T Then Then E Else rule 21 I import Excel data 168 imported data Embed 170 importing Access data 169 importing data 166, 167, 168, 170 importing Excel data 169 importing Linked data 169 importing PowerPoint data 169 importing text 167 index Add Entries 73 index Create 77 index Delete 77 Index dialog box 77 index entries Delete 76 index entries Remove 76 index entries 73, 74, 75, 76 index field code 72 INDEX field 77 index Format 77, 78 index Generate 77 index Layout 78 index Mark Entry 73 index Modify 78 index Styles 78 index Update 78, 79 indexes 72, 74, 75 inline revisions 120 Inline tracking style 116 insert building block 51 insert Quick Parts 54 insertions Hide 122 insertions Show 122 interactive field 95, 98 interactive fields 94 K keyboard shortcut 158 L Layout dialog box 28 lines Apply lines Clear linked data Import 169 linking data 166 list diagram 34 O organisation chart Insert 35 organisation chart New 35 Organiser 162 Outline view 103, 105, 64 Microsoft Word 2010 - Level read-only document Open 128 read-only document Save As 128 read-only recommended 126 recipients Exclude 17 recipients Filter 18 recipients Select 17, 20 recipients Sort 19 Record Macro 155 recorded macro 152 records Filter 18 records Sort 19 REF field 98 REF 98, 99 Reject 124 resize SmartArt 44 Restrict Editing 131, 133, 147, 149 Restrict Formatting and Editing 133 restricted formatting Editing text 130 restricting building blocks 57 restricting editing for certain users 132 Reviewing pane Close 123 Reviewing pane Hide 123 Reviewing pane Show 123 Reviewing pane 122, 123 revisions Accept 124 revisions Hide 121 revisions Reject 124 revisions Show 121 revisions 119 rich text control 138 Rich Text 140 Right to Left 42 rule Apply 22 rule Applyl 21 rule Fill-In 22 Rules 21 run macro 156 P page border Apply page border Modify page borders page colour Apply page numbers Update 67 passwords 126 Paste Options 167 Paste Special 166, 167, 169, 170 patterns Pause Recording 155 PDF file Open 14 PDF file View 14 PDF Overview 12 PDF Save As 13 PDF 12, 13 picture control 138 Plain Text 140 position Demote 41 position Promote 41 position SmartArt 43 Preview Results 20 Print Layout 105 print macro 163 Print Preview 113 PrintDate 89 printing master documents 113 procedure 152 process diagram 34 promote headings 110 Promote 41 prompt text Edit 143, 145 prompt text Insert 143 prompt text Remove 145 protect document Restricted formatting 130 protect form 147 protecting documents 126 protection Remove 133 protection Stop 133 pyramid diagram 34 Q QAT 157 quick access toolbar 157 Quick Part create 52 Quick Part edit 55 Quick Parts delete 56 Quick Parts insert 54 Quick Parts save 53 Quick Parts use 54 Quick Parts 58 R Reader Install 12 read-only Apply 127 read-only document Edit 128 SmartArt colour 46 SmartArt Delete shape 48 SmartArt Delete 48 SmartArt Demote 41 SmartArt gallery 35, 45 SmartArt graphic 36 SmartArt graphics 35 SmartArt Insert text 36 SmartArt Insert 35 SmartArt layout 45 SmartArt New shapes 37 SmartArt New 35 SmartArt Positioning 43 SmartArt Promote 41 SmartArt Resize 44 SmartArt style 47 SmartArt Switch 42 SmartArt 34 Smartout Layouts 45 splitting master documents 110 Stop Protection 133 Stop Recording 155 style SmartArt 47 styles Apply to Content Control 146 styles 64 subdcocument Styles 106 subdocument Apply styles 107 subdocument Create 104 subdocument Delete 111 subdocument Edit 108 subdocument Format 107 subdocument New 104 subdocument Open 108 subdocument Remove Link 111 subdocument Remove 111 subdocument Save 108 subdocument Split 109 subdocuments Collapse 105 subdocuments Expand 105 subdocuments Insert 106 subdocuments Merge 109 subdocuments Move 109 subdocuments 102, 103, 104, 105, 106, 110, 114 switches 82 S save as docm 154 save building blocks 53 save Quick Parts 53 save to PDF 13 section breaks 105, 114 security macro 153 Select Recipients 20 shape Add Above 38 shape Add Below 37 shape style Apply 31 SmartArt Add shape 38 SmartArt Add shapes 37, 39 SmartArt Apply layout 45 SmartArt Change layout 45 T table of contents Apply Format 70 table of contents Customise 69 Table of Contents dialog box 69, 70 table of contents Format 70 Table of Contents gallery 65 table of contents Insert 65 Microsoft Word 2010 - Level table of contents Manual 65 table of contents Refresh 67, 68 table of contents Update 67, 68 table of contents 112, 64, 66 table 136 tables 137 template Save As 100 templates building blocks 57 test macro 163 text box Adjust 28 text box Create 30 text box Delete 29 text box Drag 27 text box Draw 24, 30 text box Format 31 Text Box gallery 24, 25 text box Insert type 26 text box Insert 25 text box Move 27 text box New 30 text box Position 27, 28 text box Remove 29 text box Resize 28 text box Rotate 28 text box style 25 text box styles 24 text box Type 26 text boxes Overview 24 text control 138 Text controls 140 text Format 31 text Import 167 text Link 167 Text pane 36, 38, 39 textures theme colours Apply 46 TOC 64 track changes Disable 117 track changes Enable 117 track changes Hide 122 track changes Inline 120 track changes Options 118 track changes Settings 118 track changes Show 122 Track Changes 116, 117 tracked changes Hide 121 tracked changes Show 121 tracking changes Overview 116 tracking changes 119, 120 tracking options 118 trusted location 153 trusted publisher 153 U use form 148 use Quick Parts 54 V VBA 152, 159 view fields 82 Visual Basic Editor 152, 159 W watermark Create watermark Customise Watermark gallery watermark Insert watermark New watermark Remove watermark Save watermarks Picture watermarks Text watermarks Word forms 136 Word Options 87 ... Publishing -v- Contents Microsoft Word 2010 - Level CONTENTS Chapter 15: Electronic Forms 135 Understanding Electronic Forms In Word 136 Creating A Form 137 Understanding Content... Box 30 Formatting A Text Box 31 Chapter 5: SmartArt 33 Understanding SmartArt 34 Inserting A SmartArt Graphic 35 Inserting Text 36 Adding Shapes.. .MICROSOFT WORD 2010 LEVEL ISBN 978-1-921721-48-9 Copyright  2010 Melbourne by Watsonia Software Pty Ltd (ABN 64 060 33 5 748) Published by Watsonia Publishing